3 FAH-1 H-2360
TELEwork
(CT:POH-266; 06-15-2023)
(Office of Origin: GTM/ER/WLD)
3 FAH-1 H-2361 PROCEDURES TO REQUEST TELEwork ARRANGEMENTS
3 FAH-1 H-2361.1 Telework Request
(CT:POH-141; 02-02-2010)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
An employee interested in telework or identified as occupying an eligible telework position should prepare a request for the supervisor outlining an individual telework plan tailored to the employee's job, and the needs of the office. It should include:
(1) Duties of the position which can be performed at home;
(2) Materials and equipment which would be required to perform those duties;
(3) Equipment which will be provided by the employee;
(4) The days which the employee would prefer to telework;
(5) The location in the Washington, DC metropolitan area where the employee will telework (see 3 FAH-1 Exhibit H-2361.1, Telecenters); and
(6) Any other information that would be useful to the supervisor in making a decision.
3 FAH-1 H-2361.2 Telework Agreement
(CT:POH-206; 06-29-2018)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
If the supervisor concurs with the employee’s request, the employee must submit the appropriate telework agreement:
(1) Domestically, employees must log onto HROnline, select eTelework from the list of HR Applications and complete and submit their telework agreement (see 3 FAH-1 Exhibit H-2361.2(1), Washington, DC Metropolitan Area Telework Agreement). The agreement will be electronically routed from the supervisor to the executive director. During the approval process employees will be notified via email with regard to the status of their agreement. Once an agreement has been finalized a copy will be sent to the employees eOPF (Electronic Official Personnel Folder); or
(2) For domestic employees who will be teleworking overseas, see 3 FAH-1 Exhibit H-2361.2(2), Domestic Employee Teleworking Overseas (DETO) Core Telework Agreement. These documents must be submitted and signed by the employee’s U.S. supervisor and the post’s management officer. Each mission has the authority to designate the highest approving official required on the agreement, including the chief of mission or designee.
3 FAH-1 H-2362 through h-2369 unassigned
3 FAH-1 Exhibit H-2361.1
Telecenters
(CT:POH-141; 02-02-2010)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
|
TELECENTER NAME |
ADDRESS |
CITY |
CONTACT INFO |
|
MARYLAND |
|||
|
Bowie State University |
14000 Jericho Park Road |
Bowie |
Joyce Larrick |
|
Frederick Telework Center |
7340 Executive Way, Suite M |
Frederick |
Tonita Hickey |
|
Hagerstown Telework Center |
14 North Potomac St Suite 200 a |
Hagerstown |
Michael Pelligrino |
|
Prince Frederick Telework Center |
205 Steeple Chase Drive #305 |
Prince Frederick |
Jill Wathen (Tel) 301-934-7628 |
|
Waldorf in TeleWork Center |
128 Smallwood Village Shopping Center |
Waldorf |
Jill Wathen |
|
Laurel Lakes Telework Center |
13962 Baltimore Ave |
Laurel |
Jill Wathen |
|
TELECENTER NAME |
ADDRESS |
CITY |
CONTACT INFO |
|
VIRGINIA |
|||
|
Fairfax City Telework Center |
4031 University Drive, 1st Floor |
Fairfax |
Darryl Dobberfuhl (Tel) 703-367-3000 (Fax) 703-367-0126 |
|
Herndon Telework Center |
150 Elden Street |
Herndon |
Darryl Dobberfuhl (info same as above) |
|
Manassas Telework Center |
9500 Godwin Drive, Bldg 105 |
Manassas |
Darryl Dobberfuhl (info same as above) |
|
Fredericksburg |
4956 Southpoint Parkway |
Fredericksburg |
Keith Lesser |
|
Stafford County Telework Center |
24 Onville Road, Suite 201 |
Stafford |
Keith Lesser |
|
Woodbridge Telework Center |
13546 Minnieville Road |
Woodbridge |
Keith Lesser |
|
Net Tech Center |
2281 Valley Avenue |
Winchester |
Linda Whitmer (Tel) 540-450-2222 (Fax) 540-678-1939 |
|
WEST VIRGINIA |
|||
|
Jefferson County (Biz Tech) |
150 Burr Boulevard |
Kearneysville |
Beverly Bolger |
3 FAH-1 Exhibit H-2361.2(1)
Washington, DC Metropolitan Area Telework Agreement
(CT:POH-206; 06-29-2018)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
[To Be Used Only When Online Application Is Not Available]
The following agreement must be used by employees of the U.S. Department of State in establishing the necessary assignments, requirements, procedures, and signatures for telework. The supervisor and the employee should each keep a copy of the agreement for reference. In addition, a copy should be sent to the appropriate bureau telework coordinator.
