3 FAM 4830

ANNUAL AWARDS

(CT:PER-918;   08-29-2018)
(Office of Origin:  HR/PE)

3 FAM 4831  INTERAGENCY AWARDS

3 FAM 4831.1  Award for Excellence in Labor Diplomacy

3 FAM 4831.1-1  Description

(CT:PER-914;   08-09-2018)
(State and Department of Labor)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes excellence in promoting U.S. foreign policy interests in the labor field.

b. The recipient receives a certificate signed by the Secretaries of State and Labor and a cash award of $10,000.

c.  The runner-up receives a certificate signed by the Secretaries of State and Labor and a cash award of $2,500.

3 FAM 4831.1-2  Eligibility

(CT:PER-745;   09-19-2014)
(State and Department of Labor)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the Departments of State and Labor serving in labor positions, including labor-reporting positions, are eligible for this award.

3 FAM 4831.1-3  Criteria

(CT:PER-829;   08-12-2016)
(State and Department of Labor)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The employee’s initiative in advancing the labor dimensions of U.S. foreign policy, including mission program plans for the promotion of democracy and human rights, and the linkage between trade and internationally recognized labor standards; the building of trade union support for economic reform; and the employee’s ingenuity in applying available resources, such as those of the U.S. Agency for International Development (USAID) and non-governmental organizations, to further these objectives;

(2)  The employee’s ability to identify the relationship between significant U.S. interests and objectives and events, developments, and trends in the labor area as well as the ability to anticipate such developments and trends; the ability to synthesize information from a variety of sources into coherent reporting; and the ability to analyze and interpret developments and trends, reach conclusions, and recommend action;

(3)  The extent to which the employee has developed accessible and representative contacts within the primary institutions relating to the labor function, including the labor movement (its leadership and rank and file), grassroots organizations and other democracy-building groups, government offices dealing with labor issues, relevant management organizations, academicians, and the media;

(4)  The extent to which the employee makes appropriate use of information from the U.S. Government, other governments, representatives from AFL-CIO, international labor bodies, and other sources;

(5)  The employee’s responsiveness to specific Department reporting priorities, such as in-depth analysis and reporting on developments in worker rights and on the labor dimensions of economic and political reform;

(6)  The employee’s skill in reporting on, analyzing, and generating support for U.S. labor policy objectives in the International Labor Organization (ILO), international agencies and conferences, Department of Labor (DOL) technical cooperation programs and DOL to ministry activities, international/national public and private sector activities and programs for the eradication of child labor, and the implementation of other core labor standards; and

(7)  The employee’s ability to report on and analyze labor markets; labor’s impact on countries’ stability, trade competitiveness, and implications for the U.S. labor market; industrial relations and social dialogue; social safety net programs; structural adjustment; training and workforce development programs; occupational safety and health programs, including the mining sector; and programs designed to promote the welfare of women, minorities, the disabled, and other special populations.

3 FAM 4831.1-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State and Department of Labor)
(Applies to Foreign Service and Civil Service employees)

a. A supervisor must nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. Nominations must be signed by the nominator, supervisor (aka the approver who may also be the nominator), and the higher-level endorser before submission to the Bureau of Human Resources, Office of Performance Evaluation (HR/PE).  Nominations written by a supervisor, principal officer, consul general or USAID director must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.  An Assistant Secretary or equivalent must endorse nominations submitted by DOL.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.  Nominations must cite three supporting written examples illustrative of the nominee's reporting and/or policy initiatives or recommendations during the previous 16 months.  Nominations must be unclassified and include the reference numbers and dates of each cited example.

d. The Special Representative for International Labor Affairs from the Bureau of Democracy, Human Rights, and Labor or designee (at the deputy assistant secretary level or equivalent) and the DOL Deputy Under Secretary for International Labor or designee (at the deputy assistant secretary level or equivalent) will co-chair the selection committee.  The remaining members of the selection committee are usually officers with prior labor reporting experience.

3 FAM 4831.2  Ryan C. Crocker Award for Outstanding Leadership in Expeditionary Diplomacy

3 FAM 4831.2-1  Description

(CT:PER-918;   08-29-2018)
(State, USAID, Commerce, Agriculture, and U.S. Armed Forces)
(Applies to Foreign Service and Civil Service employees and members of the military serving under Chief-of-Mission authority overseas)

a. The Ryan C. Crocker Award for Outstanding Leadership in Expeditionary Diplomacy was established in 2007 by Secretary of State Hillary Rodham Clinton to honor Career Ambassador Ryan C. Crocker, former ambassador to Lebanon, Kuwait, Pakistan, and Iraq, and first chargé at the reopened U.S. Embassy in Afghanistan.  This award recognizes employees who excel in the most challenging leadership position overseas.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

c.  If the recipient is a member of the military, the recipient may only receive the certificate.  The runner-up will not receive the cash award.

3 FAM 4831.2-2  Eligibility

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and members of the military)

All direct-hire Foreign Service and Civil Service employees of the Department, USAID, U.S. Foreign Commercial Service, U.S. Foreign Agricultural Service, and members of the military, regardless of pay plan or rank, serving in leadership positions under chief-of-mission authority overseas are eligible for this award.

3 FAM 4831.2-3  Criteria

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and members of the military)

Selection is based on:

(1)  Leadership at a mission in wartime or in an extreme hardship environment;

(2)  Performance that advances the nation’s foremost foreign policy objectives; and

(3)  Enhancement of the safety and well-being of mission employees.

3 FAM 4831.2-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and members of the military)

a. Any employee possessing knowledge of a nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection committee will be co-chaired by the Deputy Secretaries or their representatives and will consist of three other members designated by the Director General of the Foreign Service and Director of Human Resources (Director General).

3 FAM 4831.3  Cordell Hull Award for Economic Achievement by Senior Officers

3 FAM 4831.3-1  Description

(CT:PER-745;   09-19-2014)
(State and USAID)
(Applies to Foreign Service and Civil Service employees)

a. The former U.S. Ambassador to Singapore, Steven J. Green, established this award to recognize outstanding contributions in advancing U.S. interests in the international economic field.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4831.3-2  Eligibility

(CT:PER-829;   08-12-2016)
(State and USAID)
(Applies to Foreign and Civil Service employees)

All senior level (SFS/SES) Foreign Service and Civil Service employees of the Department and USAID are eligible for this award.

3 FAM 4831.3-3  Criteria

(CT:PER-745;   09-19-2014)
(State and USAID)
(Applies to Foreign and Civil Service employees)

Selection is based on:

(1)  The quality of the nominee’s overall contribution in advancing U.S. international economic relations and objectives;

(2)  Documented leadership, advocacy, analytical, reporting/negotiating skills, or a combination thereof; and

(3)  Creative thinking in influencing economic policy formulation.

3 FAM 4831.3-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State and USAID)
(Applies to Foreign and Civil Service employees)

a. Any employee possessing knowledge of the nominee's work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Assistant Secretary for Economic and Business Affairs chairs the selection committee, which includes a senior official working in the field of international economics from two U.S. agencies with responsibilities in international economic affairs, as well as appropriate senior officials from the Department.  Senior representatives of nongovernment organizations and the business community may also be included on the committee.

