UNCLASSIFIED (U)

14 FAM 300 
distribution and TRANSPORTation

14 FAM 310

TRANSPORTING OFFICIAL SUPPLIES AND EQUIPMENT

(CT: LOG-286;   06-04-2020)
(Office of Origin:  A/LM)

14 FAM 311  POLICY

14 FAM 311.1  Shipments of Official Supplies and Equipment from United States

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

The Department, the foreign affairs agencies and other U.S. Government civilian (i.e., non-DOD) agencies should utilize the U.S. Despatch Agents and their Consolidated Receiving Point (CRP) Programs whenever possible when shipping official supplies and equipment from the United States.  The policies and procedures for shipping supplies and equipment through the Department's pouch facilities are located in 14 FAM 720.

14 FAM 311.2  Use of U.S.-Flag and Foreign-Flag Vessels

14 FAM 311.2-1  Provisions

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. The Cargo Preference Act of 1954 (46 U.S.C. 55305) and amendments thereto, require that U.S. Government agencies acquiring supplies that may require ocean transportation shall ensure that at least 50 percent of the gross tonnage of these supplies is transported on privately owned U.S.-Flag commercial vessels to the extent that such vessels are available.  Supplies owned by the U.S. Government or in the possession of the U.S. Government, a contractor of the U.S. Government or a subcontractor of the U.S. Government shall be transported on U.S.-flag vessels when available.

b. The Cargo Preference Act of 1954 (46 U.S.C. 55305) applies to the following types of cargoes:

(1)  Supplies owned by the U.S. Government and in the possession of:

(a)  The U.S. Government;

(b)  A contractor of the U.S. Government; or

(c)  A subcontractor at any tier;

(2)  Supplies for the use of the U.S. Government that are contracted for, and require subsequent delivery to a U.S. Government activity but are not owned by the U.S. Government at time of shipment; and

(3)  Supplies not owned by the U.S. Government at the time of shipment that are to be transported for distribution to foreign assistance programs, but only if these supplies are not acquired or contracted for with local currency funds.

14 FAM 311.2-2  Exceptions to Use of U.S.-Flag and Foreign-Flag Vessels

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

The policy and procedures in this section do not apply to the following:

(1)  Shipments aboard vessels of the Panama Canal Commission or as required or authorized by law or treaty;

(2)  Ocean transportation between foreign countries of supplies purchased with foreign currencies made available, or derived from funds that are made available, under the Foreign Assistance Act of 1961;

(3)  Shipments of classified supplies when the classification prohibits the use of non-U.S. Government vessels; or

(4)  Simplified acquisition under Part 13 of the Federal Acquisition Regulation (FAR).

14 FAM 311.3  Use of U.S.-Flag and Foreign-Flag Air Carriers

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974, as amended by Section 21 of Public Law 96-192, requires that when a shipment of supplies is made by air, and U.S.-flag air carrier service is available, such service must be used for U.S. Government-financed international air transportation.

14 FAM 311.4  Applicability

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. The purpose of this chapter is to provide information on the transportation of official supplies and equipment.  The policies and procedures are derived from the Foreign Service Act of 1980, various other laws, and amendments thereto.  The policies and procedures contained herein apply to both Foreign Service and Civil Service employees.

b. Foreign Service Act of 1980, various other laws, and amendments thereto:  The policies and procedures contained herein apply to both Foreign Service and Civil Service employees; 14 FAM 312 through 14 FAM 318 (procedures, the rest of this subchapter) provide the details on the current Department policies and all related procedures.  Direct any operational questions to A/LM/OPS/TTM.

14 FAM 312  CONSOLIDATION RECEIVING POINT (CRP) PROGRAM

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

Under the Consolidated Receiving Point (CRP) Program, the official supplies and equipment (including official furniture, official vehicles, USAID mission-support items, and certain USAID commodity or project items) that are ordered by posts on a requisition or purchase order, are forwarded by the commercial vendors in the United States to one of four CRP contractors.  Orders from the General Services Administration (GSA) are automatically sent to the appropriate CRP contractor.  Under the supervision and control of one of four U.S. Despatch Agents, the contractors receive, temporarily store, and consolidate these items.  The consolidation process includes export boxing, preparing wooden lift vans, palletizing or boxing for air shipments or containerization, and loading containers for onward shipment to the ordering posts.

14 FAM 312.1  Copy of Purchase Order (PO)/Requisition to U.S. Despatch Agent

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

Post must submit all orders (including credit card) through the Ariba module of the ILMS Web-based requisitioning system to ensure pertinent data is available for the Despatch Agency/Consolidated Receiving Point (Despatch Agency/CRP).  Ariba-generated purchase orders eliminate the need to send a copy of the purchase order (PO) to the DA office.  Post should:

(1)  Show the DA address as the “ship to” address (not post address);

(2)  Include the transportation surcharge amount in Ariba;

(3)  Ensure that the correct vendor name is used in the PO and avoid using "post ordered noncentral contractor registration (non-CCR) vendor"; and

(4)  Use post name and PO number (no dashes).

