1 FAM 540 BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS (OES)

UNCLASSIFIED (U)

1 FAM 540

BUREAU OF OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS (OES)

(CT:ORG-645; 11-29-2023)
(Office of Origin: OES-DRL/EX)

1 FAM 541 ASSISTANT SECRETARY FOR OCEANS AND INTERNATIONAL ENVIRONMENTAL AND SCIENTIFIC AFFAIRS (OES)

1 FAM 541.1 Responsibilities

(CT:ORG-622; 04-03-2023)

a. The Assistant Secretary for Oceans and International Environmental and Scientific Affairs (OES) reports directly to the Under Secretary for Economic Growth, Energy, and the Environment (E).

b. The Assistant Secretary formulates and implements policies and proposals relating to the environmental, marine, polar, health, scientific, and technological aspects of U.S. foreign policy. These include developing and coordinating the international aspects of:

(1) International environmental and natural resource issues, including global climate change and nature crimes;

(2) Sustainable development;

(3) UN and other bilateral and multilateral conventions related to designated areas of responsibility;

(4) Ocean resources and uses;

(5) Polar issues;

(6) Science and space policy, including bilateral and multilateral agreements on science and technology cooperation;

(7) Foreign policy aspects of outer space and other fields of critical and emerging technologies; and

(8) International health issues.

c. The Assistant Secretary directs, analyzes, and evaluates issues associated with these matters. In conjunction with the Under Secretary for Economic Growth, Energy, and the Environment (E), the Assistant Secretary negotiates with other bureaus, U.S. Government agencies, departments and private groups regarding division of responsibilities.

d. The Assistant Secretary advises the Secretary on functional and technical considerations relating to the development and implementation of relevant policies and programs and provides foreign policy guidance and coordination to organizations concerned with relevant bureau programs, and the U.S. private sector. The Assistant Secretary sees that such activities are designed and implemented in a manner that furthers overall U.S. foreign policy objectives.

e. The Assistant Secretary represents the Department in international negotiations and on interagency policy groups and committees regarding matters falling within the bureau's responsibilities. The Assistant Secretary participates in, and leads when appropriate, U.S. delegations to international conferences that concern the functions of the bureau. The Assistant Secretary develops substantive positions and strategies in dealing with such matters in international organizations and in bilateral relationships. As delegated by the Secretary, the Assistant Secretary negotiates and concludes bilateral and multilateral agreements in the areas of environment and natural resources; science, technology, space and health; and oceans and polar affairs.

f. The Assistant Secretary testifies before Congress on the international aspects of issues under the bureau’s responsibility and keeps members of Congress and the Bureau of Legislative Affairs (H) informed of the foreign policy implications of treaties and other multilateral or bilateral agreements with environmental, scientific/technical or health content.

g. The Assistant Secretary undertakes other additional duties as may be requested by the Under Secretary for Economic Growth, Energy, and the Environment (E), the Deputy Secretary (D), and the Secretary.

h. The Assistant Secretary has substantive and coordinating responsibility for 1 FAM 540, Bureau of Oceans and International Environmental and Scientific Affairs (OES).

1 FAM 541.2 Organization

(CT: ORG-166; 03-26-2007)

An organization chart of the Bureau of Oceans and International Environmental and Scientific Affairs (OES) is found at 1 FAM Exhibit 541.2.

1 FAM 541.3 Authorities

(CT:ORG-230; 09-24-2010)

a. Section 1 of the State Department Basic Authorities Act (22 U.S.C. 2651a) provides the basic authority for the Bureau of Oceans and International Environmental and Scientific Affairs (OES) and its responsibilities for matters relating to oceans, environmental, polar, scientific, fisheries, wildlife, conservation, and natural resource and health affairs.

b. Executive Order 12591 provides for the hiring of outside personnel to bring expertise to the Department.

1 FAM 542 OFFICES reporting to the ASSISTANT SECRETARY, oes

1 FAM 542.1 Principal Deputy Assistant Secretary (OES/PDAS)

(CT:ORG-230; 09-24-2010)

a. The Principal Deputy Assistant Secretary (OES/PDAS) acts for the Assistant Secretary in his or her absence.

b. He or she provides overall coordination and management of the bureau. In coordination with central management, the Principal Deputy Assistant Secretary (OES/PDAS) actively participates in the selection and recruitment of personnel to carry out the Department’s responsibilities in the areas of environmental, oceans and fisheries, health and scientific and technological affairs. In coordination with geographic bureaus and central management, he or she recommends the assignment of environmental, scientific and technology and health (EST&H) officers to U.S. missions.

c. The Principal Deputy Assistant Secretary (OES/PDAS) supports the Assistant Secretary on other matters as designated.