3 FAM 4831.4  Swanee Hunt Award For Advancing Women’s Role in Policy Formulation

3 FAM 4831.4-1  Description

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and all Locally Employed Staff)

a. The Swanee Hunt Award was established by the former U.S. Ambassador to Austria, Swanee Hunt, to recognize outstanding achievement in improving the status of women globally by advancing their influence in policy formulation and promoting women as participants in the political and economic process or as policy shapers.

b. There will be two recipients of this award:

(1)  A Foreign Service or Civil Service employee; and

(2)  A locally employed staff member at a U.S. embassy or consulate.

Each recipient will receive a cash award of $5,000 and a certificate signed by the Secretary of State.

3 FAM 4831.4-2  Eligibility

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and Locally Employed Staff)

Any Foreign Service or Civil Service employee of the Department, USAID, U.S. Foreign Commercial Service, or U.S. Foreign Agricultural Service, as well as locally employed staff at U.S. embassies and consulates, may be nominated for this award by anyone possessing knowledge of the nominee’s work or achievement(s).

3 FAM 4831.4-3  Criteria

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and all Locally Employed Staff)

The selection criteria below relate to the promotion of women as peace builders; advancing women’s leadership in the public arena; strengthening the advocacy power of women at the grassroots level; mobilizing activists around policy initiatives of concern to women; expanding women’s political participation; and increasing the economic opportunities of women around the world:

(1)  Outstanding work in the field at the local or governmental level to advance the status of women;

(2)  Excellence in reporting on the status of women and their role in the public policy process;

(3)  Originality and perseverance in promoting women’s influence in policy formulation in their host country; and

(4)  Effectively improving the influence of women and girls in international affairs.

3 FAM 4831.4-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees and all Locally Employed Staff)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director General will appoint a selection committee chaired by the Senior Coordinator for the Office of Global Women’s Issues or designee (at the deputy assistant secretary level or equivalent) and a representative from USAID, Department of Agriculture, Department of Commerce, and one nongovernmental organization involved in international women’s issues.

3 FAM 4831.5  Frank E. Loy Award for Environmental Diplomacy

3 FAM 4831.5-1  Description

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. The Frank E. Loy Award for Environmental Diplomacy recognizes outstanding achievement in international environmental affairs, including advancement of U.S. interests, analysis, and policy development; integration into overall U.S. diplomatic efforts; and interaction with the key public and private sectors.  This award seeks to recognize those employees who expand U.S. diplomatic engagement through exceptional self-initiative as well as collaborative efforts to advance U.S. environmental interests.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $5,000.

3 FAM 4831.5-2  Eligibility

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the State Department, USAID, Department of Commerce, and Department of Agriculture regardless of pay plan or rank are eligible for this award.

3 FAM 4831.5-3  Criteria

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Advancement of U.S. interests related to the environment through international negotiations or other diplomatic activity;

(2)  Analysis and policy development for international environmental affairs;

(3)  Integration of environmental affairs into overall U.S. diplomatic efforts; and

(4)  Interaction with Congress, businesses, and environmental organizations.

3 FAM 4831.5-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection committee is chaired by the Under Secretary for Economic Growth, Energy, and the Environment.  Members of the selection committee include former Under Secretary for Civilian Security, Democracy, and Human Rights, Frank E. Loy, a representative from a nongovernmental organization that the bureaus of Oceans and International Environmental and Scientific Affairs, Democracy, Human Rights, and Labor (OES-DRL) each appoint, and two members from the Department designated by the Director General.

3 FAM 4831.6  Luther I. Replogle Award for Management Improvement

3 FAM 4831.6-1  Description

(CT:PER-829;   08-12-2016)
(State and USAID)
(Applies to Foreign Service and Civil Service employees)

a. A grant from the late Luther I. Replogle, former U.S. Ambassador to Iceland, established this award.  This award recognizes outstanding contributions to management improvement.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4831.6-2  Eligibility

(CT:PER-745;   09-19-2014)
(State and USAID)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the Department and USAID regardless of pay plan or rank are eligible for this award.

3 FAM 4831.6-3  Criteria

(CT:PER-745;   09-19-2014)
(State and USAID)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Managerial direction that significantly increases the effectiveness of the employee's agency in fulfilling its foreign affairs responsibilities.  Management of the conduct of foreign affairs must be given the broadest possible interpretation, to include management of foreign policy; coordination of foreign affairs programs and policies; management of personnel and financial resources; and the conduct of statutory foreign affairs functions; and

(2)  Evidence of the degree of ingenuity, innovation, dedication, or skill demonstrated.

3 FAM 4831.6-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State and USAID)
(Applies to Foreign Service and Civil Service employees)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. A special committee will select a recipient for this award.  The Director General will designate a chairperson and an additional member from the Department.  HR/PE will designate a member from USAID.

3 FAM 4831.7  Mary A. Ryan Award for Outstanding Public Service

3 FAM 4831.7-1  Description

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes achievement and extraordinary leadership in the provision of services to U.S. citizens domestically, as well as abroad.

b. This award consists of a certificate signed by the Secretary of State and a cash award of $10,000.  The human resources’ offices of USAID, Department of Commerce, and Department of Agriculture must submit nominations to HR/PE.

3 FAM 4831.7-2  Eligibility

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the Department, USAID, Department of Commerce, and Department of Agriculture regardless of pay plan or rank are eligible for this award.

3 FAM 4831.7-3  Criteria

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and civil Service employees)

a. Selection is based on nominees demonstrating the following leadership abilities when providing services to U.S. citizens while assigned domestically or abroad.

b. Nominees must:

(1)  Promote public service ideals, principles, and professionalism;

(2)  Inspire the performance of others and be dedicated to the development of colleagues and subordinates;

(3)  Set a standard of excellence and motivate others to improve or meet it;

(4)  Maintain standards of honesty and integrity and demonstrate intellectual and moral courage;

(5)  Anticipate, recognize and meet customers’ needs;

(6)  Take responsibility for personal performance;

(7)  Initiate changes and innovation and/or adapt with flexibility to change; and

(8)  Maintain optimism and persistence in the pursuit of goals despite obstacles and setbacks.

3 FAM 4831.7-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Principal Deputy Assistant Secretary for Consular Affairs will chair the selection committee.  The Director General will designate three other committee members including a representative from USAID.

3 FAM 4831.8  Herbert Salzman Award for Excellence in International Economic Performance

3 FAM 4831.8-1  Description

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. The Herbert Salzman Award for Excellence in International Economic Performance was established by the late Herbert Salzman, former U.S. Ambassador to the U.S. Mission to the Organization for Economic Cooperation and Development.  It recognizes outstanding contributions in advancing U.S. international relations and objectives in the economic field.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4831.8-2  Eligibility

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

Members of the Foreign Service in classes FS-06 through FS-01 who are serving abroad in the field of international economic policy, as well as Civil Service employees at the GS-9 through GS-15 (and GM equivalent) of the Department, USAID, Department of Commerce, and Department of Agriculture serving abroad in the field of international economic policy, are eligible for this award.