14 FAM 312.2  Special Instructions to Commercial Vendors

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. Items ordered from commercial vendors with a single purchase order (PO) will have shipping instructions that vary depending on the volume of the shipment.  (Shipments less than 500 cubic feet are less than container load (LCL) and greater than 500 cubic feet are full container load (FCL).)  Listed are instructions that are common to each:

(1)  All materials orders must be domestically packed and any skids/wooden packing materials used must be ISPM-15 compliant for international transport;

(2)  Each shipment must be marked with:

(a)  Final destination post [insert as appropriate]; and

(b)  U.S. Government PO number [insert as appropriate]; and

(3)  Show the Despatch Agent (DA) address as the "ship to" address (not post address); this allows the DAs to see the transportation surcharges and fiscal information in Ariba.

b. In addition, posts must:

(1)  Ensure that the correct vendor name is used in the PO and avoid using post-ordered non-CCR vendor as the name /vendor ID (this aids reconciling the received cargo);

(2)  Use the Inbound Reports/Tools in ILMS Transportation Lite to resolve “frustrated” (i.e., problem) receipts and provide needed data for Despatch/ Consolidated Receiving Point facilities to export cargo;

(3)  Show post name and PO number (no dashes or spaces) in the subject line on any correspondence to DA; and

(4)  Posts should advise vendor to ship complete orders or consolidate items into one order before shipping to a CRP.

14 FAM 312.2-1  Instructions for Shipping Goods of Less than 500 Cubic Feet or 5,000 Pounds

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. When the order is ready, forward the shipment prepaid directly to [insert the SHIP TO ADDRESS for the appropriate consolidated receiving point (CRP) contractor found in 14 FAM Exhibit 316].

b. A copy of the prepaid commercial bill-of-lading and a copy of the packing list must be scanned and emailed to the appropriate Despatch Agent (DA).  The packing list should contain information about:

(1)  The number of pieces shipped;

(2)  Weight and cube of each piece;

(3)  The “marks” listed above; and

(4)  The email address of the appropriate DA.

c.  Any question or comment relating to "marks" for the Department or any agency should be emailed to transportationquery@state.gov and any email to a DA should have the post name and PO number (no dashes or spaces) in the subject line for easy reference and archiving purposes.

d. One additional copy of the packing list must accompany the shipment attached to the "lead" or No. 1 carton or package.  If problems arise in complying with these instructions, please contact the DA at [insert email address and telephone number of appropriate DA from 14 FAM Exhibit 316].

14 FAM 312.2-2  Instructions for Shipping Goods or Supplies Consisting of More than 500 Cubic Feet or 5,000 Pounds

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. When the order is ready for shipment and its gross cube and weight are known, contact the Despatch Agent (DA) in [insert city location of the appropriate DA, email, and telephone number from 14 FAM Exhibit 316].  The vendor must consult with the DA to determine whether the shipment should be directed to the "SHIP TO ADDRESS" of the consolidated receiving point (CRP) contractor, or if it should wait at the vendor origin for the arrival of a DA-booked sea container for loading and eventual release and forwarding directly to post.

b. If the U.S. Despatch Agent (DA) advises you to send the domestically packed items to the DA's CRP contractor, forward the shipment prepaid directly to [insert the "SHIP TO ADDRESS" of the appropriate CRP contractor from 14 FAM Exhibit 316].

c.  A copy of the prepaid commercial bill-of-lading and a copy of the packing list must identify:

(1)  Number of pieces shipped;

(2)  Weight and cube of each piece; and

(3)  the “marks” listed above.

d. Paperwork must be scanned and emailed as a PDF attachment to [insert the email address of the appropriate U.S. Despatch Agent (DA) from 14 FAM Exhibit 316].

e. Any question or comment relating to "marks" for the Department or any agency should be emailed to transportationquery@state.gov and any email to a DA should have the post name and PO number (no dashes or spaces) in the subject line for easy reference and archiving purposes.

f.  One additional copy of the packing list must accompany the shipment attached to the "lead" or No. 1 carton or package.  If problems arise in complying with these instructions, please contact the U.S. DA in [insert location of the appropriate U.S. DA and telephone number from 14 FAM Exhibit 316].

14 FAM 312.3  Consolidated Receiving Point (CRP) Receipt Notification by Email

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. When an order arrives at the CRP contractor's warehouse from the commercial vendor, the CRP Receiving Report for each delivery received is created in the ILMS-T logistics application and is automatically sent via email to post.  (NOTE:  Each post must maintain a local mailbox or server distribution list and make sure that it contains the appropriate recipients for both receipt and shipment information.  In most cases, ILMS will maintain one address for each post.)  Receipt of delivery items is at the piece/box level as CRP contractors are prohibited from opening cartons to do line items receiving.  This warehouse receipt is used to identify items against a single requisition or purchase order so the general services officer (GSO) and fiscal officer know what has been received and allow vendor payment in compliance with the Prompt Payment Act.  Original paper receipts are no longer sent to post.

b. Despatch Agents depend on truckers’ or vendors’ documentation for a general description of items received and these descriptions are incorporated into the ILMS-T receipt application.

c.  Posts should monitor incoming emails from Consolidated Receiving Points to ensure the widest distribution of notifications.  Email any recipient address changes to transportationquery@state.gov.

14 FAM 312.4  Consolidated Receiving Point (CRP) Packing List/Manifest

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

Once the CRP contractor consolidates items for one or more posts into one freight movement, an enroute notification email, formatted as a container packing list, is sent from ILMS to post showing:

(1)  Each container number with total pieces, weight, and cube (standard/metric measure);

(2)  Each shipment number within the container with total pieces, weight, and cube (standard/metric measure); and

(3)  Each receipt number attached to the shipment with a description, order number, and pieces, weight, and cube.

