3 FAM 1300
PERSONNEL RESPONSIBILITIES
3 FAM 1310
RESPONSIBILITIES FOR PERSONNEL ADMINISTRATION
(CT:PER-1192; 06-12-2024)
(Office of Origin: GTM/PC)
3 FAM 1311 THE SECRETARY OF STATE
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Secretary of State (the Secretary), under the direction of the President, is responsible for:
(1) The overall management of the Department and its personnel;
(2) The administration and direction of the Foreign Service; and
(3) The coordination of the activities of the Foreign Service with the needs of the Department and other agencies.
b. Function statement and authorities are found in 1 FAM 010 and this subchapter.
3 FAM 1312 THE UNDER SECRETARY FOR MANAGEMENT
(CT:PER-986; 05-11-2020)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Under Secretary for Management:
(1) Assists and acts for the Secretary in providing effective and coordinated administration of the Departmental and Foreign Service personnel programs through guidance to the Director General of the Foreign Service and Director of Global Talent (DGTM); and
(2) Determines the organizational structure of the Department at the office level and above.
b. By Delegation of Authority No. 148, dated August 4, 1981, as amended, the Secretary delegated all functions under the Foreign Service Act (except for enumerated reserved functions), to the Under Secretary for Management. The Secretary also delegated similar authority for Civil Service personnel.
c. Function statement and authorities are found in 1 FAM 040.
3 FAM 1313 THE DIRECTOR GENERAL OF THE FOREIGN SERVICE AND DIRECTOR OF GLOBAL TALENT (DGTM)
(CT:PER-986; 05-11-2020)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Director General of the Foreign Service and Director of Global Talent (Director General):
(1) Assists the Secretary of State and the Under Secretary for Management by:
(a) Directing the formulation and implementation of personnel policies and programs; and
(b) Issuing regulations governing the personnel administration of the Department and the Foreign Service;
(2) Manages the Bureau of Global Talent Management through three deputy assistant secretaries for Global Talent Management; and
(3) Makes decisions on recommendations of the Foreign Service Grievance Board that reflect settlement agreements between a grievant and the Bureau of Global Talent Management.
b. Function statement and authorities are found in 1 FAM 230.
3 FAM 1314 CHIEF OF MISSION
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
a. A chief of mission to a foreign country must:
(1) Have full responsibility for the direction, coordination, and supervision of all U.S. Government employees in that country (except for employees under the command of a U.S. area military commander);
(2) Keep fully and currently informed on all activities and operations of the U.S. Government within that country; and
(3) Ensure that all U.S. Government employees in that country (except for employees under the command of a U.S. area military commander) comply fully with all applicable directives of the chief of mission.
b. Function statement and authorities are found in 1 FAM 013 and 2 FAM 110.
3 FAM 1315 INSPECTOR GENERAL
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Inspector General has the authority to select, appoint, and employ such employees as may be necessary for carrying out the functions of the Office of Inspector General (OIG). (See Inspector General Act of 1978, as amended, Section 6(a).)
b. At the request of the Inspector General, employees of the Department and members of the Foreign Service may be assigned as employees of the Inspector General (Foreign Service Act of 1980, as amended, 22 U.S.C. 3929(e)). The individuals so assigned, and those appointed by the Inspector General under other authorities, are responsible solely to the Inspector General.
c. The OIG functional statement and authorities are found in 1 FAM 050.
3 FAM 1316 THE FOREIGN SERVICE INSTITUTE
(CT:PER-820; 06-03-2016)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Director of the Foreign Service Institute is responsible, under the general supervision of the Under Secretary for Management, for:
(1) Promoting career development within the Department and the Foreign Service; and
(2) Providing necessary training and instruction to members of the Foreign Service and to employees of the Department and other agencies.
b. Function statement and authorities are found in 1 FAM 044.4-1.
3 FAM 1317 THE BUREAUS AND POSTS
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
The heads and executive directors of bureaus and offices of the Department and administrative and personnel officers at posts abroad have a continuing responsibility to carry out the objectives and policies governing the personnel programs of the Department. These officers are delegated varying degrees of responsibility for personnel administration covered in the subsequent chapters of volume 3 of the Foreign Affairs Manual.
3 FAM 1318 THE BOARD OF THE FOREIGN SERVICE
3 FAM 1318.1 General
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
a. In compliance with section 210 of the Foreign Service Act of 1980, the President established the Board of the Foreign Service (Board) by section 9a, Executive Order No. 12363 of May 21, 1982.
b. The Board advises the Secretary on matters relating to the Service, including:
(1) Furtherance of maximum compatibility in the administration of the Foreign Service Personnel system among agencies authorized by law to use that system; and
(2) Compatibility between the Foreign Service and other personnel systems in the U.S. Government.
c. The Board provides a forum where personnel management and operational considerations are represented with the purpose of ensuring that the Foreign Service as a whole, across agency lines, is fully equipped to meet its responsibilities.
3 FAM 1319 THE BOARD OF EXAMINERS OF THE FOREIGN SERVICE
3 FAM 1319.1 Legal Authority
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
The legal authorities are:
(1) Section 211 of the Foreign Service Act of 1980;
(2) Section 6 of Executive Order No. 12293 of February 23, 1981; and
(3) By Delegation of Authority No. 148, dated August 4, 1981, as amended, the Secretary of State delegated to the Under Secretary for Management the functions vested in the Secretary by Section 6 of Executive Order 12293.
3 FAM 1319.2 Responsibilities
(CT:PER-1192; 06-12-2024)
(State Only)
(Applies to Foreign Service Personnel)
The Board of Examiners:
(1) Develops and supervises the administration of examinations prescribed by section 301(b) of the Act to be given to candidates for appointment in the Foreign Service; and
(2) Periodically reviews the examinations to determine:
(a) Whether any such examination has an adverse impact on the hiring, promotion, or other employment of individuals, by virtue of their race, color, religion, gender or sexual orientation, national origin, age, handicapping condition, marital status, or political affiliation;
(b) Methods of minimizing any such adverse impact;
(c) Alternatives to any examinations that have such adverse impact; and
(d) Whether such examinations are valid in relation to job performance.
3 FAM 1319.3 Under Secretary for Management
(CT:PER-1192; 06-12-2024)
(State Only)
(Applies to Foreign Service Personnel)
The Under Secretary for Management (M):
(1) Appoints the Department of State members of the Board;
(2) Appoints the public members of the Board; and
(3) Designates from among the members of the Board a chairperson who is a member of the Foreign Service.
3 FAM 1319.4 Other Foreign Affairs Agencies
(CT:PER-1192; 06-12-2024)
(State Only)
(Applies to Foreign Service Personnel)
The heads of other agencies utilizing the Foreign Service personnel system and heads of agencies having responsibility for testing appoint the other Government members of the Board of the Foreign Service.
3 FAM 1319.5 Director General
(CT:PER-1192; 06-12-2024)
(State Only)
(Applies to Foreign Service Personnel)
On September 17, 1981, the Under Secretary for Management designated the Director General of the Foreign Service as the Chairperson of the Board of Examiners.