3 FAM 4831.8-3  Criteria

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The quality of the nominee's overall contribution in advancing U.S. international economic relations and objectives;

(2)  Documented economic analytical, reporting, or negotiating skills or a combination thereof; and

(3)  Conceptual thinking influencing economic policy formulation.

3 FAM 4831.8-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, and Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Assistant Secretary for Economic and Business Affairs will chair the selection committee, which will include a senior official working in the field of international economics from two U.S. agencies with responsibilities in international economic affairs.  Non-U.S. government organizations may also be included on the committee from among entities working in the field of international economics.

3 FAM 4831.9  Rockwell Anthony Schnabel Award for Advancing U.S.-EU Relations

3 FAM 4831.9-1  Description

(CT:PER-829;   08-12-2016)
(State, USAID, Commerce, Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. The Rockwell Anthony Schnabel Award for Advancing U.S.-EU Relations is made possible by former Ambassador Rockwell Anthony Schnabel.  This award recognizes outstanding efforts in advancing U.S. policy objectives through cooperation with the EU.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $5,000.

3 FAM 4831.9-2  Eligibility

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, Agriculture)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the Department, USAID, Department of Commerce, and Department of Agriculture regardless of pay plan or rank are eligible for this award.

3 FAM 4831.9-3  Criteria

(CT:PER-745;   09-19-2014)
(State, USAID, Commerce, Agriculture)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The quality of the nominee’s overall contributions in advancing U.S. policy objectives through cooperation with the EU;

(2)  Conceptual thinking influencing economic or political policy formulation; and

(3)  The nominee’s ability to foster good U.S.-EU relations with contacts working within institutions of the EU, within EU member states or within EU candidate states.

3 FAM 4831.9-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State, USAID, Commerce, Agriculture)
(Applies to Foreign Service and Civil Service employees)

a. A supervisor must nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection committee must consist of the Assistant Secretary for European and Eurasian Affairs or designee, as chairperson; two members designated by the Director General; and at least one member from each of the other eligible agencies.

3 FAM 4832  Awards Available to Foreign Service, Civil Service, and Locally Employed Staff of the Department

3 FAM 4832.1  James A. Baker Award for Outstanding Deputy Chief of Mission

3 FAM 4832.1-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. In honor of former Secretary of State, James A. Baker III, this award was established to recognize outstanding contributions made by a deputy chief of mission who demonstrates the proficiency, creativity, and overall capacity to serve effectively as deputy chief of mission and, if the ambassador is absent, as chargé d'affaires.

b. The first recipient receives a certificate signed by the Secretary of State and a cash award of $5,000.

c.  The runner up is nominated for the American University School of Public Affairs Roger W. Jones Award for Executive Leadership (Jones Award).  Annually, the Jones Award recognizes two federal career executives who have demonstrated superior leadership in achieving their agency’s mission while developing other managers.

3 FAM 4832.1-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All career Foreign Service and Civil Service employees of the Department serving as deputy chief of mission abroad are eligible for this award.

3 FAM 4832.1-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Demonstrated overall capacity to serve effectively as deputy chief of mission and in the absence of the ambassador as chargé d'affaires;

(2)  Mastery of substance across the Department's key functions: political, economic or commercial, administrative, consular, and public affairs;

(3)  Effectiveness as a coordinator of independent agencies and posts in a team effort;

(4)  Ability to motivate subordinates to superior performance, particularly via career development programs, effective performance evaluations, and EEO sensitivity; and

(5)  Development of relationships with the local U.S. community including schools, business community, and social organizations.

3 FAM 4832.1-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. Nominations must be submitted by the chief of mission or the relevant bureau Assistant Secretary.  If either a chief of mission or bureau Assistant Secretary initiates the nomination, then he or she must obtain the concurrence of the other.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

b. Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

c.  The selection committee is chaired by the Deputy Secretaries or their designees.  Four other members of the selection committee are designated by the Director General.

3 FAM 4832.2  Robert C. Bannerman Diplomatic Security Employee of the Year Award

3 FAM 4832.2-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Robert C. Bannerman Diplomatic Security Employee of the Year Award recognizes outstanding contributions in the following categories: civil servants, couriers, security engineering officers, security officers, site security managers, and security technical specialists.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.2-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All employees of the Foreign Service and Civil Service (excluding Senior Foreign Service and Senior Executive Service) serving domestically in the Bureau of Diplomatic Security, in a security position elsewhere in the Department, or in a security or security-support position abroad are eligible for this award.

3 FAM 4832.2-3  Criteria

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on sustained superior achievement, but may be based on accomplishments in the previous rating period alone.  Nominees must have contributed significantly to the goals of the Department's security program, either domestically or abroad.  Nominations must be in one of these five categories:  Security Officer; Diplomatic Courier; Security Engineering Officer; Security Technical Specialist; and Civil Servant.  Nominations in these categories must be based on one of the three criteria listed below:

(1)  Improvements in the efficiency and effectiveness of the office;

(2)  Initiative and leadership in planning, organizing, or directing a major program; and

(3)  Sustained exemplary performance (taking into account unusually difficult, demanding, or dangerous circumstances).

3 FAM 4832.2-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.  There must be at least three bureau-wide nominations in each of the five categories (listed in the criteria section above) in order for a nominee to be selected from a category.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Assistant Secretary for Diplomatic Security will chair the selection committee, comprised of the Principal Deputy Assistant Secretary and Director of the Diplomatic Security Service; the Executive Director for Diplomatic Security; and to be rotated annually, either the Deputy Assistant Secretary (DAS) of Countermeasures, the DAS for Domestic Operations, the DAS for High-Threat Programs, the DAS for International Programs, the Senior Coordinator for Security Infrastructure; the DAS for Threat Investigations and Analysis, or the DAS for Training.

3 FAM 4832.3  Chief Financial Officer’s Award for Distinction in Public Finance

3 FAM 4832.3-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes significant contributions and accomplishments in financial management, budgeting, financial systems development and internal controls in substantially different environments and conditions.  Two awards will be given:

(1)  Distinction in Public Finance Domestic; and

(2)  Distinction in Public Finance Overseas.

b. The recipients of the Chief Financial Officer Award each receive a certificate signed by the Secretary of State, an acrylic award presented by the Chief Financial Officer, and a cash award of $5,000.

3 FAM 4832.3-2  Eligibility

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service members in classes FS-06 through FS-01 and all Civil Service employees in grades GS-8 through GS-15 of the Department serving in a financial management position who over a prolonged period have made significant contributions in achieving the objectives and goals of the U.S. mission, Department of State offices, or the U.S. Government as a whole are eligible for this award.