14 FAM 312.5  Shipping Documentation

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. An ocean bill-of-lading is usually issued (3 to 5 days after the ocean vessel departs port with the shipment on board).  If the host country requires copies of the original bill-of-lading (BOL) and/or copies of the packing list(s), these are sent by the U.S. Despatch Agent (DA) or the DA’s transportation service provider (TSP) to the post.  Original BOLs are usually sent via courier service and final packing list information is electronically transmitted to post’s general services officer (GSO).  If post can utilize Express Release with the delivering ocean carrier, original BOLs will not be sent.  The enroute notification email is electronically sent to the GSO at the embassy or consulate to monitor arrival of the shipment and coordinate the release or pick-up of their official supplies and equipment.

b. When the U.S. Despatch Agent books a consolidated shipment on a scheduled airline or with an air freight forwarder, an air waybill number is issued and is noted on the electronically transmitted enroute notification email transmitted to the post in the same manner as for surface shipments.

c.  Post should advise its servicing DA if special origin documentation like certificates of origin or commercial invoices are required for host-country clearance.

d. Post should ensure that all ordering entities at post have access to Inbound Reports/Tools in Transportation Lite so that shipping information is available to them, and so they can provide any required information to the servicing DA.

14 FAM 312.6  Telegraphic Notification of Shipment En Route

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. When the ILMS shipment file is updated to show ‘shipped’ status, ILMS-T will send an email "Notification of Shipment En Route" message to the post’s designated addresses (see note above about recipients) to advise that the shipment of official supplies and equipment is en route.  If the shipment is forwarded via ELSO, the email notice will be sent to ELSO with information to the post's general services officer (GSO).

b. Transportation Lite provides post's GSO and procurement staff with a self-service interface for determining Status of Cargo at a consolidated receiving point (CRP), cargo enroute to post, and cargo being held for lack of required information (frustrated receipts).  These reports also provide other interactive functions through an Inquiry link that allows users to send questions to the Despatch Agency managing their shipment.

NOTE:  Do not send classified messages to any of the U.S. DAs or ELSO because they are capable of receiving unclassified messages only.

14 FAM 313  AIR FREIGHT SHIPMENTS OF OFFICIAL SUPPLIES AND EQUIPMENT

14 FAM 313.1  General

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. Air shipments of supplies and equipment are initiated at post's request.  Posts in the consolidated receiving point (CRP) program (see 14 FAM 312) shall make all air freight shipping arrangements through their U.S. Despatch Agent.

b. When the U.S. Despatch Agent (DA) books either a single item or a consolidated shipment of two or more items on a scheduled airline or through an air freight forwarder, the airline or air freight forwarder then completes an air waybill and provides the air waybill number to the U.S. DA, who then updates ILMS-T and creates a “Notification of Shipment En Route" email which is transmitted to the post.

14 FAM 313.2  Air Freight Forwarders

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. Agencies may use air freight forwarders that are engaged in foreign air transportation for U.S. Government-financed movements of property.  The rule on disallowance of expenditures in 14 FAM 314.2 applies also to the air carriers used by these international air freight forwarders.

b. Agency personnel shall inform international air freight forwarders that to facilitate prompt payments of their bills, they shall submit with their bills:

(1)  A copy of the airway bill or manifest showing the air carriers used; and

(2)  Justification certifications for the use of foreign-flag air carriers.  A certification similar to the one shown in the clause at 52.247-63, Preference for U.S.-flag air carriers (48 CFR 52.247-63), satisfies the justification requirement.

14 FAM 314  U.S.-FLAG AND FOREIGN-FLAG AIR CARRIERS

14 FAM 314.1  Availability and Unavailability of U.S.-Flag Air Carrier Service

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. If a U.S.-flag air carrier cannot provide the international air transportation needed or if the use of U.S.-flag air carrier service would not accomplish an agency's mission or unless such use would involve delays which would jeopardize the shipment (for example, vaccines) or be incompatible with the purpose of the shipment (for example, medical supplies and equipment), foreign-flag air carrier service may be deemed necessary.

b. U.S.-flag air carrier service is considered available even though:

(1)  Comparable or a different kind of service can be provided at less cost by a foreign-flag air carrier;

(2)  Foreign-flag air carrier service is preferred by, or is more convenient for, the agency; or

(3)  Service by a foreign-flag air carrier can be paid for in excess foreign currency (unless U.S.-flag air carriers decline to accept excess or near-excess foreign currencies for transportation payable only out of such monies).

c.  Except as provided in 14 FAM 314.1, paragraph a, U.S.-flag air carrier service shall be used for U.S. Government-financed commercial foreign air travel if service provided by U.S.-flag air carriers is available.  In determining availability of a U.S.-flag air carrier, the following scheduling principles shall be followed unless their application would result in the last or first leg of travel to or from the United States being performed by a foreign-flag air carrier:

(1)  U.S.-flag air carrier service available at point of origin shall be used to destination or, in the absence of direct or through service, to the farthest interchange point on a usually traveled route;

(2)  When an origin or interchange point is not served by a U.S.-flag air carrier, foreign-flag air carrier service shall be used only to the nearest interchange point on a usually traveled route to connect with U.S.-flag air carrier service; and

(3)  When a U.S.-flag air carrier involuntarily re-routes the cargo via a foreign-flag air carrier, the foreign-flag air carrier may be used notwithstanding the availability of alternative U.S.-flag air carrier service.