1 FAM 542.2 Advisor for Congressional Relations (OES)

(CT:ORG-230; 09-24-2010)

a. The Advisor for Congressional Relations (OES) advises the Assistant Secretary and deputy assistant secretaries on all legislative issues relating to the bureau’s area of responsibilities.

b. He or she reviews and analyzes legislation covering the bureau’s issues and keeps the Assistant Secretary and appropriate bureau staff informed of Congressional activities.

c. He or she provides advice and counsel to the Department’s Bureau of Legislative Affairs (H) on OES issues and works closely with H contacts to coordinate options and strategies and to formulate Department positions on OES issues. He or she also recommends legislative options and strategies to advance OES goals.

d. The Advisor for Congressional Relations (OES) oversees preparation of Congressional testimony, hearings and briefings by bureau principals, staff and other U.S. government officials on the full range of OES topics and manages preparation of Congressional correspondence.

1 FAM 542.3 Office of Policy and Public Outreach (OES/PPO)

(CT:ORG-622; 04-03-2023)

a. The Office of Policy and Public Outreach (OES/PPO) integrates oceans, environment, polar, science and technology and health issues into U.S. foreign policy, and develops and delivers key messages on these issues to the media, NGOs, the public sector and the Congress.

b. OES/PPO coordinates OES bureau-wide strategic planning efforts, identifying gaps in policy, new problem areas, and emerging situations requiring policy attention. It conducts analyses of cross-cutting issues and works with other offices in the bureau to better align positions in various forums to advance U.S. interests. OES/PPO coordinates and works with the Department’s Bureau of Global Public Affairs, and other bureaus and offices in the Under Secretariat for Public Diplomacy and Public Affairs.

c. OES/PPO leads the bureau’s engagement in regional bureaus and with ESTH officers overseas. The office supports 12 regional hub officers located in embassies around the world providing guidance aligning hub work plans with the Department’s goals and objectives. OES/PPO leads bureau efforts on strategic bilateral dialogues; represents the bureau and Department in regional processes that involve multiple OES issues, and serves as the bureau’s primary point of coordination with DOS and USAID regional bureaus. It collaborates with regional and functional bureaus in preparation of policy papers and briefing material for meetings and trips by OES principals and visits of senior foreign officials.

d. OES/PPO advises the Assistant Secretary and deputy assistant secretaries on public affairs, public diplomacy, and press relations relating to the bureau’s area of responsibility.

e. OES/PPO formulates, develops and implements public information outreach strategies in support of U. S. policy on issues for which the Bureau is responsible, including speeches, press guidance, and opinion-editorials. It implements public diplomacy strategies to inform and influence key foreign groups and opinion leaders on bureau policy. The office manages digital media for the Bureau, including the OES internet web site and social media platforms.

1 FAM 543 DEPUTY ASSISTANT SECRETARY FOR OCEANS, FISHERIES, and polar affairs (OES/O)

(CT:ORG-622; 04-03-2023)

a. The Deputy Assistant Secretary for Oceans, Fisheries, and Polar Affairs (OES/O) advises on policy formulation and action on all matters relating to fisheries, oceans, and polar affairs. Issues include the U.N. Convention on the Law of the Sea, maritime boundaries, and other oceans law issues; fisheries conservation and management; marine mammals; international marine science and technology programs; international marine pollution and ecology initiatives; extended continental shelf and Antarctic and Arctic affairs, including U.S. diplomacy in the Arctic Council. The Deputy Assistant Secretary for Oceans, Fisheries, and Polar Affairs coordinates policy with U.S. technical and scientific agencies and meets with Congress, the United Nations, nongovernmental organizations, and the private sector to explain and build support for U.S. policy. This individual oversees U.S. government implementation and compliance with relevant directives, legislation, treaty, and international agreements and assesses and evaluates science and technology developments and their effect on, or as they are affected by, U.S. foreign policy interests.

b. As designated by the Assistant Secretary, the Deputy Assistant Secretary for Oceans, Fisheries, and Polar Affairs negotiates treaties, conventions, and agreements in areas of responsibility and participates in interagency negotiations and implementation efforts, multilateral organizations, bilateral commissions and representations to foreign governments, and at relevant international meetings.

c. The Deputy Assistant Secretary for Oceans, Fisheries, and Polar Affairs supervises the work of the Office of Oceans and Polar Affairs (OES/O/OPA), and the Office of Marine Conservation (OES/O/OMC); sets program goals and objectives; and monitors and directs use of staff and other resources to achieve bureau priorities.

