4 FAH-1 H-320
MEMORANDUM ACCOUNTS
(CT:FMH-190; 08-04-2021)
(Office of Origin: CGFS/FPRA/FP)
4 FAH-1 H-321 GENERAL ADVANCE ACCOUNTS
(CT:FMH-161; 10-19-2017)
The following memorandum accounts are used for advances made domestically. Overseas advance memorandum accounts (codes 7XXX, 8XXX, and 9XXX) were discontinued as of October 1, 2006.
|
Code |
Allottee/Allowance Holder |
Purpose |
|
7091 |
CGFS |
Advance payments for services under WCF |
|
7092 |
CGFS |
Advances to domestic cashiers |
|
7097 |
CGFS |
Advance of pay |
|
7098 |
CGFS |
Emergency medical payroll advances |
|
7196 |
CGFS |
Allows payroll system to interface with accounting system, CGFS Charleston. |
|
7316 |
CGFS |
Allows payroll system to interface with accounting system, CGFS Bangkok. |
|
9059 |
CGFS |
Travel advances for International Assignment Travel, Transfer Allowances, and stateside-authorized TDY travel of stateside-assigned travelers. |
4 FAH-1 H-322 ACCOUNTING/REPORTING-BUDGET CLEARING ACCOUNT (SUSPENSE)
(CT:FMH-161; 10-19-2017)
a. The memorandum accounting/reporting codes below are used to identify the nature of deposits credited to the Budget Clearing Account (Suspense) and other accounts. These codes are entered on accounting documents in the same sequence as allotment codes.
b. The 99xx reporting codes are being phased out. Each bureau will use the applicable bureau code and a domestic allotment code to identify the bureau the proceeds or collections belong to, along with the appropriate fund account and revenue source code combinations.
|
Symbol(s) |
Reporting Code |
Title/Purpose |
|
19X0113.H |
9901 |
Proceeds of sales, passenger vehicles sold abroad (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19X0113.H |
9902 |
Proceeds of sales, nonpassenger vehicles (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19F3845 |
9904 |
Proceeds of sales, all other personal property (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19F3875 |
9905 |
Miscellaneous deposits not readily identified with the appropriation or fund to be credited (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19-11X1022.2 |
9905 |
Miscellaneous deposit – INL (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19F3875.68 |
9905 |
Limited payability, U.S. Treasury (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19X4519.1 |
9906 |
ICASS revenue collections abroad |
|
19F3845 |
9907 |
Proceeds of sales, FSI training materials (See 22 U.S.C. 2725) (Discontinued as of 06/30/2017) (Use FSI bureau and domestic allotment code along with the appropriate fund account X0113.1R) |
|
19F38751 |
9908 |
Deposit of collections or refunds received for unused tickets not readily identified with the appropriation or fund to be credited (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19F38751 |
9909 |
Deposit of Unreconciled Remittances (Discontinued as of 06/30/2017) (Use bureau and domestic allotment code.) |
|
19F3875.68 |
9910 |
Limited payability, U.S. Treasury (Discontinued as of 06/30/2017) |
|
19F38801 |
9910 |
Unavailable check cancellations and overpayments (Required when the actual allotment code is not readily identified) (USDOs must add their unique point limitation, identified in 4 FAH-1 H-252, to the symbol) |
NOTE:
1 Appropriations not valid without point limitations.
c. These codes are applicable to Department of State activities only. Deposits of serviced agencies, such as AID, Peace Corps, Defense, etc., are processed in accordance with the regulations of the respective agencies.
4 FAH-1 H-323 ACCOUNTING/REPORTING-TRUST FUNDS
(CT:FMH-124; 05-13-2013)
The memorandum accounting/reporting codes below are used to identify the types of receipts credited to the Unconditional Gift Fund and Conditional Gift Fund and are for machine processing of this data by the Department of State. These codes are entered on the accounting documents in the same sequence as allotment/operating allowance codes and are applicable to Department of State activities only.
|
Symbol |
Reporting Code |
Title/Purpose |
|
|
19X8821.1 |
9917 |
Contributions received at post |
|
|
19X8821.1 |
9920 |
Donations to Unconditional Gift Fund |
|
|
19X8821.6 |
9920 |
Donations to Unconditional Gift Fund—Public Diplomacy |
|
|
19X8822.1 |
9921 |
Donations to Conditional Gift Fund |
|
|
19X8822.6 |
9921 |
Donations to Conditional Gift Fund—Public Diplomacy |
|
4 FAH-1 H-324 SPECIAL REPORTING CODES
(CT:FMH-190; 08-04-2021)
|
Reporting Code |
Title/Purpose |
|
9924 |
Advances for CA |
|
9925 |
Deposit of collections for World Trade, Pentagon Relief Efforts, and/or Marine Corps Law Enforcement Foundation |
|
9926 |
Deposit of collections of passport application fees by the U.S. Postal Service |
|
9927 |
Deposit of collections (miscellaneous donations) |
|
9930 |
Public Diplomacy—collections abroad |
|
9937 |
Advances for refugee and migration |
|
9939 |
Federal taxes collected from LE employees who are American citizens and green card holders (19F3885.3) (Effective as of 04/05/2020) |
|
9940 |
RITS for Civil Service Retirement System (CSRS) contribution and deductions for LE employees enrolled in CSRS prior to December 31, 1983 (19F3885.3) (Effective as of 04/05/2020) |
|
9941 |
Deposits of trust accounts for U.S. citizens abroad under 19F3875 |
|
9942 |
Payment transactions under the Foreign Service Retirement and Disability Fund, 19X8186 |
|
9944 |
Collections of backup withholding tax under the Prompt Pay System |
|
9945 |
Deposit of collections from commissary and recreation associations in connection with phase out of service contracts between employee associations and Embassies. |
|
9946 |
Collections of advances for press travel and related expenses abroad—Advance pay by the press for additional costs accruing to the U.S. Government for press seats on DOD aircraft, press buses used overseas, installation and use of telephone equipment overseas dedicated to press use, mixed-mode travel abroad, etc. |
|
9947 |
Payment transfer of Foreign National Employees from Civil Service Retirement and Disability Fund (CSRDF) to a local retirement plan as authorized by Public Law 101-7148. (19F3885.04) |
|
9948 |
Transfer and holding of garnishment deductions pending payment via supplemental payroll voucher under 19F3885.03. |
|
9949 |
For the receipt and deposit of all commercial fees collected by Department of State employees working abroad. This applies only to the fees that the Department of State retains. |
|
9951 |
Waiver user fees for Non-Immigrant Visas |
|
9952 |
Fees received by agency publications and advertising |
|
9953 |
Fees received by the sale of Nouveaux Horizons books |
|
9954 |
Fees received by the sale of Arabic book translations |
|
9955 |
Fees received by the Library/IRC programs |
|
9956 |
Fees received by the English-teaching program—materials |
|
9957 |
Fees received by student advising |
|
9958 |
Fees received by the English training program—tuition |
NOTE: These codes are used for special accounting and reporting as directed by CGFS.
4 FAH-1 H-325 THROUGH H-329 UNASSIGNED