14 FAM 314.2  Disallowance of Expenditure

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

Agencies shall disallow expenditures for U.S. Government-financed commercial international air transportation on foreign-flag air carriers unless there is attached to the appropriate voucher a certificate or memorandum adequately explaining why service by U.S.-flag air carriers was not available, or why it was necessary to use foreign-flag air carriers.

14 FAM 314.3  Hazardous Supplies and Equipment

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. Passenger-carrying flights cannot carry hazardous supplies and equipment (e.g., matches, flammable or volatile liquids, paints, or pressurized containers) and not all areas are served by cargo-only flights.  Even where such cargo-only flights are available, the cost of shipping these materials by air is usually prohibitive.

b. International shipment of hazardous materials requires additional declarations and assumption of liabilities, which result in additional contractor expenses.  In addition, there are shipping and packaging restrictions that will add delay and expense to HAZMAT shipments.  Posts should carefully consider the implications of ordering hazardous materials through international shipping.  Often, although local sourcing may be more expensive, it may be the better value.  If no local source is available, every effort should be made to ensure that hazardous supplies and equipment be shipped via surface freight.

c.  Post general services officer (GSO) should verify shipping before ordering HAZMAT items from U.S. vendors to be sure that there are no issues which could cause delays or add exorbitant costs.  Calcium hypochlorite and explosives are prime examples of such items that are nearly impossible to export via surface and additional charges are high.  Export normally, but not in all cases, can be done via air freight at significantly higher cost.  All costs associated with the disposal of hazardous items at a consolidated receiving point (CRP) that cannot be shipped, due to carrier availability, cost, post instructions, etc., will be the responsibility of the ordering post.  Posts should instruct vendors to supply HAZMAT documentation such as MSDS sheets even if it is not required by the Department of Transportation (DOT) for domestic (U.S.) shipping.  Providing this information will facilitate the international export process.  Like any other shipment, any skids or wooden packing materials for a HAZMAT shipment must be ISPM-15 compliant.

d. These restrictions apply to APO/FPO/DPO as well.  For air pouch restrictions, see 14 FAM 470.

NOTE:  Lithium batteries cannot be shipped via pouch because of pouch labeling restrictions but these batteries (and associated devices) can be shipped via the Despatch Agencies.

14 FAM 315  OTHER SHIPMENTS VIA SURFACE AND/OR AIR

14 FAM 315.1  Shipments for Schools

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. U.S. Despatch Agencies are authorized to provide shipping services on behalf of U.S. Government-sponsored schools abroad.  Books as well as other educational supplies and equipment may be forwarded to the appropriate CRP contractor by commercial suppliers for onward shipment to post by the U.S. Despatch Agency (DA).

b. Posts electing to use the U.S. DA and their CRPs for shipment of educational materials must ensure that fiscal data are provided to cover packing, shipping, and related costs for forwarding the merchandise.  In situations where the post orders educational material directly, procedures are exactly the same as for other direct purchases from vendors in the United States.  That is, copies of the purchase order must be sent to the appropriate U.S. DA that will handle the shipment.  Vendors should be advised to mark boxes or cartons with the purchase order number and to forward the goods to the appropriate CRP contractor's warehouse.

c.  In circumstances where educational materials are purchased by the school independently, the procedure for using the U.S. Despatch Agencies and their CRP programs requires another step.  Based on the estimated weight and volume of goods to be ordered, the school representative should deposit sufficient monies with the embassy's cashier in a Suspense Deposit Account (SDA).  The fiscal data created to identify the SDA would be used in the same manner as fiscal data for direct purchases.

d. Educational materials which are received at the CRP contractor's warehouse normally will be forwarded with official supplies and equipment for the embassy in a consolidated steamship container or export lift van, consigned to the embassy as official supplies.  Goods for the school then would need to be separated from GSA supplies and other cargo for the embassy after customs clearance and receipt at the post's warehouse facilities.

e. If this procedure would cause problems for the post because of customs regulations in the host country, it is possible for the U.S. DA to arrange for separate packing and shipment of the educational materials.  Such shipments can be consigned to the school directly or to a commercial customs house broker designated by the school.  In the event such a procedure is necessary, it is extremely important that copies of the purchase orders be sent to the appropriate U.S. DA highlighting the need to pack, mark, and consign the shipment in a nonstandard fashion.  Posts should ensure, through an exchange of correspondence with the appropriate U.S. DA, that these special procedures will be used for shipment of books and other educational material for the school.

f.  Use of the U.S. Despatch Agencies and their CRP programs should result in reduced costs for shipment of educational materials.  The U.S. Despatch Agencies have negotiated special ocean freight rates to many destinations and are able to achieve economies through consolidation, and therefore can help avoid certain minimum ocean bill-of-lading charges.

g. When significant quantities of educational materials are ordered, routing of the shipment by a U.S. DA is particularly recommended in lieu of mail or other alternative means of transportation.  In fact, the DOD office controlling mail through the APO/FPO (i.e., the Military Postal Service (MPS)) and the Department's Diplomatic Pouch and Mail Division have advised that their facilities are to be used only for normal type mail (i.e., letters, testing material such as SATs, transcripts, recommendations, etc.) and for extremely small and limited quantities of books and educational materials.

