20 FAM 102.3
All Department Employees (Data and AI Role and Responsibilities)
(CT:DATA-11; 11-28-2024)
(Office of Origin: M/SS/CFA)
20 FAM 102.3-1 Data User RoleS and Responsibilities
(CT:DATA-11; 11-28-2024)
20 FAM 102.3-1(A) Department Data User
(CT:DATA-11; 11-28-2024)
a. Department Data User Role
(1) A Department data user who uses data to complete their daily tasks.
b. Department Data User Responsibilities
(1) Use data in accordance with its statement of purpose; any other use must be justified, documented, and approved by the Data Steward (in a Data Sharing Agreement (DSA), if applicable);
(2) Use data as defined in the signed DSA;
(3) Use only data that is designated as authoritative, where it exists; and
(4) In case there are further questions about the statement of purpose, consult with Data Stewards on what can and cannot be done with the data.
20 FAM 102.3-1(B) Data User Who Generates Data
a. Data User Who Generates Data – Role
(1) A data user who generates data can do so by creating it (e.g.: by merging individual datasets), extracting it (e.g.: from a cable), or acquiring it (e.g.: from a database).
b. Data User Who Generates Data – Responsibilities
(1) Gather, verify, and document information on the origin (the name of the place data came from, if data did not come directly from the source, e.g.: DS Bureau), source (the name of the entity that produced data, e.g.: World Bank), and purpose of the data they onboard in accordance with the Department’s guidance to ensure standardization.
(i) Documentation must be developed before data is onboarded;
(ii) It is strongly encouraged that onboarded data comes from authoritative sources that are trusted because their authority or authenticity is widely recognized by experts in the field;
(iii) Once verified as authoritative, data must be designated as such; and
(iv) A statement of purpose must be developed before data is being onboarded and include:
(A) Contact information for the Data User who generated it;
(B) Date of collection and/or update;
(C) The reason for collecting given data; and
(D) Information on how and by what bureaus/offices or types of roles data can and cannot be used.
20 FAM 102.3-1(C) Data Users Who Use Code to Create Data
(CT:DATA-11; 11-28-2024)
a. Data Users Who Use Code to Create Data – Role
(1) Data Users who create data with the use of a code that they author or acquire from a third party.
b. Data Users Who Use Code Create Data – Responsibilities
(1) Ensure that code is clean, understandable, and accompanied by a step-by-step documentation on how to apply it and for what purpose. Data Stewards will review code and provide instructions on how to improve it if necessary;
(2) Define and publish code’s storage location;
(i) Save code together with the contact information for the Data User who designed it;
(ii) Develop documentation as the code is being created;
(iii) Save and publish code together with its documentation; and
(iv) Link code to the relevant product(s).
20 FAM 102.3-2 AI User Role and Responsibilities
(CT:DATA-11; 11-28-2024)
20 FAM 102.3-2(A) AI User Role
(CT:DATA-11; 11-28-2024)
20 FAM 102.3-2(B) AI User Requirements
(CT:DATA-11; 11-28-2024)
a. AI Official Accounts: Reserved.
b. AI Management: Reserved.
c. AI Labeling: Reserved.