3 FAM 4832.3-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

The selection panel evaluates nominees on the following factors that must be specifically and individually addressed in the nominations:

(1)  Operational effectiveness:  Achieved strategic or performance goals and objectives in an exemplary fashion.  Developed specific, cost-effective actions linked to the mission of the DOS and its operations that resulted in significant resource management economies and efficiencies.  Budgeted and planned effectively to make maximum use of scarce resources.  Demonstrated superior knowledge and application of financial regulations, procedures, statues, or information technologies;

(2)  Innovation and creativity:  Contributed to management or process improvements that facilitated better business outcomes and significantly reduced costs, or that improved the accuracy and integrity of management information and strengthened decision support;

(3)  Integrity and character:  Adhered to and maintained high ethical standards and integrity regarding financial management policies, procedures, and principles.  Demonstrated these characteristics for colleagues and encouraged subordinates to do the same; and

(4)  Internal controls:  Improved internal controls in his/her organization to provide better accountability over assets, ensured reliable financial reporting, improved compliance with laws and regulations, and/or reduced vulnerability to waste, fraud, and mismanagement.

3 FAM 4832.3-4  Nominating and Approval Procedures

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. Nominations must be endorsed by the chief of mission for nominees assigned abroad or by a bureau Assistant Secretary or equivalent for nominees assigned domestically.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection committee will be chaired by the Chief Financial Officer (CFO) or designee and comprise of the Deputy Assistant Secretary for Global Financial Services, the Deputy CFO, a regional bureau Executive Director (rotating), and one member each from the Bureau of Administration, the Office of the Director General of the Foreign Service and Director of Human Resources (Director General), and two senior Financial Management Officers designated by the CFO.

3 FAM 4832.4  Warren Christopher Award for Outstanding Achievement in Global Affairs

3 FAM 4832.4-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes sustained excellence and initiative in the substantive policy areas of oceans, the environment, and science; democracy, human rights, and labor; population, refugees, and migration; and international narcotics and crime.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.4-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All employees of the Foreign Service and Civil Service (except Senior Foreign Service and Senior Executive Service) serving in a position focused primarily on one or more of the criteria listed in 3 FAM 4832.4-4 are eligible for this award.

3 FAM 4832.4-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Mastery of underlying substance and outstanding overall policy analysis, formulation, and development in one or more of the following areas: conflict prevention and resolution, protection of human rights, provision of humanitarian aid, combating human and drug trafficking, improving law enforcement and the rule of law, countering violent extremism and punishing crimes against humanity in furtherance of civilian security;

(2)  Leadership, creativity, and individual initiative in integrating issues of civilian security with overall U.S. foreign policy objectives and the U.S. national interest; and

(3)  Exceptional ability to work effectively on civilian security issues with colleagues in other embassies, bureaus and agencies, foreign government officials, and representatives from non-government organizations and the private sector.

3 FAM 4832.4-4  Nominating and Approval Procedures

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for the award.  Nominations for group awards will not be accepted.

b. Nominations must be endorsed by the chief of mission for nominees assigned abroad or by a bureau Assistant Secretary or equivalent for nominees assigned domestically.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection committee will be chaired by the Under Secretary of State for Civilian Security, Democracy, and Human Rights or designee.  The committee will also be comprised of four senior Department officials or respected private citizens, designated by the Director General, who are familiar with civilian security.

3 FAM 4832.5  Charles E. Cobb, Jr. Award for Initiative and Success in Trade Development

3 FAM 4832.5-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service employees)

a. Former Ambassador to Iceland and former Under Secretary of Commerce, Charles E. Cobb, Jr. established this award.  The Charles E. Cobb, Jr. Award for Initiative and Success in Trade Development recognizes outstanding contributions toward innovative and successful trade development and export promotion for the United States by a career ambassador serving abroad.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.5-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service employees)

All career Foreign Service employees of the Department serving as chiefs of mission abroad are eligible for this award.

3 FAM 4832.5-3  Criteria

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service employees)

Selection is based on:

(1)  Initiative and proactive contributions toward advancing U.S. commercial and international trade interests;

(2)  Leadership in working with U.S. government businesses, foreign customers and policymakers, and other U.S. government agencies;

(3)  Energy and imagination in assisting U.S. manufacturers, retailers, distributors, banks, investment firms, venture capital organizations, travel agents, airlines, and other exporters of U.S. goods and services;

(4)  Initiative and creativity in convincing foreign government policymakers and other decision-makers to modify policies or restrictions relating to safety standards, health standards, import restrictions, or other rules and procedures that limit the host country's receptivity to imports of U.S. products and services;

(5)  Active cooperation with the Department of Commerce, U.S. Trade Representative's Office, Export-Import Bank of the United States (EX-IM Bank), Overseas Private Investment  Corporation(OPIC), Department of Agriculture, USAID, Small Business Administration, and other departments and U.S. government agencies to advance U.S. commercial interests;

(6)  Initiative and creativity in organizing trade missions, trade shows, and other exhibits that assist U.S. businesses and representatives of U.S. firms in expanding U.S. exports of goods and services; and

(7)  Success in increasing the host country's importation of U.S. goods and services on both an aggregate and per capita basis.

3 FAM 4832.5-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service Employees)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.  The Bureau of Economic and Business Affairs will provide a brief description of the commercial environment in the country in which each nominee operated to the selection committee.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Deputy Secretary of State for Management and Resources chairs the selection committee.  The Director General and Under Secretary for Economic Growth, Energy, and the Environment will designate the remaining members of the committee, to include Ambassador Charles Cobb or designee, and four other members, normally chosen for their trade expertise.  These members may include administration trade officials, a member of Congress, and/or business leaders.

3 FAM 4832.6  Sue M. Cobb Award for Exemplary Diplomatic Service

3 FAM 4832.6-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to all Senate confirmed non-career ambassadors)

a. This annual award was established by former Ambassador to Jamaica Sue M. Cobb.  It is to be conferred on a Senate-confirmed, noncareer ambassador who has used private sector leadership and management skills to make a significant impact on bilateral or multilateral relations in a manner that best reflects the Foreign Service tradition of uncommon commitment to advancing U.S. foreign policy through proactive diplomacy.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000 to be shared equally by the winning nominee’s post and the Foreign Service Institute (FSI).  The cash award of $5,000 to post is used as program funds as directed by the chief of mission.  The cash award of $5,000 awarded to FSI is used by the Leadership and Management School to support administration of ambassadorial seminars, including potential leadership lectures by award recipients or other appropriate recognition for exemplary diplomatic service.  It may also be used to help underwrite other FSI-sponsored leadership initiatives.

3 FAM 4832.6-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to all Senate confirmed non-career ambassadors)

All Senate-confirmed noncareer ambassadors of the Department serving abroad (or who has served abroad during the preceding year) are eligible for this award.

3 FAM 4832.6-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to all Senate confirmed non-career ambassadors)

a. Selection is based on exercise of leadership and management skills representative of the best of our nation’s superb Foreign Service diplomats, which enables the nominee to effectively combine private sector experience and public service in a manner that brings innovative approaches to planning and problem solving, producing results favorable to U.S. interests.

b. Evidence of such dynamic diplomacy may include, but is not limited to, the following:

(1)  Strategically and creatively advancing U.S. foreign policy goals;

(2)  Articulating and demonstrably furthering democracy and democratic principles and institutions;

(3)  Solidifying the vision of a united country team in creating long-term strategic plans aligning resource allocation with policy goals;

(4)  Promoting U.S. exports and capitalizing on U.S. business opportunities in the host country;

(5)  Demonstrating exceptional security awareness through practice of appropriate procedures;

(6)  Providing motivational outreach and attaining success in spurring sustainable economic development;

(7)  Consistently recognizing fiduciary responsibilities and implementing efficient cost-conscious operation of all mission components;

(8)  Proactively managing professional development opportunities for career Foreign Service officers and host country employees; and

(9)  Taking a leadership role in improving morale and the quality of life at post.