1 FAM 543.1 Office of Ocean and Polar Affairs (OES/O/OPA)

(CT:ORG-622; 04-03-2023)

The Office of Ocean and Polar Affairs (OES/O/OPA) leads global engagement to advance the economic, security, and environmental interests of the United States in international ocean and polar affairs. OES/O/OPA coordinates interagency action and conducts bilateral and multilateral negotiations involving the law of the sea, marine environmental protection, marine mammals, the extended continental shelf, deep seabed mining, marine science, freedom of navigation and overflight, and maritime claims and boundaries. OES/O/OPA develops and coordinates U.S. policy to promote cooperation, security, good governance, environmental protection, science, and sustainable development in the Arctic and leads U.S. engagement in the Arctic Council. OES/O/OPA also develops and coordinates U.S. policy to promote peace, science, and environmental protection in Antarctica through the Antarctic Treaty system.

1 FAM 543.2 Office of Marine Conservation (OES/O/OMC)

(CT:ORG-622; 04-03-2023)

The Office of Marine Conservation (OES/O/OMC) develops, coordinates and implements U.S. policy for the international, science-based conservation and management of living marine resources, such as shared fish stocks, marine mammals (except whales), seabirds, sea turtles and sharks. OES/O/OMC negotiates bilateral and multilateral agreements and builds international partnerships to promote economic benefits and food security through sustainable fisheries management; combat illegal, unreported, and unregulated (IUU) fishing and trade in IUU fish products; support improved maritime security and surveillance; and maintain a healthy and productive marine ecosystem. OES/O/OMC participates in the work of eleven international fishery commissions that establish common measures to be implemented by member governments, as well as other international organizations and arrangements including UNGA, the UN Food and Agriculture Organization (FAO), the Organization for Economic Cooperation and Development (OECD), and Asia Pacific Economic Cooperation (APEC).

1 FAM 544 DEPUTY ASSISTANT SECRETARY FOR ENVIRONMENT (OES/E)

(CT:ORG-622; 04-03-2023)

a. The Deputy Assistant Secretary for Environment (OES/E) advises on policy formulation and action relating to a broad range of issues associated with environmental protection and natural resource conservation, including aspects related to trade. Specific issues include global climate change; transboundary air and water pollution; depletion of the stratospheric ozone layer; toxic chemicals and pesticides; mercury; hazardous and other waste and scrap; pollutants; environmental aspects of free trade agreements; environmental assessments; conservation and sustainable management of key ecosystems; combatting nature crimes, including wildlife trafficking, illegal logging and associated trade, and illegal mining; biological diversity and wildlife conservation; science related to nature conservation; invasive species; water and sanitation water resources management, and transboundary water issues; and access and benefit sharing related to genetic resources. The Deputy Assistant Secretary for Environment coordinates policy with U.S. environmental, technical, and scientific agencies and meets with foreign governments, Congress, the United Nations and other international entities, nongovernmental organizations, and the private sector to explain and build support for U.S. policy. This individual oversees U.S. Government implementation of and compliance with relevant directives, legislation, treaties, and other international agreements and assesses and evaluates environmental developments and their effect on, or as they are affected by, U.S. foreign policy interests.

b. As designated by the Assistant Secretary, the Deputy Assistant Secretary for Environment negotiates treaties, conventions, and agreements in areas of responsibility. This individual participates in interagency negotiations and implementation efforts, multilateral organizations, bilateral commissions, representations to foreign governments, and at relevant international meetings.

c. The Deputy Assistant Secretary supervises the work of the Office of Global Change (OES/E/EGC), the Office of Environmental Quality (OES/E/ENV), and the Office of Conservation and Water (OES/E/ECW) setting program goals and objectives, and directing and monitoring the use of staff and other resources to achieve bureau priorities.