14 FAM 315.2  Shipments for Employee Associations and Commissaries

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. U.S. Despatch Agencies are authorized to provide shipping services on behalf of U.S. Government-sponsored employee associations and commissaries.  Nonperishable foods and other items stocked by the commissary may be forwarded to the appropriate Consolidation Receiving Point (CRP) contractor by commercial suppliers for onward shipment to post by the U.S. Despatch Agency (DA).  Perishable foods that are required to be chilled or refrigerated during shipment must be ordered in sufficient quantities to be shipped in 20-foot refrigerated or chilled steamship containers.  Some shipping lines offer only 35 or 40-foot refrigerated or chilled steamship containers.  If the quantity of perishable foods to be ordered will not fill a 20-foot steamship container, or if air shipment of the perishable foods is required, interested parties should contact the appropriate U.S. DA handling their shipments of official supplies and equipment, specify their needs, and ask if the shipment can be handled.

b. When ordering items for employee associations and commissaries, please follow 14 FAM 312; this includes procedures for documentation needed by the U.S. Despatch Agencies and fiscal data.

c.  Bulk or personal consumables orders (see Bulk Consumables for information) may be procured through domestic U.S. vendors as well as through the consumables program sponsored by ELSO Antwerp.

14 FAM 315.3  Personal Orders from Army and Air Force Exchange (AAFES) Catalog

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. The Army and Air Force Exchange Service (AAFES) publishes a gift catalog from which many Foreign Service personnel place orders.  Employees are not authorized to use the offices of the U.S. Despatch Agencies in Baltimore, Miami, New Jersey, and Seattle as mailing addresses.  Such use or procedure is NOT authorized for personal orders, nor is it authorized for orders placed by a commissary or employees’ association at post.

b. Prior to placing an order from the AAFES catalog, those eligible to make purchases should read instructions in each section of the catalog governing the shipment of merchandise and should understand the following:

(1)  Personal orders shall NOT be sent via the U.S. Despatch Agencies, especially those shipments requiring the payment of import duty; and

(2)  Personal packages received by U.S. Despatch Agencies will be refused, with a request that they be returned to sender.

c.  Personnel with APO/FPO mailing addresses should have their orders sent through the military postal address.

d. Personnel who do not have access to an APO/FPO/DPO mailing address should not order from the AAFES catalog, except as permitted in the section "America—Part One:  Deliveries Cannot be Made to Foreign Addresses."

e. Interested parties should consult 14 FAM 760 for advice concerning registered and insured parcels, and the 14 FAM 760 section that defines personal mail.

14 FAM 316  POSTS SERVICED BY U.S. DESPATCH AGENT/CRP CONTRACTOR

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

a. Geographical lists of posts with the servicing U.S. Despatch Agent (DA) and CRP contractor are found in 14 FAM Exhibit 316.

b. An alphabetical listing of all Foreign Service posts and the U.S. DA and CRP contractor for each is provided as a quick reference guide in Part A of 14 FAM Exhibit 316.  Once the DA or CRP contractor is known, one can easily refer to each of the four appropriate geographical lists in Part B of 14 FAM Exhibit 316 to obtain the correct addresses and phone numbers.

14 FAM 317  POSTS SERVICED BY EUROPEan logistical support office (ELSO)

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

All posts in EUR, AF, and NEA may use the European Logistical Support Office (ELSO) for transshipping official supplies and equipment destined from the United States or for shipments of official supplies and equipment ordered in Europe (such as through RPSO/Bonn).

14 FAM 318  SHIPMENTS OF OFFICIAL SUPPLIES AND EQUIPMENT TO THE UNITED STATES

(CT:LOG-127;   06-01-2012)
(Uniform State/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)

When processing shipments of official supplies and equipment from points abroad to the United States, all posts and the European Logistical Support Office (ELSO) in Antwerp, Belgium, must ensure that such shipments are sent through one of the U.S. Despatch Agencies for customs clearance.  Do not send any shipments of official supplies and equipment directly to Dulles International Airport in Washington, DC or for customs clearance by the Department's Travel and Transportation Management Division (A/LM/OPS/TTM).  The post initiating the shipment must, in addition to providing a full and complete description of the item(s), also indicate whether or not the item(s) are returning U.S.-manufactured goods previously exported, or if purchased abroad, must indicate the value (i.e., purchase cost) of the item(s).  The delivery address and point-of-contact (including telephone number) must also be provided the appropriate U.S. Despatch Agency (DA).  The telegraphic "Notification of Shipment En Route to the United States" must be sent to the appropriate U.S. DA as soon as the ocean bill-of-lading or air waybill number is known.

14 FAM 319  UNASSIGNED


14 FAM Exhibit 316  
U.S. Despatch Agent, Consolidated Receiving Point (CRP) Contractor, and Serviced CRP Destination Posts

(CT: LOG-286;   06-04-2020)

PART A, ALPHABETICAL POST LIST

The following alphabetical listing of all Foreign Service posts and their U.S. Despatch Agents (DAs) and consolidated receiving point (CRP) contractors is a quick reference guide.  Once a Foreign Service post’s U.S. DA or CRP contractor is known, refer to one of the lists in Part B of this exhibit to obtain their addresses.  For U.S. DAs, telephone and facsimile (fax) numbers are also included.