3 FAM 4832.6-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to all Senate confirmed non-career ambassadors)

a. Any employee possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at post must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Under Secretary for Management chairs the selection committee.  The Dean of the FSI Leadership and Management School or designee serves as Executive Secretary of the Committee.  Its members include Ambassador Sue M. Cobb, the Deputy Secretaries of State or designees, the Under Secretary for Political Affairs or designee, the Director General, and the Director of the Foreign Service Institute.  Often, an additional former noncareer ambassador also serves as a member of the committee.

e. FSI will ensure the nomination is received and acknowledged, host selection committee meetings, and provide to the selection committee a brief description of the environment in the country or multi-lateral context in which the nominee has operated.

3 FAM 4832.7  Director General's Award for Impact and Originality in Reporting

3 FAM 4832.7-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Director General's Award for Impact and Originality in Reporting recognizes the high standards that characterize reporting for the Department.

b. The recipient of the award receives a certificate signed by the Secretary of State, a cash award of $10,000, and an engraved desk set.  In addition, the recipient's name is placed on a plaque in the Department.

3 FAM 4832.7-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees of the Department regardless of pay plan or rank are eligible for this award.

3 FAM 4832.7-3  Criteria

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on the quality of reporting, analysis, timeliness, presentation, relevance, perceptiveness, and discriminating use of multiple sources.  In making its determination, the selection committee will consider the following questions, not all of which need be covered in every nomination:

(1)  IMPACT:  Did the reporting, analysis, or recommendation lead to a new understanding in Washington of an important foreign policy issue in the host country?  Did it form the basis for a policy initiative that achieved key US goals?  Did it recommend a solution for a particularly complex problem?  Was it well-suited to end-user needs in Washington?

(2)  ORIGINALITY:  Did the reporting, analysis, or recommendation look at an important problem in a new way?  Did it predict important future trends early and reach Washington in time to influence policy decisions?

(3)  SOURCE:  Was the reporting based on multiple contacts with cross-checking of sources, thus ensuring a strong factual stance for an analysis in which the policy-maker could express confidence?  Did it provide insight into the attitudes, motivations, and intentions of all relevant host country leaders?

(4)  PRESENTATION:  Was the information presented in a succinct, logical, and clear style so that the message was readily understood?

3 FAM 4832.7-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees familiar with the nominee's work, including supervisors, task forces, and country desks may nominate them for this award.  Nominations should attach three representative examples of reporting (either classified or unclassified).  Nominators should bear in mind that the regulations specifically state that only three examples of the nominee's work may be submitted to the selection committee.  If more than the requisite number is submitted, the committee will be given the first three cited samples, and reference to other samples will be deleted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver - who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.  Classified material included as part of the package needs to be hand delivered to the award coordinator in HR/PE and appropriately marked.

d. The Director General appoints a selection committee to select a recipient for the award.

3 FAM 4832.8  James Clement Dunn Award for Excellence

3 FAM 4832.8-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award, established in 1980, by an endowment from the Vincent Astor Foundation is named, at the request of the donor, in memory of Ambassador James Clement Dunn.  The James Clement Dunn Award for Excellence recognizes leadership, intellectual skills, managerial ability, and personal qualities that most fully exemplify the standards of excellence desired of employees at the mid-career level.

b. The recipient of this award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.8-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Foreign Service officers at the FS-01 level and Civil Service employees at the GS/GM-15 level are eligible for this award.

3 FAM 4832.8-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on accomplishments, capabilities, and characteristics that best exemplify the highest traditions of the Department.  These include:

(1)  Leadership characterized by foresight, decisiveness, persistence, and persuasiveness;

(2)  Creative contributions to U.S. policy objectives or efficient and effective management;

(3)  The ability to place policy or management proposals in the broad context of U.S. national interests and to take full account of foreign sensitivities and settings;

(4)  Demonstrated competence across functional lines, such as excellence in managerial and supervisory skills as well as policy analysis, formulation, and direction; and

(5)  Integrity, intellectual and moral courage, commitment, discipline, and patriotism.

3 FAM 4832.8-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. Any employee may nominate a nominee for this award.  Nominations for group awards will not be accepted.  All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.

b. Nominations submitted by a supervisor, consul general or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Under Secretary for Political Affairs or designee (at least at the deputy assistant secretary level or equivalent) will chair the selection committee.  The Director General and the Under Secretary for Civilian Security, Democracy, and Human Rights are also members.

3 FAM 4832.9  Equal Employment Opportunity Award

3 FAM 4832.9-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This annual award recognizes the outstanding accomplishments by a Foreign Service or Civil Service direct-hire employee in furthering the goals of the Department's Equal Employment Opportunity (EEO) program through exceptionally effective leadership, skill, imagination, and innovation in extending and promoting equal employment opportunity for all employees.  The two categories for the EEO Award are:

(1)  Senior Leadership Award

(2)  Outstanding Leadership Award

b. The award recipient in each category receives a certificate signed by the Secretary of State.  The recipient of the Outstanding Leadership Award also receives a cash award of $10,000.  Senior Foreign Service (SFS) and Senior Executive Service (SES) employees are not eligible to receive the Outstanding Leadership Award.  The recipient of the Senior Leadership Award does not receive a cash award.

3 FAM 4832.9-2  Eligibility

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All direct-hire employees, except for those employees assigned to full-time positions whose primary duties are the promotion of equal employment opportunities, all SFS and SES employees of the Department are eligible to be nominated for the Senior Leadership Award.  Except for those employees assigned to full-time positions whose primary duties are the promotion of equal employment opportunities, all employees GS-15/FS-01 and below are eligible to be nominated for the Outstanding Leadership Award.

3 FAM 4832.9-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

The EEO Award recognizes outstanding contributions by a Civil Service or Foreign Service employee toward improving equal employment opportunities for all employees within the Department.  The EEO award also honors significant actions to promote diversity, or actions taken to ensure a workplace free of discrimination or harassment.

3 FAM 4832.9-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more Department employees may nominate a candidate for either award category.  Nominations should include a detailed description of the candidate's contribution to the principles of Equal Employment Opportunity for all including, as appropriate, statements concerning the number of employees benefitting from the contribution; any larger, positive effects of the contribution on general administrative or personnel management; as well as the innovative nature of the contribution.

b. All nominations must be signed by the employee(s) who proposes the candidate for the award.  Nominations from a candidate's supervisor, post's consul general, or post's principal officer must also be signed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be signed by the Department's regional bureau Assistant Secretary.  Nominations from a Department Assistant Secretary or equivalent rank require no additional endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director of the Office of Civil Rights will chair a selection committee and designate its members, who will review the nominations and select a winner for each award category.  Nominations must be received by the date established by ALDAC and/or Department Notice or other means of inviting nominations for the awards in order to be considered.  The selection committee must receive a minimum of five timely nominations in each category.  There is no automatic carryover of nominations to the next year.  Nominators can resubmit the nominations the next year, as long as the nominated employee's accomplishments have continued into the current year.