1 FAM 544.1 Office of Global Change (OES/E/EGC)

(CT:ORG-622; 04-03-2023)

The Office of Global Change (OES/E/EGC) coordinates U.S. engagement in international negotiations on climate change, implements programs and initiatives in support of the U.S. international response to global climate change, and advances integration of climate change more broadly into the work of the Department and its overseas missions. It implements, monitors and participates in programs designed to boost global ambition in reducing greenhouse gases; promote climate-friendly technologies and practices; support developing countries in their climate adaption efforts; and enhances international capacity to monitor the earth's climate system. OES/E/EGC is responsible for negotiations and implementation activities under the United Nations Framework Convention on Climate Change, the Intergovernmental Panel on Climate Change, and other multilateral organizations and processes, and coordinating activities involving global climate change in other UN and regional bodies. OES/E/EGC oversees bilateral climate-change relationships, plurilateral partnerships, and international aspects of managing climate change initiatives.

1 FAM 544.2 Office of Environmental Quality (OES/E/ENV)

(CT:ORG-622; 04-03-2023)

The Office of Environmental Quality (OES/E/ENV) develops and coordinates U.S. international policy on environmental issues arising from industrial-human activities that have transboundary environmental impacts. It develops and coordinates U.S. international policy on environmental issues in the areas of air pollution; depletion of the stratospheric ozone layer; toxic chemicals and pesticides; mercury; hazardous and other wastes and scrap; plastic; and other pollutants. OES/E/ENV manages issues related to the nexus of trade and environment, including negotiating and implementing environmental cooperation mechanisms in parallel with U.S. free trade agreements. The office advances U.S. foreign policy objectives through bilateral, regional and multilateral engagement, as well as by managing grant funds appropriated to advance its policy objectives. It formulates and negotiates international agreements, initiatives and partnerships and represents U.S. interests in a wide variety of international organizations, institutions, and treaties. OES/E/ENV coordinates with multiple U.S. governmental and nongovernmental entities in the formulation of U.S. policy positions.

1 FAM 544.3 Office of Conservation and Water (OES/E/ECW)

(CT:ORG-563; 11-18-2020)

The Office of Conservation and Water (OES/E/ECW) develops and coordinates U.S. foreign policy for the conservation and sustainable management of ecologically and economically important ecosystems, including forests, wetlands, deserts, and coral reefs, and the plant and animal species that depend on them. This office also leads the formulation of policies to address threats to nature from transnational organized criminal networks trafficking in wildlife and timber, habitat loss, the impacts of climate change, and the nexus with transnational organized criminal networks, unsustainable trade and consumption of protected plants and animals, and invasive species. OES/E/ECW leads the development and implementation of U.S. foreign policy on water and sanitation, water resources management, conflict over transboundary waters, and water resources. The office advances these U.S. foreign policy objectives through bilateral, regional and multilateral engagement. It formulates and negotiates international agreements, initiatives and partnerships and represents U.S. interests in a wide variety of international organizations, institutions, and treaties. OES/E/ECW leads policy formulation and coordination on these issues within the Bureau and Department and across the U.S. government, and collaborates with nongovernmental entities in the formulation of U.S. policies.

1 FAM 545 DEPUTY ASSISTANT SECRETARY FOR SCIENCE, TECHNOLOGY, and SPACE (OES/S)

(CT:ORG-645; 11-29-2023)

a. The Deputy Assistant Secretary for Science, Technology, and Space (OES/S) advises on policy formulation and actions related to science, technology, and space, specifically, in the following areas:

(1) Promoting and protecting U.S. scientific leadership through international efforts in the full range of scientific disciplines represented by U.S. technical agencies, including basic and applied sciences, agriculture, artificial intelligence, physics, chemistry, geology and earth sciences, energy research, environment, megascience, nanotechnology, quantum, and open/big data; advancing civil and commercial space efforts on space exploration, space based positioning, navigation, and timing.

(2) Earth observations; space traffic management and the sustainable and responsible use of outer space.