Employee
______________________________________________is approved for
 |
|
CORE telework or SITUATIONAL telework by the Department of State, Bureau or Mission:
____________________________________________________________.
1. Voluntary Participation
Employee recognizes that the telework arrangement is not an employee benefit but an additional method the Department of State may approve to accomplish work. Employee voluntarily agrees to work at the agency-approved alternate work site indicated below and to follow all applicable policies and procedures.
2. Salary and Benefits
Agency agrees that a telework arrangement is not a basis for changing the employee's salary or benefits based on the Civil Service grade or Foreign Service rank of the position. However, salary, allowances, and travel entitlements may be adjusted based on the official worksite consistent with 5 CFR 531.605.
NOTE: All pay, leave, and travel entitlement are based on the official worksite of employee as long as he or she regularly commutes to that office at least once a week. The official worksite may change if the employee does not regularly commute into the main or reporting office, except in certain temporary situations.
Privacy Act Statement
[Solicitation of this information is authorized by President Clinton’s Memorandum of July 11, 1994 and June 21, 1996 which directed agencies to establish, encourage, support, and expand opportunities to telework consistent with their responsibilities.
The primary use of this information is by management to approve and document your telework arrangements. Additional disclosures of the information may be: To the Department of Labor when processing a claim for compensation regarding a job-connected injury or illness; to a Federal agency when conducting an investigation for security reasons; to a Federal, State, or local law enforcement agency when it becomes aware of a violation or possible violation of civil or criminal law; or to the Office of Personnel Management when information is required for evaluation of the telework program.
This information will also be used for monitoring the Federal agencies’ compliance with the President’s Memorandum. It will not be used to make any personnel decisions about individuals. Your furnishing the information is voluntary, but failure to do so may result in disapproval of this request.]
3. Duty Station and Alternate Work Site
The Department of State and employee agree that the employee's official worksite is:
_______________________________________________________.
Employee's approved alternate worksite is:
_______________________________________________________.
[street, city, and State]
4. Official Duties
Unless otherwise instructed, employee agrees to perform official duties only at the regular office or approved alternate work site.
Employee agrees not to conduct personal business during normal working hours at the alternate work site, for example, caring for dependents or making home repairs.
Management reserves the option to inspect alternate work sites during normal working hours with prior notice of at least 24 hours.
5. Work Schedule and Hours of Duty
Consistent with the bureau’s or mission's policies on a flexible or alternative work schedules, agency and employee agree upon the following telework schedule:
Day(s) working at the alternate work site:
Week 1 (first week of each pay period)
Monday: From _____ to _____
Tuesday: From _____ to _____
Wednesday: From _____ to _____
Thursday: From _____ to _____
Friday: From _____ to _____
Week 2 (second week of each pay period)
Monday: From _____ to _____
Tuesday: From _____ to _____
Wednesday: From _____ to _____
Thursday: From _____ to _____
Friday: From _____ to _____
6. Time and Attendance
Supervisor agrees to ensure the telework employee's timekeeper has a copy of the employee's work schedule. The supervisor agrees to certify biweekly the time and attendance for hours worked at the regular office and the alternate work site which are consistent with the bureau's or mission's policy.
Employee agrees to follow established office procedures for requesting and obtaining approval of leave.