Despatch Agent/Post        CRP Contractor

Abidjan                              New York/IKUN

Abu Dhabi                          New York/IKUN

Accra                                New York/IKUN

Adana                                New York/IKUN

Addis Ababa                       New York/IKUN

Alexandria                          New York/IKUN

Algiers                               New York/IKUN

Almaty                               New York/IKUN

Amman                              New York/IKUN

Amsterdam                        New York/IKUN

Ankara                              New York/IKUN

Antananarivo                      New York/IKUN

Antwerp                             New York/IKUN

Apia                                  Seattle/Lincoln

Ashgabat                            New York/IKUN

Asuncion                            Miami/Just In Time

Athens                               New York/IKUN

Auckland                            Seattle/Lincoln

Baghdad                            New York/IKUN

Baku                                 New York/IKUN

Bamako                             New York/IKUN

Bandar Seri Begawan           Seattle/Lincoln

Bangkok                            Seattle/Lincoln

Bangui                               New York/IKUN
Despatch Agent/Post        CRP Contractor

Barcelona                           New York/IKUN

Banjul                                New York/IKUN

Beijing                               Seattle/Lincoln

Beirut                                New York/IKUN

Belfast                               New York/IKUN

Belgrade                            New York/IKUN

Belize City                          Miami/Just In Time

Berlin (E or M)                    New York/IKUN

Bern                                  New York/IKUN

Bishkek                              New York/IKUN

Bissau                                New York/IKUN

Bogota                               Miami/Just In Time

Bonn                                 New York/IKUN

Brasilia                              Miami/Just In Time

Bratislava                           New York/IKUN

Brazzaville                          New York/IKUN

Bridgetown                         Miami/Just In Time

Brussels                             New York/IKUN

Bucharest                           New York/IKUN

Budapest                            New York/IKUN

Buenos Aires                       Miami/Just In Time

Bujumbura                         New York/IKUN

Busan                                Seattle/Lincoln

Cairo                                 New York/IKUN

Calgary                              DIRECT/NONE

Canberra                            Seattle/Lincoln

Cape Town                         New York/IKUN

Caracas                             Miami/Just In Time

Casablanca                         New York/IKUN

Cebu                                 Seattle/Lincoln

Chengdu                            Seattle/Lincoln

Chennai                             New York/IKUN

Chiang Mai                         Seattle/Lincoln

Chisinau                             New York/IKUN

Ciudad Juarez                     El Paso, TX

Colombo                            New York/IKUN

Conakry                             New York/IKUN

Copenhagen                       New York/IKUN

Cotonou                             New York/IKUN

Curacao                             Miami/Just In Time

Dakar                                New York/IKUN


Despatch Agent/Post        CRP Contractor

Damascus                          New York/IKUN

Dar es Salaam                    New York/IKUN

Dhahran                             New York/IKUN

Dhaka                               New York/IKUN

Dili                                    Seattle/Lincoln

Djibouti                              New York/IKUN

Doha                                 New York/IKUN

Douala                               New York/IKUN

Dubai                                New York/IKUN

Dublin                                New York/IKUN

Durban                              New York/IKUN

Dushanbe                           New York/IKUN

Edinburgh                           New York/IKUN

Erbil                                  New York/IKUN

Florence                             New York/IKUN

Frankfurt am Main               New York/IKUN

Freetown                            New York/IKUN

Fukuoka                             Seattle/Lincoln

Gaborone                           New York/IKUN

Geneva                              New York/IKUN

Genoa                               New York/IKUN

Georgetown                        Miami/Just In Time

Guadalajara                        Brownsville/USLC

Guangzhou                         Seattle/Lincoln

Guatemala City                   Miami/Just In Time

Guayaquil                           Miami/Just In Time

The Hague                          New York/IKUN

Halifax                               DIRECT/NONE

Hamburg                            New York/IKUN

Hamilton                            New York/IKUN

Hanoi                                Seattle/Lincoln

Harare                               New York/IKUN

Havana                              Miami/Just In Time

Helsinki                              New York/IKUN

Hermosillo                          Nogales, AZ

Ho Chi Minh City                  Seattle/Lincoln

Hong Kong                         Seattle/Lincoln

Honiara                              Seattle/Lincoln

Islamabad                          New York/IKUN

Istanbul                             New York/IKUN

Izmir                                 New York/IKUN

Jakarta                              Seattle/Lincoln


Despatch Agent/Post        CRP Contractor

Jeddah                               New York/IKUN

Jerusalem                          New York/IKUN

Johannesburg                     New York/IKUN

Kabul                                 New York/IKUN

Kaduna                              New York/IKUN

Kampala                            New York/IKUN

Karachi                              New York/IKUN

Kathmandu                         Seattle/Lincoln

Khartoum                           New York/IKUN

Kiev                                  New York/IKUN

Kigali                                 New York/IKUN

Kingston                             Miami/Just In Time

Kinshasa                            New York/IKUN

Kolkata                              New York/IKUN

Kolonia                              Seattle/Lincoln

Koror                                 Seattle/Lincoln

Krakow                              New York/IKUN

Kuala Lumpur                     Seattle/Lincoln

Kuwait                               New York/IKUN

Lagos                                New York/IKUN

Lahore                               New York/IKUN

La Paz                               Miami/Just In Time

Leipzig                               New York/IKUN

Libreville                            New York/IKUN

Lilongwe                            New York/IKUN