(3) Intellectual property and technology/competitiveness issues related to these subject areas.

b. The Deputy Assistant Secretary coordinates policy with U.S. technical and scientific agencies and meets with Congress, the United Nations, nongovernmental organizations, and the private sector to explain and build support for U.S. policy in these areas. The Deputy Assistant Secretary engages internationally through bilateral, regional, and multilateral efforts and oversees U.S. Government compliance with directives, legislation, treaties, and international agreement obligations and assesses and evaluates science and technology developments and their effect on, or as they are affected by, U.S. foreign policy interests.

c. As designated by the Assistant Secretary, the Deputy Assistant Secretary negotiates treaties, conventions, and agreements in areas of responsibility and participates in interagency negotiations and implementation efforts, multilateral organizations, bilateral commissions, and representations to foreign governments and at relevant international meetings.

d. The Deputy Assistant Secretary oversees the work of the Office of Space Affairs (OES/S/SA) and the Office of Science and Technology Cooperation (OES/S/STC). The Deputy Assistant Secretary sets program goals and objectives and monitors and directs use of staff and other resources to achieve bureau priorities.

1 FAM 545.1 Office of Space Affairs (OES/S/SA)

(CT:ORG-645; 11-29-2023)

The Office of Space Affairs (OES/S/SA) advances U.S. space leadership by pursuing and maintaining a rules-based international framework for the long-term sustainability, commercialization, and utilization of space, and by strengthening the United States’ role in coalitions and bilateral engagements that extend human presence deeper into outer space for long-term exploration and utilization. OES/S/SA ensures that U.S. space policies and multilateral and bilateral scientific activities support U.S. foreign policy objectives, protect national security interests, advance economic interests, and foster environmental protection. OES/S/SA provides policy guidance for U.S. participation in the space, science, and technology activities of multilateral organizations and related activities and agreements of multilateral organizations. OES/S/SA acts as the Department of State’s liaison with the National Aeronautics and Space Administration (NASA), the Executive Office of the President, and other departments and agencies on space-related issues. OES/S/SA has primary responsibility for the United States' representation in the UN Committee on the Peaceful Uses of Outer Space and the International Committee on Global Navigation Satellite Systems (ICG). OES/S/SA pursues outcomes in international fora that are consistent with U.S. interests; fosters conducive domestic and international environments for U.S. companies conducting space activities; and negotiates bilateral and multilateral instruments to enable space science and exploration, resilient space applications and services, and burden sharing among cooperating partner nations. OES/S/SA also maintains the online official U.S. registry of objects launched into outer space, and leads efforts related to preserving the outer space environment through international transparency, space object registration, and the promotion of best practices for space safety. OES/S/SA plays a key role in the implementation of national space policy focused on space exploration, space traffic management, global navigation satellite systems (GNSS), satellite-based Earth observation, satellite-aided search and rescue, and space hazards and security.

1 FAM 545.2 Office of Science and Technology Cooperation (OES/S/STC)

(CT:ORG-645; 11-29-2023)

a. The Office of Science and Technology Cooperation (OES/S/STC) leads the Department’s international science, technology, and innovation (STI) engagement and policymaking. OES/S/STC promotes U.S. scientific leadership, advances U.S. foreign policy interests through science, and catalyzes U.S. economic growth. OES/S/STC works with the White House and other U.S. Government departments and agencies to ensure international STI engagement aligns with foreign policy and domestic STI priorities while fostering international STI cooperation.

b. OES/S/STC negotiates and oversees Science and Technology Agreements (STA) for the U.S. Government. OES/S/STC leverages these agreements, and their associated bilateral consultations, to: strengthen cooperation in scientific areas aligned with U.S. interests, address challenges to cooperation, increase U.S. access to international science and technology resources, extend U.S. norms and principles and open data practices, and protect U.S. intellectual property. OES/S/STC also advances STI aspects of U.S. foreign policy, including evidence-based decision making, research integrity, technology competitiveness, and science-based solutions to issues, such as climate change and other environmental areas. Through its international engagement, OES/S/STC ensures reciprocity in U.S. international science efforts and prevents malign actors from exploiting international systems to our detriment.

c. OES/S/STC spearheads the Department’s efforts on science and research that underpin advanced technology (e.g., high energy physics, fusion research, quantum, artificial intelligence, biotechnology, etc.) to promote U.S. scientific leadership, ensure continued competitiveness, and build partnerships with allies and partners. OES/S/STC also supports major U.S. scientific facilities by forging international research infrastructure partnerships; oversees binational science funding activities; and engages U.S. science interests in international organizations, such as the Organization for Economic Cooperation and Development (OECD) and Asia-Pacific Economic Cooperation (APEC).

d. OES/S/STC employs a range of STI engagement mechanisms to advance foreign policy including the U.S. Science Envoys, Embassy Science Fellows, and the Global Innovation through Science and Technology (GIST) initiative. Through the GIST initiative, OES/S/STC links U.S. investors and businesses with foreign science entrepreneurs and helps create an environment conducive to U.S.-compatible STI and business efforts. The U.S. Science Envoy and Embassy Science Fellow programs deploy premier U.S. scientists internationally to promote U.S. global leadership in research, technology, and innovation.