7. Overtime
A supervisor may approve overtime if needed. The existing rules governing overtime in Title 5 U.S.C. and the Fair Labor Standards Act apply to telework arrangements. Because the supervisor is responsible for regulating and controlling the use of overtime, the supervisor must approve all overtime in advance and be satisfied that more than eight hours in a day were worked.
8. Equipment/Supplies
Equipment and supplies will generally not be provided to the employee. However, a bureau or post has the option to loan available equipment (e.g., computer, software, or fax) to the employee. If any available U.S. Government-owned equipment is issued to the telework employee, the employee agrees to install, service, and maintain any U.S. Government-owned equipment used.
Hardware/software requirements include: A Pentium PC or Apple equivalent, an Internet connection, the ability to browse the worldwide Web (using current versions of generally available browsers such as IE, Netscape or Mozilla). Department approved anti-virus software must be installed and kept current.
9. Security
Employees who telework will not work or have access to classified information at the alternate work site and will comply with current standards for remote operations from domestic residence, as published in 12 FAH-10 H-172, Remote Processing.
10. Liability
The employee understands that the U.S. Government will not be responsible for damages to an employee's personal or real property while the employee is working at the approved alternate work site, except to the extent the U.S. Government is responsible under applicable law.
11. Work Area
The employee agrees to complete Form DS-1963, Home Safety Checklist for Teleworkers (3 FAH-1 H-2361.2(2)), certifying conformance with safety standards at the alternate site. A signed Form DS-1963 must accompany this agreement.
12. Alternate Work Site Costs
The employee understands that the U.S. Government will not be responsible for any operating costs that are associated with the employee using his or her home as an alternate work site, for example, home maintenance, insurance, or utilities. Work-related long-distance (domestic and international) phone calls will be reimbursed by the agency in accordance with applicable law, regulations, and policies.
13. Injury Compensation
Employee understands he or she is covered under the Federal Employee's Compensation Act if injured in the course of actually performing official duties at the regular office or the alternate work site. The employee agrees to notify the supervisor immediately of any accident or injury that occurs at the alternate work site and to complete any required forms. The supervisor agrees to investigate such a report immediately.
14. Work Assignments/Performance
Employee agrees to complete all assigned work according to procedures mutually agreed upon by the employee and the supervisor and according to guidelines and standards in the employee performance plan. The employee agrees to provide regular reports if required by the supervisor to help judge performance. The employee understands that a decline in performance may be grounds for canceling the alternate work site arrangement.
15. Records Management
Employee agrees to protect U.S. Government or agency records from unauthorized disclosure or damage and will comply with requirements of the Privacy Act of 1974, 5 U.S.C. 552a. Sensitive But Unclassified (SBU) information will be handled in accordance with 12 FAM 540.
16. Standards of Conduct
Employee agrees he or she is bound by agency standards of conduct while working at the alternate work site.
Nothing in this agreement precludes the agency from taking any appropriate disciplinary or adverse action against an employee who fails to comply with the provisions of this agreement or regulations contained in 3 FAM 2360.
17. Cancellation
Supervisors and employees have the right to cancel the telework arrangement with prior notice of at least 10 work days.
Employee's Signature and Date:
________________________________________________________
Supervisor's Signature and Date:
________________________________________________________
Executive Office Signature and Date:
________________________________________________________
3 FAH-1 Exhibit H-2361.2(2)
Domestic Employee Teleworking Overseas (DETO) Core Telework Agreement
(CT:POH-266; 06-15-2023)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
Between the Department of State,
the Bureau of ___________________________________________, the Bureau of ___________________________________________, and Employee ____________________________ for Core Telework.
The supervisor and the employee should each keep a copy of the agreement for reference. In addition, a copy should be sent to the Bureau of Global Talent Management, Employment Programs Branch (TS/COR /EP), and the bureau telework coordinator of the home bureau.
1. Voluntary Participation
The employee recognizes that the telework arrangement is not an employee benefit but an additional method the agency may approve to accomplish work. The employee voluntarily agrees to work at the agency-approved alternate work site indicated below and to follow all applicable policies and procedures.