3 FAM 4832.10  Foreign Service National Financial Management Award

 3 FAM 4832.10-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Locally Employed Staff)

a. This award recognizes the high standards of performance and the outstanding contributions in financial management that Locally Employed Staff make to the Department.

b. The first recipient of the Foreign Service National (FSN) Financial Management Award receives an acrylic award presented by the Chief Financial Officer (CFO) and a cash award of $3,000.  The runner-up receives a certificate signed by the CFO and a cash award of $1,000.

3 FAM 4832.10-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Locally Employed Staff)

State Department locally employed (LE) staff, which include ordinarily resident (OR) employees, including OR U.S. citizen employees, employed on a direct-hire appointment or a personal services agreement (PSA) and serving in financial management positions. However, only those posts that have amended their post awards program to include employees hired on a PSA and to include the FSN Financial Management Award may nominate employees hired on a PSA.

3 FAM 4832.10-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Locally Employed Staff)

The selection panel for evaluating the nominees will consider the following factors that must be specifically and individually addressed in the nomination:

(1)  Sustained exemplary performance:  Demonstrated sustained outstanding performance in financial management and a broad impact on mission operations.  Budgeted and planned effectively to make maximum use of scarce resources.  Demonstrated superior knowledge and application of financial regulations, procedures, statutes, or information technologies.  Demonstrated the highest ethical standards and integrity regarding financial management policies, procedures, and principles;

(2)  Improved the internal control environment:  Contributed to improvements in internal controls to reduce vulnerability to waste, fraud, and mismanagement and/or to significantly improve the integrity and accuracy of the mission’s input to the Department’s financial statements; and

(3)  Improved financial management operations:  Contributed to management or process improvements that facilitated better business outcomes and significantly reduced costs or improved the accuracy and integrity of management information and strengthened decision support.  Enhanced mission relationships with banks and/or other host country institutions facilitating improved mission financial management.

3 FAM 4832.10-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Locally Employed Staff)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Chief Financial Officer (CFO) or designee chairs the selection committee comprised of the Assistant Secretary for the Bureau of Comptroller and Global Financial Services, the Deputy CFO, two regional bureau budget officers (rotating), and one designee from the Office of the Director General of the Foreign Service and Director of Human Resources (Director General).

3 FAM 4832.11  Foreign Service National of the Year Award

3 FAM 4832.11-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Locally Employed Staff)

a. This award recognizes the high standards of performance and the value to the U.S. Government of the special contributions made by locally employed staff at missions abroad.

b. There are six recipients of this award, one from each regional bureau.  From among the six, one recipient will be selected as the overall Department recipient of the Foreign Service National of the Year Award.  This recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.  Each of the five runner-ups receives a certificate signed by the Secretary and a cash award of $2,500.

3 FAM 4832.11-2  Eligibility

(CT:PER-918;   08-29-2018)
(State Only)
(Applies to Locally Employed Staff)

All locally employed staff employed under a direct-hire appointment or under a personal services contract (PSC) or personal services agreement (PSA are eligible.

3 FAM 4832.11-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Locally Employed Staff)

Selection is based on:

(1)  Significant contributions, which support an understanding of U.S. foreign policy interests abroad;

(2)  Outstanding examples of liaison with host country officials and others that facilitated the work of U.S. officers or the goals of the mission;

(3)  Exceptional initiative in the defense of U.S. property or of fellow employees or U.S. citizens;

(4)  Performance of assigned duties in a manner that was clearly instrumental in the achievement of major mission goals and objectives, and without which success would have been uncertain or seriously delayed;

(5)  Special effectiveness in bridging national differences in a way that enhanced the introduction of U.S. staff members into professional, cultural, or personal relationships with host country nationals and contributed to effective representation and personal morale; and

(6)  Personal or professional courage in difficult, demanding, or hardship situations.

3 FAM 4832.11-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Locally Employed Staff)

a. Candidates may be nominated at posts abroad by one or more employees, including PSC and PSA hires.  The Joint Country Awards Committee will select one nominee, with final approval by the chief of mission, to represent all Department locally employed staff in that country.  Constituent posts must submit their nominations to the embassy for consideration by the Joint Country Awards Committee.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submissions.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Deputy Assistant Secretary for Human Resources will chair the selection committee, which will be comprised of the Director in the Office of Overseas Employment and the executive director or designee of each regional bureau.

3 FAM 4832.12  Robert C. Frasure Memorial Award

3 FAM 4832.12-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award honors an employee who best exemplifies the late Ambassador Robert C. Frasure's commitment to peace and the alleviation of human suffering caused by war or civil injustice.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.12-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Services employees of the Department regardless of pay plan or rank are eligible for this award.

3 FAM 4832.12-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Contributions to the development of a strategy or strategies which:

(a)  Prevent the outbreak of conflict or spread of hostilities in a tense political environment;

(b)  Bring about a cease-fire between and/or separation of parties in conflict; and

(c)  Result in the conflicting parties agreeing to settle their differences through negotiation or arbitration;

(2)  Mastery of operational diplomacy once hostilities have been preempted, slowed, or terminated, to include contributing to the arrangement and/or participation in the negotiation; and keeping channels of communication open between the parties, possibly to include serving as an intermediary; and

(3)  Pursuit of policies and objectives related to conflict prevention and resolution, such as reconstruction efforts; protection of minorities and human rights; the engagement of other international actors, including international organizations, in a peace process; establishing observer missions, coordinating responses to threats to peace, and assisting through training and education of past or potential combatants in election, public administration, and peaceful resolution of disputes.

3 FAM 4832.12-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director General will designate a selection committee of three senior Department officials and/or respected private citizens.

3 FAM 4832.13  Leamon R. Hunt Award for Management Excellence

3 FAM 4832.13-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Leamon R. Hunt Award for Management Excellence recognizes outstanding contributions to management operations.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.13-2  Eligibility

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service employees at classes FS-06 through FS-01 and Civil Service employees of grades GS-7 through GS-15 serving in a management position abroad are eligible for this award.

3 FAM 4832.13-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The nominee's contribution in improving efficiency and effectiveness of the mission;

(2)  Evidence of the nominee's leadership capabilities in planning, organizing, and/or directing a major program;

(3)  The degree to which objectives have been achieved; and

(4)  Evidence of the nominee’s outstanding leadership capabilities in developing the potential of employees (direct hire and locally employed staff) at post and in building effective teams to support the mission’s activities.

3 FAM 4832.13-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at post abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Assistant Secretary for Administration will chair the selection committee and invite the Director General to serve on it.  The other committee members will be senior Department officials familiar with the Department's management work.