Lima                                  Miami/Just In Time

Lisbon                                New York/IKUN

Ljubljana                            New York/IKUN

Lome                                 New York/IKUN

London                              New York/IKUN

Luanda                              New York/IKUN

Lubumbashi                        New York/IKUN

Lusaka                               New York/IKUN

Luxembourg                       New York/IKUN

Lyon                                  New York/IKUN

Madrid                               New York/IKUN

Majuro                               Seattle/Lincoln

Malabo                              New York/IKUN

Manama                            New York/IKUN

Managua                            Miami/Just In Time

Manila                               Seattle/Lincoln

Maputo                              New York/IKUN

Marseille                            New York/IKUN


Despatch Agent/Post        CRP Contractor

Maseru                              New York/IKUN

Matamoros                         Brownsville/USLC

Mazatlan                            Brownsville/USLC

Mbabane                            New York/IKUN

Medan                               Seattle/Lincoln

Melbourne                          Seattle/Lincoln

Merida                               Brownsville/USLC

Mexico City                         Brownsville/USLC

Milan                                 New York/IKUN

Minsk                                New York/IKUN

Mogadishu                          New York/IKUN

Mombasa                           New York/IKUN

Monrovia                            New York/IKUN

Monterrey                          Brownsville/USLC

Montevideo                        Miami/Just In Time

Montreal                            DIRECT/NONE

Moroni                               New York/IKUN

Moscow                             New York/IKUN

Mumbai                             New York/IKUN

Munich                               New York/IKUN

Muscat                               New York/IKUN

Naha                                 Seattle/Lincoln

Nairobi                               New York/IKUN

Naples                               New York/IKUN

Nassau                              Miami/Just In Time

N'Djamena                         New York/IKUN

New Delhi                           New York/IKUN

Niamey                              New York/IKUN

Nice                                  New York/IKUN

Nicosia                               New York/IKUN

Nouakchott                         New York/IKUN

Nuevo Laredo                     DIRECT VIA Laredo/NONE

Osaka-Kobe                        Seattle/Lincoln

Oslo                                  New York/IKUN

Ottawa                              DIRECT/NONE

Ouagadougou                     New York/IKUN

Palermo                             New York/

Panama City                       Miami/Just In Time

Paramaribo                        Miami/Just In Time

Paris                                  New York/IKUN

Perth                                 Seattle/Lincoln

Peshawar                           New York/IKUN


Despatch Agent/Post        CRP Contractor

Phnom Penh                       Seattle/Lincoln

Ponta Delgada                     New York/IKUN

Port-au-Prince                     Miami/Just In Time

Port Louis                           New York/IKUN

Port Moresby                      Seattle/Lincoln

Porto Alegre                       Miami/Just In Time

Port-of-Spain                      Miami/Just In Time

Prague                               New York/IKUN

Praia                                 New York/IKUN

Pretoria                             New York/IKUN

Quebec                              DIRECT/NONE

Quito                                 Miami/Just In Time

Rabat                                New York/IKUN

Rangoon                            Seattle/Lincoln

Recife                                Miami/Just In Time

Rejkjavik                           New York/IKUN

Riga                                  New York/IKUN

Rio de Janeiro                     Miami/Just In Time

Riyadh                               New York/IKUN

Rome                                New York/IKUN

St. George's                       Miami/Just In Time

St. Petersburg                     New York/IKUN

Salzburg                            New York/IKUN

San Jose                            Miami/Just In Time

San Salvador                      Miami/Just In Time

Sanaa                                New York/IKUN

Santiago                            Miami/Just In Time

Santo Domingo                   Miami/Just In Time

Sao Paulo                           Miami/Just In Time

Sapporo                             Seattle/Lincoln

Seoul                                 Seattle/Lincoln

Seville                               New York/IKUN

Shanghai                            Seattle/Lincoln

Shenyang                           Seattle/Lincoln

Singapore                          Seattle/Lincoln

Sofia                                 New York/IKUN

Stockholm                          New York/IKUN

Strasbourg                         New York/IKUN

Stuttgart                            New York/IKUN

Surabaya                           Seattle/Lincoln

Suva                                 Seattle/Lincoln

Sydney                              Seattle/Lincoln


Despatch Agent/Post        CRP Contractor

Tallinn                               New York/IKUN

Tashkent                            New York/IKUN

Tbilisi                                 New York/IKUN

Tegucigalpa                        Miami/Just In Time

Tel Aviv                             New York/IKUN

Thessaloniki                        New York/IKUN

Tijuana                              VIA San Diego/NONE

Tirana                                New York/IKUN

Tokyo                                Seattle/Lincoln

Toronto                              DIRECT/NONE

Tunis                                 New York/IKUN

Ulaanbaatar                        Seattle/Lincoln

Valletta                              New York/IKUN

Vancouver                          DIRECT/NONE

Victoria                              New York/IKUN

Vienna                               New York/IKUN

Vientiane                            Seattle/Lincoln

Vilnius                                New York/IKUN

Vladivostok                         Seattle/Lincoln

Warsaw                             New York/IKUN

Wellington                          Seattle/Lincoln

Windhoek                           New York/CCI

Winnipeg                            DIRECT/NONE

Yaounde                            New York/IKUN

Yekaterinburg                     New York/IKUN

Yerevan                             New York/IKUN

Zagreb                              New York/IKUN

Zurich                                New York/IKUN


PART B, POSTS LISTED BY CONSOLIDATED RECEIVING POINT (CRP)

 

The CRP destination posts that follow are serviced by the

 

U.S. Despatch Agent:

