6 FAM 400
DOMESTIC EMERGENCY MANAGEMENT
6 FAM 410
DOMESTIC EMERGENCY MANAGEMENT PROGRAM
(Office of Origin: A/OEM)
6 FAM 411 Purpose
a. The intent of the Department’s Domestic Emergency Management Program is to ensure the Department is prepared to respond and recover from incidents and events affecting its ability to accomplish its domestic mission. The program consists of:
· Continuity Programs
· Emergency Action Plans
· Training and Exercises
· Coordinating Department Response and Recovery Operations
· Supporting national level crisis
· National Security Council action
· Emergency Notification Systems
b. The Domestic Emergency Management Program coordinates and integrates the development, management, and dissemination of domestic emergency policies, standards, plans, guidelines and capabilities.
6 FAM 412 Authorities
A/OEM derives its authorities from various Federal laws, CFR’s, Executive Orders, Federal Continuity Directives, Presidential Policy Directives, Homeland Security Policy Directives, and National Security Presidential Memorandums. For a complete list please see OEM website under Useful Links – FAM Highlights - Authorities.
6 FAM 413 POLICY
In accordance with Federal guidelines, Department leadership:
(1) Will provide necessary resources to plan, prepare, respond, and recover from emergencies in support of Domestic Emergency Management Program;
(2) Will ensure the continuity of Department Primary Mission Essential Functions and Mission Essential Functions in support of National Essential Functions ensuring our enduring constitutional government responsibilities during all hazards, emergencies, or other events that may disrupt normal operations, to include those that impact national security;
(3) Will encourage personnel to foster preparedness as a shared responsibility;
(4) As required, will comply with standards reflected in Federal Directives and guidance; and
(5) Maintain and ensure response activities are managed at the appropriate organizational level and supported by headquarter resources whenever necessary.
6 FAM 414 Applicability, Standards, and Scope
a. Unless otherwise noted, 6 FAM applies to all personnel working at domestic Department of State facilities. The Domestic Emergency Management Program spans the continuum of preparedness by focusing on planning, prevention, response, and recovery in emergencies.
b. The Department’s domestic emergency management program complies with appropriate Federal standards and guidelines.
6 FAM 415 DEPARTMENT-LEVEL PROGRAM MANAGEMENT
6 FAM 415.1 Domestic Emergency Management Program Coordinating Partners
Coordinating partners are stakeholders who support the implementation of the domestic emergency management program. To view a complete list, see OEM website under Useful Links – FAM Highlights – Domestic Emergency Management Program Coordinating Partners.
6 FAM 415.2 Domestic Emergency Action Committee (DEAC)
The DEAC, chaired by the Under Secretary for Management, is the Department’s senior decision-making body for domestic emergency management. DEAC membership includes Assistant Secretaries from each Functional and Regional Bureau. The Assistant Secretary for Administration serves as the DEAC Executive Secretary. DEAC roles and responsibilities ensure:
(1) The Department is prepared for all domestic emergencies and effectively responds to those which impact the Department’s domestic operations;
(2) The Department is capable of supporting national-level efforts, described in Presidential Policy Directive - 8 (PPD-8); and
(3) That the Department is capable of recovering quickly and effectively after an emergency impacting the Department or the United States.
6 FAM 415.3 Bureau of Administration (A)
The Assistant Secretary for Administration (A) oversees A/OEM and is responsible for ensuring the Department is prepared to respond to and recover from any domestic emergency. (See also 1 FAM 210.) Additional A responsibilities include:
(1) Serving as the Department’s Continuity Coordinator as directed by Presidential Policy Directive 40, National Continuity Policy (PPD-40);
(2) Ensuring the effectiveness and survivability of the Department’s continuity capability;
(3) Overseeing the Department’s preparedness to respond to and recover from any domestic emergency;
(4) Overseeing the Department’s roles and responsibilities in supporting domestic incidents as required in the National Response Framework;
(5) Serving on Executive Office of the Interagency Policy Coordinating Committees (PCCs) when directed; and
(6) Ensuring required subject matter expertise and assistance is provided to Department entities in completing necessary preparedness, training, and exercises.
6 FAM 416 Bureau-LEVEL RESPONSIBILITIES
Bureau-level responsibilities reside with bureau leadership that have authorities either inherent to the position or delegated by higher leadership.
6 FAM 416.1 Assistant Secretaries
The A Bureau Assistant Secretary in consultation with U/S M will determine the level of support necessary. Bureau Assistant Secretaries or designees should be prepared to support by:
(1) Ensuring bureau personnel with subject matter expertise are available to support domestic crisis management on the various teams (ex: emergency relocation groups, incident management team, bureau emergency action team) and that rosters are validated. This includes, when necessary, supporting national level domestic crisis where DOS is addressing the international aspects of a federal government response. For more information on bureau personnel responsibilities, see OEM website under Useful Links – FAM Highlights – Bureau Level Responsibilities;
(2) Ensuring and receiving bureau personnel accountability during domestic emergencies, and when appropriate and in consultation with U/S M, can request that personnel telework or relocate due to life/safety concerns;
(3) Participating in the appropriate team (i.e., emergency relocation groups or bureau emergency action team) orientation training and exercises; and
(4) Establishing a bureau emergency action committee, to include a chairperson as indicated in the Bureau Emergency Action Plan.