2. Salary and Benefits
The agency agrees that a telework arrangement is not a basis for changing the employee's salary or benefits based on the Civil Service grade of the position or Foreign Service rank. However, salary, allowances, and travel entitlements may be adjusted based on the official worksite consistent with 5 CFR 531.605.
The employee is not authorized to receive overseas/foreign allowances in his or her own right. The sponsoring FSO continues to be eligible for such allowances based on family size. The employee is eligible to receive danger pay (home bureau-funded) and post hardship differential (centrally funded), if applicable.
Privacy Act Statement
[Solicitation of this information is authorized by President Clinton’s Memorandum of July 11, 1994 and June 21, 1996 which directed agencies to establish, encourage, support, and expand opportunities to telework consistent with their responsibilities.
The primary use of this information is by management to approve and document your telework arrangements. Additional disclosures of the information may be: To the Department of Labor when processing a claim for compensation regarding a job connected injury or illness; to a Federal agency when conducting an investigation for security reasons; to a Federal, State, or local law enforcement agency when it becomes aware of a violation or possible violation of civil or criminal law; or to the Office of Personnel Management when information is required for evaluation of the telework program. This information will also be used for monitoring the Federal agencies’ compliance with the President’s Memorandum. It will not be used to make any personnel decisions about individuals. Your furnishing the information is voluntary, but failure to do so may result in disapproval of this request.]
3. Duty Station and Alternate Work Site
Agency and employee agree that the employee's assigned position is located at: _________________________________________________________.
Employee’s approved official duty station/alternate worksite (embassy/post/residential address) is:
____________________________________________________________.
4. Official Duties
Unless otherwise instructed, employee agrees to perform official duties only at the regular office or agency approved alternate work site.
The employee agrees not to conduct personal business during normal working hours at the alternate work site, for example, caring for dependents or making home repairs.
Management reserves the option to inspect alternate work sites during normal working hours with prior notice of at least 24 hours.
Position duties include (these can either be placed within the agreement or as a separate attachment):
5. Work Schedule and Hours of Duty
Consistent with the bureau’s policies on a flexible or alternative work schedules, agency and employee agree upon the following telework schedule:
Employee will receive U.S. holidays and is not entitled to local holidays of the location abroad. The employee is not entitled to premium pay or compensatory time when working on a local holiday. If the alternate worksite is the embassy and it is closed due to a local holiday, the employee must work from another worksite approved by the supervisor (e.g., the employee’s home) or use annual leave or previously earned compensatory time.
Day(s) working at the alternate work site:
Week 1 (first week of each pay period)
Monday: From _____ to _____
Tuesday: From _____ to _____
Wednesday: From _____ to _____
Thursday: From _____ to _____
Friday: From _____ to _____
Week 2 (second week of each pay period)
Monday: From _____ to _____
Tuesday: From _____ to _____
Wednesday: From _____ to _____
Thursday: From _____ to _____
Friday: From _____ to _____
6. Time and Attendance
The supervisor agrees to ensure the telework employee's timekeeper has a copy of the employee's work schedule. The supervisor agrees to certify biweekly the time and attendance for hours worked at the alternate work site consistent with the ____________________________ bureau's policies.
The employee agrees to follow established office procedures for requesting and obtaining approval of leave.
7. Overtime
A supervisor may approve overtime if needed. The existing rules governing overtime in Title 5 U.S.C. and the Fair Labor Standards Act apply to telework arrangements. Because the supervisor is responsible for regulating and controlling the use of overtime, the supervisor must approve all overtime in advance and must be satisfied that more than 8 hours in a day were worked.
8. Administrative Support/Travel/Equipment
__________________________ will be enrolled in the OpenNet Everywhere (ONE) program and will continue ______________________to use the FOB from IRM that has been configured for access to ______________________ unclassified e-mail and directories.
Other support: For other ICASS services and workload counts unrelated to this telework agreement, post will provide ___________________________ the same level of administrative support as provided to spouses of direct-hire American officers. This includes CLO services, APO, accreditation, and health unit access.