2800 S. 192nd Street - Suite 108

Seattle, WA  98188

Tel. 206-764-3805

Fax 206-764-6660

Email:  Despatch Agency

Despatch_Agency_Seattle@state.gov

 

and

 

CRP Contractor:

Lincoln Moving & Storage

8420 S. 190th Street

Kent, WA  98031

 

POSTS:

Apia

Auckland

Bandar Seri Begawan

Bangkok

Beijing

Busan

Canberra

Chengdu

Chiang Mai

Dili

Fukuoka

Guangzhou

Hanoi

Ho Chi Minh City

Hong Kong

Jakarta

Kathmandu

Kolonia

Koror

Kuala Lumpur

Majuro

Manila

Medan

Melbourne

Naha

Osaka-Kobe

Perth

Phnom Penh

Port Moresby

Rangoon

Sapporo

Seoul

Shanghai

Shenyang

Singapore

Surabaya

Suva

Sydney

Tokyo

Ulaanbaatar

Vientiane

Vladivostok

Wellington

Wuhan

 

The CRP destination posts that follow are serviced by the

 

U.S. Despatch Agent:
7789 NW 48th Street - Suite 250
Miami, FL  33166
Tel 305-640-4574
Fax 305-715-3502
Email:  despatch_agency_miami@state.gov

 

and

 

CRP Contractor:
SUVI Global Services, LLC - Suite 100
11380 NW 34th Street
Doral, FL  33178

 

POSTS:

Asuncion

Belize City

Bogota

Brasilia

Bridgetown

Buenos Aires

Caracas

Curacao

Georgetown

Guatemala City

Guayaquil

Havana

Kingston

La Paz

Lima

Managua

Montevideo

Nassau

Panama City

Paramaribo

Port-au-Prince

Porto Alegre

Port-of-Spain

Quito

Recife

Rio de Janeiro

St. George's

San Jose

San Salvador

Santiago

Santo Domingo

Sao Paulo

Tegucigalpa

 

The CRP destination posts that follow are serviced by the

 

U.S. Despatch Agent:
U.S. Route 1 and 555 - Suite 110
Iselin, NJ  08830
Tel 732-855-8880
Fax 732-855-8899
Email:  Despatch_Agency_New_York@state.gov

 

and

 

CRP Contractor:

IKUN

2801 Route 130, Unit 1

North Brunswick, NJ 08902

 

POSTS:

Abidjan

Abu Dhabi

Accra

Adana

Addis Ababa

Alexandria

Algiers

Almaty

Amman

Ankara

Antananarivo

Antwerp

Ashgabat

Athens

Baghdad

Baku

Bamako

Bangui

Banjul

Barcelona

Beirut

Belfast

Belgrade

Berlin (E & M)

Bern

Bilbao

Bishkek

Bissau

Blantyre

Bonn

Bratislava

Brazzaville

Brussels

Bucharest

Budapest

Bujumbura

Cairo

Cape Town

Casablanca

Chennai

Chisinau

Colombo

Conakry

Copenhagen

Cotonou

Dakar

Damascus

Dar es Salaam

Dhahran

Dhaka

Djibouti

Doha

Douala

Dubai

Dublin

Durban

Dushanbe

Edinburgh

Florence

Frankfurt am Main

Freetown

Gaborone

Geneva

Genoa

Hamburg

Hamilton

Harare

Helsinki

Islamabad

Istanbul

Izmir

Jeddah

Jerusalem

Johannesburg

Kabul

Kaduna

Kampala

Karachi

Khartoum

Kigali

Kinshasa

Kishinev

Kolkata

Krakow

Kuwait

Kyiv

Lagos

Lahore

Leipzig

Libreville

Lilongwe

Lisbon

Lome

London

Luanda

Lubumbashi

Lusaka

Luxembourg

Lyon

Madrid

Malabo

Manama

Maputo

Marseille

Maseru

Mbabane

Milan

Mogadishu

Mombasa

Monrovia

Moroni

Moscow

Mumbai

Munich

Muscat

Nairobi

Naples

N'Djamena

New Delhi

Niamey

Nicosia

Nouakchott

Oporto

Oran

Oslo

Ouagadougou

Paris

Peshawar

Ponta Delgada

Port Louis

Poznan

Prague

Praia

Pretoria

Rabat

Reykjavik

Riga

Riyadh

Rome

Salzburg

Sanaa

Sofia

St. Petersburg

Stockholm

Strasbourg

Tallinn

Tashkent

Tbilisi

Tel Aviv

The Hague

Thessaloniki

Tirana

Tunis

Valletta

Victoria

Vienna

Vilnius

Warsaw

Windhoek

Yaounde

Yekaterinburg

Yerevan

Zagreb

Zurich

 

NOTE:  All shipments of official supplies and equipment to all posts in Canada (i.e., Ottawa, Calgary, Halifax, Montreal, Quebec, Toronto, and Vancouver) are forwarded by motor freight carrier (i.e., trucker) directly to the post, while official supplies and equipment to interior posts in Mexico (i.e., Mexico City, Guadalajara, Monterrey, Matamoros, Mazatlan, and Merida) are forwarded to the U.S. Logistics Center in Brownsville, TX.  Border posts in Mexico (Nuevo Laredo, Ciudad Juarez, Hermosillo, Nogales, and Tijuana) use freight forwarders in the U.S. sides of their sister cities; specific post information should be sought from the general services office at each post.

UNCLASSIFIED (U)