1 FAM 546 EXECUTIVE DIRECTOR (OES-DRL/EX)

(CT:ORG-622; 04-03-2023)

a. The Executive Director of the Bureau of Oceans and International Environmental and Scientific Affairs also serves in the same capacity for the Bureau of Democracy, Human Rights, and Labor (OES-DRL/EX), the Science Technology Adviser to the Secretary (STAS), the Office of International Religious Freedom (J/IRF) and the Office of the Special Envoy to Monitor and Combat Antisemitism (J/SEAS).

b. The Executive Director, along with his or her deputy, supports policy development and manages OES, DRL, STAS, J/IRF, and J/SEAS resources. S/He provides leadership, guidance, and advice to managers and supervisors; develops long-term program plans; prioritizes programs and resource requirements; and allocates available resources appropriately. The Executive Director reviews bureau and office efforts to achieve goals and objectives and provides policy direction and supervision in the establishment and implementation of organization and administrative management functions.

c. The Executive Director, OES-DRL/EX, provides programming, planning, management, and oversight processes for all types of funding, including Operations, Public Diplomacy, Reimbursable Agreements, Economic Support Funds, Science and Technology Agreement Funds, Freedom Support Act, and other types of funding, as well as information management, administrative services, security support, and coordination for overseas and domestic conferences held by OES, DRL, STAS, J/IRF, and J/SEAS.

d. S/He protects U.S. Government funds and equipment against fraud, waste, and abuse, and facilitates Office of Inspector General (OIG) and General Accountability Office (GAO) audits and inspections, as well as any other inquiries.

e. S/He serves, as designated, as the OES, DRL, STAS, J/IRF, and J/SEAS representative on management and other committees, working groups, etc., within the Department and other U.S. Government agencies.

1 FAM 546.1 Financial Management Division (OES-DRL/EX/FMD)

(CT:ORG-563; 11-18-2020)

The Financial Management Division (OES-DRL/EX/FMD) provides guidance and support and manages comprehensive financial programs:

(1) Formulates, presents, and executes OES, DRL, STAS, J/IRF, and J/SEAS budgets, including the coordination of resource planning, allocation, and execution;

(2) Ensures that funds are used for the purposes intended and do not exceed thresholds established by legislation or bureau plans, and maintains obligations and expenditures that are valid and ensures that necessary documentation is held in the central file;

(3) Performs inter- and intra-OES, DRL, STAS, J/IRF, and J/SEAS and Department liaison in connection with budget functions. OES-DRL/EX/FMD works with bureau personnel to develop accurate financial plans and works with other bureaus, agencies, and entities to receive and allocate funds;

(4) Ensures that appropriate obligations and liquidations occur for Operating, Public Diplomacy, Economic Support, SEED, Freedom Support Act, Reimbursable Agreement, Representation, and other funds and reviews current legislation for guidance;

(5) Provides financial planning and execution for the International Fisheries Commissions appropriation, drafts or reviews the budget for this appropriation, and develops travel authorizations for Fish Commissioners; and

(6) Provides financial data by strategic goals for the Bureau Strategic and Resource Performance Plans (BSRPs). OES-DRL/EX/FMD reviews FTE charts and any other charts necessary for the development of BSRPs and Senior Reviews.

(7) Supports alignment of programs and projects through various implementing mechanisms with the annual foreign assistance spending plan and the Bureau Strategic and Resource Plan;

(8) Designs and coordinates workshops to increase capacity in the oversight and management of Federal assistance programs;

(9) Leads in the close-out of grants, cooperative agreements, and interagency acquisition agreements in consultation with relevant offices;

(10) Convenes and coordinates oversight meetings with OES principals to assess status of Federal assistance programming and monitoring activities in the bureau; and

(11) Oversight of policies governing official travel and the use of the official travel card. The division also supports the E-2 Solutions System and travel management program.