3 FAM 4832.14  Linguist of the Year Award

3 FAM 4832.14-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes unusually successful acquisition and maintenance of a high level of proficiency in one or more foreign languages and use of the language ability to achieve Department objectives.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.14-2  Eligibility

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees who have been tested by the Foreign Service Institute and who have a valid score on record at the S-3+/R-3+ level or higher in an established current incentive language are eligible.

3 FAM 4832.14-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Success in attaining and maintaining high proficiency in one or more foreign languages;

(2)  Superior achievement of U.S. public diplomacy objectives, where high foreign language proficiency is critical to success;

(3)  Use of high language proficiency in developing program contacts who might otherwise be inaccessible;

(4)  Achievement of a high level of language proficiency in incentive languages;

(5)  Personal efforts to attain language proficiency beyond that achieved in full-time study; and

(6)  Sustained high performance in two or more assignments based on a high level of language proficiency.

3 FAM 4832.14-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or accomplishment(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Selection Committee will be chaired by the Dean of the School of Language Studies (FSI/SLS) and will consist of two FSI/SLS members and one member from FSI's Leadership and Management School (FSI/LMS).

3 FAM 4832.15  Thomas Morrison Information Management Award

3 FAM 4832.15-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Thomas Morrison Information Management Award recognizes outstanding and unique contributions in the information management field.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.15-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All employees of the Foreign Service and Civil Service (except Senior Foreign Service and Senior Executive Service) regardless of pay plan or rank in the information management field serving domestically or abroad are eligible for this award.

3 FAM 4832.15-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Sustained exemplary performance of responsibilities (unusually difficult, demanding, or dangerous circumstances should be taken into consideration);

(2)  The nominee's contribution relative to his or her use of new technology to improve the efficiency and effectiveness of information resource management; and

(3)  Initiative and leadership contributing to improved management of information management programs, including safety and security.

3 FAM 4832.15-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Chief Information Officer for Information Resource Management (IRM) will chair the selection committee, which will include deputy chief information officers and an executive director of a regional bureau.

3 FAM 4832.16  Edward R. Murrow Award for Excellence in Public Diplomacy

3 FAM 4832.16-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes significant contributions in the field of public diplomacy and the special qualities that reflect the integrity, courage, sensitivity, vision, and dedication to excellence that Edward R. Murrow exemplified so well.

b. The recipient of this award receives a plaque presented during the commencement exercises at the Fletcher School, Tufts University.  In addition, he or she receives a cash award of $10,000 and a certificate signed by the Secretary, which is presented at the annual awards ceremony held at the Department.

3 FAM 4832.16-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees regardless of pay plan or rank are eligible for this award.

3 FAM 4832.16-3  Criteria

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Integrity of character and adherence to firm standards of truth and principle;

(2)  Sustained outstanding performance and good judgment under challenging conditions; and

(3)  Specific and identifiable contributions to advancing U.S. foreign policy through public diplomacy.

3 FAM 4832.16-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Under Secretary for Public Diplomacy and Public Affairs or designee will chair the selection committee, which will be comprised of at least four additional members who are in senior public diplomacy positions at the Department of State.

3 FAM 4832.17  Arnold L. Raphel Memorial Award

3 FAM 4832.17-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes an employee in international affairs who embodies the special human qualities exemplified by the late Ambassador Arnold L. Raphel in promoting the mentoring and development of subordinates, especially junior officers.

b. The recipient receives a certificate signed by the Secretary of State, a cash award of $10,000, and his or her name on a plaque in the Department.

3 FAM 4832.17-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees regardless of pay plan and rank are eligible for this award.

3 FAM 4832.17-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The extent to which the nominee has used his or her special ability and sensitivity to recognize and develop the skills and potential of subordinates; and

(2)  Success in counseling, encouraging, and motivating peers and subordinates.

3 FAM 4832.17-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. Any employee may nominate a nominee for this award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director General appoints a selection committee to select a recipient for this award.

3 FAM 4832.18  L. Nicholas Ruwe Eligible Family Member of the Year Award

3 FAM 4832.18-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to eligible family member employees)

a. This award recognizes the high standards in performance and value to the U.S. government from the special contributions made by eligible family members (EFMs) serving under a family member appointment, temporary appointment, or personal services agreement (PSA) in Department positions at missions abroad.

b. The recipient receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.18-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to eligible family member employees)

All EFMs serving under a family member appointment, temporary appointment or PSA in Department of State positions at missions abroad are eligible for this award.  EFM, for the purposes of this award, is defined per 14 FAM 511.3.

3 FAM 4832.18-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to eligible family member employees)

Selection is based on:

(1)  Demonstrated commitment to government service by performing above and beyond assigned duties;

(2)  Significant contributions which support day-to-day operations of an overseas mission;

(3)  Innovative approach(es) that significantly streamlined and improved overall mission operations;

(4)  Performance of assigned duties in a manner that was clearly instrumental in the achievement of mission goals and objectives, and without which success would have been uncertain or significantly delayed; or,

(5)  Displaying courage in fulfillment of work goals, demanding, or hardship situations.

3 FAM 4832.18-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to eligible family member employees)

a. One or more employees may nominate a nominee at posts abroad.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at post abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director General appoints a selection committee to select a recipient for this award.

3 FAM 4832.19  Sean Smith Innovation in the Use of Technology Award

3 FAM 4832.19-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes the suggestion, planning, development, or implementation of an innovative use of technology (both program and administrative) that has substantially contributed to the efficiency and effectiveness of the Department.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.19-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees, except those with specific job responsibilities for the management, development, implementation, or support of computer technology, are eligible for this award.

3 FAM 4832.19-3  Criteria

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  Direct involvement in suggesting, planning, developing or implementing a broadly applicable technological innovation that substantially contributes to the efficiency and effectiveness of the Department.  The innovation can be in the use of existing Department technology, or the innovative use of new technologies; and

(2)  The quality of the nominee’s innovation.  For example:

(a)  The innovation must have made a process or practice easier and have resulted in an overall increase in efficiency, rather than shifting work from one element to another; and

(b)  Innovations in the use of hardware, software or a combination thereof, which are especially user-friendly and useful to a broad range of employees.

3 FAM 4832.19-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission or equivalent from participating agencies.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary or equivalent from participating agencies need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The selection Committee will be chaired by IRM's Chief Information Officer and will consist of three IRM members and one non-IRM member.

3 FAM 4832.20  Secretary’s Award for Excellence in International Security Affairs

3 FAM 4832.20-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. This award recognizes individual excellence in the development, negotiation, and/or implementation of national policy and solutions to address country-specific, regional, and/or global nonproliferation, counter-proliferation, political-military, arms control, verification, and/or noncompliance challenges facing the United States.

b. The first recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

c.  The runner-up receives a certificate signed by the Secretary of State and a cash award of $2,000.