9. Security/Medical
Employees who telework will not work on or have access to classified information at the alternate work site and will comply with current standards for remote operations from domestic residence, as published in 12 FAH-10 H-172, Remote Processing.
______________________________ will make available the alternate work site for inspection by post regional security officer to ensure proper handling of official documents.
______________________________ will obtain a medical clearance for the overseas location of ________________________________________ from the Bureau of Medical Services. Copies of the clearance will be provided to Embassy __________________________________________ and (bureau) __________________________________________.
10. Liability
The employee understands that the U.S. Government will not be responsible for damages to an employee's personal or real property while the employee is working at the approved alternate work site, except to the extent the U.S. Government is responsible under applicable law.
11. Work Area
The employee agrees to complete Form DS-1963, Home Safety Checklist for Teleworkers certifying conformance with safety standards at the alternate site.
12. Alternate Work Site Costs
The employee understands that the U.S Government will not be responsible for any operating costs that are associated with the employee using his or her home as an alternate work site; for example, home maintenance, insurance, or utilities. Work-related long-distance (domestic and international) phone calls will be reimbursed by the agency in accordance with applicable law, regulations, and policies.
13. Injury Compensation
The employee understands that the U.S. Department of Labor’s Office of Workers’ Compensation Programs (OWCP) provides coverage for all Federal civilian employees for on-the-job injury, illness, and death. The employee agrees to notify the supervisor immediately of any accident or injury that occurs at the alternate work site and to complete any required forms. The supervisor agrees to investigate such a report immediately.
14. Work Assignments/Performance
The employee agrees to complete all assigned work according to procedures mutually agreed upon by the employee and the supervisor and according to guidelines and standards in the employee performance plan. The employee agrees to provide regular reports if required by the supervisor to help judge performance. The employee understands that a decline in performance may be grounds for canceling the alternate work site arrangement.
15. Records Management
The employee agrees to protect U.S. Government records from unauthorized disclosure or damage and will comply with requirements of the Privacy Act of 1974, 5 U.S.C. 552a. Sensitive But Unclassified (SBU) information will be handled in accordance with 12 FAM 540.
16. Standards of Conduct
The employee agrees to be bound by agency standards of conduct while working at the alternate work site.
Nothing in this agreement precludes the agency from taking any appropriate disciplinary or adverse action against an employee who fails to comply with the provisions of this agreement or regulations contained in 3 FAM 2360.
17. Chief of Mission Authority
As a U.S. Government executive branch employee while teleworking abroad, the employee is subject to chief-of-mission (COM) authority, although the employee will not be included in post’s staffing pattern or considered part of post’s regular staffing compliment. The COM has absolute authority over who is assigned to, or resident at, post and must be notified and agree to the DETO’s employment arrangements prior to the DETO’s arrival at post.
Normally the DETO shall not report on or play any role in policy or administrative issues pertaining to the country or region in which the host bureau or teleworking post is located, but if it is the case that the DETO position does play a role in policy or administrative issues pertaining to the host bureau or teleworking post of country or region, then that will have to be addressed under National Security Decision Directive (NSDD-38) procedures.
18. Cancellation
This telework arrangement terminates automatically upon completion of the employee spouse’s tour of duty in _________________________________. In addition, the employee or home office may cancel or adjust the telework arrangement based on the needs of the office at any time with prior notification of at least two pay periods.
This telework arrangement will be reviewed by the employee’s supervisor on a semi-annual basis to ensure that it meets the needs of the office and the employee.
Employee's Signature and Date: __________________________________.
Supervisor's Signature and Date: _________________________________.
Home Bureau Executive Office Approval and Date: ____________________
_________________________________________, Executive Director
Host Bureau Executive Office Approval and Date: _____________________
_________________________________________, Executive Director
Post Management Officer Approval and Date:
_____________________________________________________________
Post Chief of Mission Approval and Date:
_____________________________________________________________
Director of Career Development and Assignments (GTM/CDA) and Date – Foreign Service Employees Only:
_____________________________________________________________