1 FAM 546.2 Information Resource Management Division (OES-DRL/EX/IMD)

(CT:ORG-563; 11-18-2020)

The Information Resource Management Division (OES-DRL/EX/IMD):

(1) Analyzes and interprets OES, DRL, STAS, J/IRF, and J/SEAS information technology (IT) initiatives and requirements; implements optimal solutions in accordance with Federal regulatory statutes and Department policy; and assists OES, DRL, STAS, J/IRF, and J/SEAS to meet their operational and functional requirements;

(2) Manages the operation of all out-of-scope IT systems for OES, DRL, STAS, J/IRF, and J/SEAS. OES-DRL/EX/IMD develops, implements, and administers out-of-scope local and wide-area networks, servers, minicomputers, and bureau-specific software applications, databases, Share Point, and Web sites in support of bureau policy and program requirements and provides out-of-scope helpdesk user assistance, problem solving, and troubleshooting for bureau-specific and out-of-scope applications. OES-DRL/EX/IMD ensures continued and uninterrupted operational capability and adherence to all mandated policies;

(3) Plans and formulates internal policies, strategies, and budgets; provides program direction; and establishes standards regarding the organization and maintenance of OES, DRL, STAS, J/IRF, and J/SEAS out-of-scope automated information systems and database assets;

(4) Manages the OES, DRL, STAS, J/IRF, and J/SEAS information systems security program in accordance with Federal regulatory statutes and Department policies;

(5) Provides and coordinates information technology training for OES, DRL, STAS, J/IRF, and J/SEAS users in accordance with Department of State and bureau plans;

(6) Serves as the principal point-of-contact with the Bureau of Information Resource Management (IRM), other bureaus’ information resource management offices, and others to integrate OES, DRL, STAS, J/IRF, and J/SEAS information technology needs with overall IRM policy, guidance, standards, and procedures; and

(7) Provides information assurance and information system security operational support. OES-DRL/EX/IMD serves as the principle communications security (COMSEC) officers for OES, DRL, STAS, J/IRF, and J/SEAS.

1 FAM 546.3 Administrative Services Division (OES-DRL/EX/ASD)

(CT:ORG-563; 11-18-2020)

The Administrative Services Division (OES-DRL/EX/ASD) develops and implements bureau and Department-wide policies and procedures and carries out administrative and general services including:

(1) Manages the bureaus emergency preparedness program which includes updating and distributing the bureau emergency action plan (BEAP), maintaining information on the bureau's emergency relocation group and assisting in the coordination of emergency drills affecting the bureaus organization.

(2) Assisting in the planning and development of pre- and post-award procurement actions and assisting in the administrative oversight of contracts for OES, DRL, STAS, J/IRF, and J/SEAS;

(3) Oversees property management and inventory control, including management of personal property programs for OES, DRL, STAS, J/IRF, and J/SEAS;

(4) Providing general services support including equipment and furnishing needs, parking, lock and mover requests, telephones, and Department-wide campaigns such as savings bonds, and the Department-wide Combined Federal Campaign;

(5) Provides assistance to OES, DRL, STAS, J/IRF, and J/SEAS on office space-related issues, to include planning, location identification, space renovation, and coordination with external agencies; and

(6) Oversees the planning and management requirements for conferences and public diplomacy operations overseas or within the United States hosted by the bureaus offices to advance foreign policy objectives.

(7) Provides other administrative services, as appropriate.

1 FAM 546.4 Human Resources Management (OES-DRL/EX-HRM)

(CT:ORG-563; 11-18-2020)

a. Human Resources Management (OES-DRL/EX-HRM):

(1) Advises and makes recommendations to OES, DRL, STAS, J/IRF, and J/SEAS senior management concerning all aspects of the Bureaus’ human resource management policies and programs;

(2) Develops programs and implements the Bureaus’ human resource management policies and procedures.

b. The Human Resources team provides a full range of human resource management services to OES, DRL, STAS, J/IRF, and J/SEAS, e.g., recruitment and staffing, classification, Foreign Service assignments, reassignments and transfers, compensation, training and development, employee relations, performance management, and employee benefits.

1 FAM 547 THROUGH 549 UNASSIGNED