3 FAM 4832.20-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Foreign Service officers and Civil Service employees from FS-03/GS-13 through the senior ranks working in embassies, consulates, and missions abroad or domestically in the State Department or working on foreign policy advisors (POLAD) or other assignments are eligible for this award

3 FAM 4832.20-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The quality of the nominee’s contributions to the development, negotiation, and/or implementation of strategies and programs to advance the United States’ nonproliferation, counter-proliferation, political-military, arms control, verification, and/or compliance agenda.  The impact of the nominee’s efforts will be a primary consideration in this regard;

(2)  Demonstrated leadership, initiative, and creativity in creating sustainable and effective approaches to meet specific Department priorities in one or more of the areas specified above;

(3)  Demonstrated excellence in developing accessible and representative contacts (e.g., within relevant governments, military organizations, multilateral institutions, NGOs, academia, elites, and/or the media) and successfully engaging them to advance the U.S. agenda in one or more of the areas specified above;

(4)  Demonstrated excellence in reporting on and/or analyzing foreign attitudes as they affect U.S. policy in one or more of the areas specified above, and using this information and analysis to advance U.S. priorities; and

(5)  Demonstrated success in working effectively with colleagues in other bureaus and agencies, foreign government officials, representatives from international organizations, and individuals from non-governmental organizations and the private sector to achieve U.S. transformational diplomacy objectives in one or more of the areas specified above.

3 FAM 4832.20-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations submitted by a supervisor, chief of mission, or bureau director must be endorsed by the appropriate Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.  Nominations for group awards will not be accepted.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Under Secretary of State for Arms Control and International Security (T) or designee chairs the selection committee.  The committee will include a senior official from each of the three T bureaus and an outside expert selected by the Under Secretary.

3 FAM 4832.21  Barbara M. Watson Award for Consular Excellence

3 FAM 4832.21-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Barbara M. Watson Award for Consular Excellence recognizes outstanding contributions to consular operations.

b. The recipient of the award receives a certificate signed by the Secretary of State and a cash award of $10,000.

3 FAM 4832.21-2  Eligibility

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Foreign Service and Civil Service employees at classes FS-06 through FS-01 and GS-9 through GS-15 (and GM equivalent) serving in the consular field abroad are eligible for this award.

3 FAM 4832.21-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on:

(1)  The significance of the nominee's contribution in improving the efficiency and effectiveness of consular responsibilities and the quality of service to the public; and

(2)  Evidence of the nominee's leadership capabilities in planning, organizing, and/or directing a major program.

3 FAM 4832.21-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of the nominee’s work or achievement(s) may nominate a nominee for this award.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. The Director General appoints a selection committee selected by the Assistant Secretary for Consular Affairs, and also designates one additional member.  The committee is chaired by the Consular Affairs Deputy Assistant Secretary and includes representatives from CA and other bureaus.

3 FAM 4832.22  Foreign Service Office Management Specialist of the Year Award

3 FAM 4832.22-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service employees)

The Foreign Service Office Management Specialist of the Year Award recognizes the high standards of performance that characterize the service of office management specialists in the Foreign Service. The recipient receives a certificate signed by the Secretary of State, his or her name on a plaque in the Department, and a cash award of $10,000.

3 FAM 4832.22-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service)

All Foreign Service office management specialists regardless of pay plan or rank are eligible for this award.

3 FAM 4832.22-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service employees)

Selection is based on the degree of professional skills attained, dedication to duty (especially if under conditions of hazardous and/or arduous service), contribution to foreign affairs objectives of the bureau or mission where serving, and, where appropriate, the acquisition and use of local languages.

3 FAM 4832.22-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service employees)

a. One or more employees possessing knowledge of the nominee's work or achievement(s) may nominate a nominee for the award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. Recipients for this award are selected by the members of the selection committee designated by the Director General.

3 FAM 4832.23  Mary L. Dubose Civil Service Secretary of the Year Award

3 FAM 4832.23-1  Description

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Civil Service employees)

The Civil Service Secretary of the Year Award recognizes the high standards of performance that characterize the service of secretaries in the Civil Service.  The recipient receives a certificate signed by the Secretary of State, his or her name on a plaque in the Department, and a cash award of $10,000.

3 FAM 4832.23-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Civil Service)

All Civil Service secretaries and Civil Service employees, including staff assistants, who serve in a support capacity regardless of pay plan or rank are eligible for this award.

3 FAM 4832.23-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Civil Service employees)

Selection is based on the degree of professional skills attained, dedication to duty (especially if under conditions of hazardous and/or arduous service), contribution to foreign affairs objectives of the bureau or mission where serving, and, where appropriate, the acquisition and use of local languages.

3 FAM 4832.23-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Civil Service employees)

a. One or more employees possessing knowledge of the nominee's work or achievement(s) may nominate a nominee for the award.  Nominations for group awards will not be accepted.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission.  Nominations submitted by a supervisor, consul general, or principal officer at posts abroad must be endorsed by the chief of mission.  Nominations written by the chief of mission must be endorsed by the Assistant Secretary.  Nominations written by the Assistant Secretary need no endorsement.

c.  Nominations should be submitted using the one-page nomination submission form available on the HR/PE website.

d. Recipients for this award are selected by the members of the selection committee designated by the Director General.

3 FAM 4832.24  Secretary’s Customer Service Award

3 FAM 4832.24-1  Description

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. The Secretary’s Customer Service Award was established by the White House to recognize outstanding service to American (nongovernment employees) citizens.  The award can be given to an employee who has demonstrated superb customer service or to a group that has demonstrated initiative.  Up to 50 awards, either individual or group, can be granted each year by the State Department.  The State Department will nominate one individual award winner and one team award winner for the President’s Customer Service Award.

b. Each recipient receives a certificate signed by the Secretary of State.

3 FAM 4832.24-2  Eligibility

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

All Civil Service, Foreign Service and locally employed staff employees of the Department of State, regardless of pay plan or rank, are eligible for this award.

3 FAM 4832.24-3  Criteria

(CT:PER-829;   08-12-2016)
(State Only)
(Applies to Foreign Service and Civil Service employees)

Selection is based on the degree of assistance to American citizens or companies, dedication to duty (especially if under conditions of hazardous and/or arduous service), innovation in service to American citizens both in the United States and abroad, and the breadth of impact.

3 FAM 4832.24-4  Nominating and Approval Procedures

(CT:PER-914;   08-09-2018)
(State Only)
(Applies to Foreign Service and Civil Service employees)

a. One or more employees possessing knowledge of an individual’s or group’s work or achievement(s) may submit a nomination for the award.  Customers and employees from other agencies can also submit nominations.

b. All nominations must be signed by the nominator, the supervisor (aka the approver who may also be the nominator), and the higher-level endorser prior to submission:

(1)  For nominations submitted by a supervisor, consul general, or principal officer at posts abroad the higher-level endorser is the chief of mission.  Nominations written by the chief of mission or higher need no endorsement; and

(2)  For nominations submitted domestically the higher-level endorser is a deputy assistant secretary (or equivalent) or higher.  Nominations written by a deputy assistant secretary (or equivalent) or higher need no endorsement.

c.  Nominations must use Form DS-0066, which may not include additional pages and can be submitted throughout the year.  Form DS-0066 from should be sent to HR/PE for handling.

d. Recipients for this award are selected by the members of the selection committee designated by the Director General.

3 FAM 4833  THROUGH 4839 UNASSIGNED