3 FAM 9120
Personal Services contractors AWARDS PROGRAM
(CT:PER-1006; 07-08-2020)
(Office of Origin: GTM/PC)
3 FAM 9121 AUTHORITY
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
Several statutory authorities provide the Department of State contracting authority to hire personal services contractors (PSCs):
(1) For the Department, Section 2(c) of the State Department Basic Authorities Act of 1956, as amended (22 U.S.C. 2669);
(2) For the Bureau of Population, Refugees, and Migration, Section 5(a) (6) of the Migration and Refugee Assistance Act of 1962, as amended (22 U.S.C. 2605);
(3) For the Bureau of International Narcotics and Law Enforcement Affairs, Section 636(a)(3) of the Foreign Assistance Act of 1961, as amended (22 U.S.C. 2396);
(4) For the Foreign Service Institute, Section 704(a) (4) of the Foreign Service Act of 1980, as amended (22 U.S.C. 4024);
(5) For the Office of Foreign Missions, Section 208(d) of Title II - Authorities Relating to the Regulation of Foreign Missions, of the State Department Basic Authorities Act of 1956, as amended (22 U.S.C. 4308);
(6) For the Bureau of Overseas Buildings Operations, Section 5 of the Foreign Service Buildings Act, 1926, as amended (22 U.S.C. 296);
(7) For the U.S. Mission to the United Nations, Section 7 of the United Nations Participation Act of 1945, as amended (22 U.S.C. 287e);
(8) For the Bureau of International Organization Affairs, the separate State Department appropriations acts; and
(9) For the Bureau of Diplomatic Security, section 206 of Public Law 99-399 (22 U.S.C. 4824), as amended by the Emergency Supplemental Appropriations Act of 1998.
3 FAM 9122 POLICY
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
The Department recognizes that PSCs are valuable members of the workforce who regularly make contributions to the effectiveness of the mission and U.S. diplomacy. The PSC Awards Program recognizes and rewards PSCs individually or as a group for: performance; innovations; efforts that contribute to efficiency, economy, or other improvements in government operations; or special acts or services related to their official duties performed under the contract. Such recognition may be made in the form of performance recognition and/or cash award and awards of leave. The PSC Awards Program is managed by each individual Department of State bureau or entity with contracting authority to hire PSCs.
3 FAM 9123 SCOPE AND ELIGIBILITY
3 FAM 9123.1 Applicability
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
These regulations apply to contract U.S. citizen PSC personnel of the Department of State.
3 FAM 9123.2 Eligibility
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
a. Each personal services contract initiated or renewed after the date this program becomes effective shall include an article entitling the PSC to receive awards pursuant to the policies provided herein. Awards may be based only on performance by the PSC during a period in which the contract has provided for such awards eligibility.
b. Factors impacting eligibility include:
(1) Security – Each bureau executive office will consult with bureau security staff to determine whether or not PSCs have affirmative adjudicated security violations (12 FAM 550). Any nominee who has received a security violation or three security infractions during the preceding 12 months will automatically be ineligible to receive an award. Those temporarily ineligible for an award will regain eligibility after 12 months from the date of the most recent violation or infraction; and
(2) Disciplinary action – A nominee may not be eligible to receive an award for 1 year from the date of a disciplinary action.
3 FAM 9123.3 Responsibilities
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
The Department of State’s PSC Awards Program is administered under policies established by the Under Secretary for Management. The program is planned, programmed, and publicized by bureau executive directors.
3 FAM 9123.4 Heads of Areas
(CT:PER-834; 02-16-2017)
(Uniform State)
(Applies to American Personal Services Contractors)
a. Each Assistant Secretary of State and the heads of offices in the following list are responsible for administering an area PSC awards program, if applicable. The head of the area shall designate an area awards officer, normally the executive director. The area PSC awards officer will appoint members to serve on the area PSC awards committee. Each committee member shall serve no more than a 2-year term per area PSC awards committee.
b. The following organizational units are authorized to establish an area PSC awards committee and administer an area PSC awards program:
(1) All regional and functional bureaus;
(2) Executive Secretariat;
(3) Office of the Chief of Protocol;
(4) Office of the Legal Adviser; and
(5) Office of Inspector General.
3 FAM 9124 THROUGH 3 FAM 9129 UNASSIGNED