6 FAM 416.2 Executive Directors
Bureau executive directors or designees are responsible for ensuring that bureau emergency and continuity plans are available to all bureau/office personnel; emergency relocation group members are designated in writing and trained in accordance with policy; and that revised or updated plans are submitted to A/OEM. Specifically, ensure that the Bureau Emergency Action Plan (BEAP) is certified and trained annually. A/OEM coordinates with executive directors to guide the planning process and provide training as necessary. To see full list of executive director responsibilities, see OEM website under Useful Links – FAM Highlights – Bureau Level Responsibilities.
6 FAM 416.3 Facility-Level Responsibilities
Facility-level responsibilities reside with key leadership within that have authorities either inherit to the position or delegated by higher leadership. For more information, see OEM website under Useful Links – FAM Highlights – Facility Level Responsibilities.
6 FAM 416.4 Designated Official (DO)
a. Per Code of Federal Regulations (CFR) 102–71.20 and GSA directives for Federal Government-owned or-leased facilities, the DO is the highest-ranking official from the largest bureau or office in a facility where the Department is the single Federal tenant; or, is the highest-ranking official from the largest Federal department or agency in a facility where there are multi-Federal tenants. While the highest-ranking official is normally selected as the DO, facility tenant organizations may select, by mutual agreement, someone other than that person to be the DO.
b. As the responsible individual carrying out normal leadership duties, a DO is equally responsible for duties such as:
(1) Understanding what domestic facility emergency management entails;
(2) Developing and maintaining the facility’s emergency preparedness program, which includes maintaining the Facility Emergency Action Plan (FEAP) - which meets the requirement to have an Occupant Emergency Plan (OEP), conducting or participating in drills, and chairing the Facility Security Committee (FSC);
(3) Ensuring procedures in the FEAP include providing situation reports (SITREPs) to the EMC regarding any domestic emergency that affects the facility (e.g., Department personnel or facility status); and
(4) For more information, see OEM website under Useful Links – FAM Highlights – Facility Level Responsibilities.
c. Coordination with A/OEM is essential when planning for and coordinating facility level actions such as preparedness efforts and during a crisis or a facility closure. Establishing appropriate contacts with A/OEM is an important step in ensuring they can assist prior to an emergency. Naturally, coordinating with and informing bureau leadership is an important step, equally important is notification to A/OEM which may be reached at 202-647-1853. Additionally, Diplomatic Security Control Center (DS/SCC) is a point of contact for security–related event reporting.
6 FAM 417 PROGRAM ADMINISTRATION
A/OEM is responsible for the administration of the Department’s Domestic Emergency Management Program with the exception of law enforcement/security responsibilities which are under the purview of Diplomatic Security. To see A/OEM program administration responsibilities, see OEM website under Useful Links – FAM Highlights – Program Administration.
6 FAM 417.1 Office of Emergency Management Badges and Credentials
As indicated in Public Law 110-53, it may be necessary for A/OEM and Department liaison officers to gain access to Department facilities in an impacted area, Federal/State Emergency Operations Centers, or at an interagency incident management location. As such, the DOS A/OEM badges and credentials shall be provided only to DOS personnel for the sole purpose of identifying the bearer as a DOS A/OEM emergency responder while performing official DOS A/OEM emergency responder duties during incidents and disasters. For the referenced law, see OEM website under Useful Links – FAM Highlights – Authorities.
6 FAM 417.2 Director, Office of Emergency Management (A/OEM)
The Director, A/OEM, is responsible for the Domestic Emergency Management Program to include:
(1) Ensuring that domestic Department personnel are appropriately informed and trained to respond and assist in recovery from an emergency at any DOS domestic facility;
(2) Coordinating domestic emergency management and continuity activities throughout the Department;
(3) Serve as the Department’s Continuity Manager;
(4) Supporting the Department’s Continuity Coordinator – the Assistant Secretary for Administration; and
(5) Ensuring resources to support bureaus and facilitate domestic emergency management activities to include having physical venues, subject-matter experts, (ex: Emergency Management Center (EMC), alternate locations, etc.) and equipment.
6 FAM 417.3 Diplomatic Continuity Programs Division
The Department’s Classified and Unclassified Continuity Programs are managed by the Office of Emergency Management’s Diplomatic Continuity Programs Division (A/OEM/DCP). These programs enable the Secretary of State and the Department of State to conduct the Department’s Primary Mission Essential Functions (PMEFs) and Mission Essential Functions (MEFs) under all threats and conditions, allowing the Department to survive, respond and reconstitute under a spectrum of emergencies as directed by the President or the Secretary.
6 FAM 417.3-1 Continuity Programs
a. In accordance with Presidential Policy Directive 40 (PPD-40), National Continuity Policy, and Federal Continuity Directives 1 and 2, the Department of State is required to maintain comprehensive and effective continuity programs to ensure the continuous performance of the National Essential Functions (NEFs) and the Department’s PMEFs under all conditions. These policies describe the Department responsibilities including:
(1) Identifying continuity personnel consisting of leadership, staff, and functional support elements, capable of relocating to alternate locations to support the continuation of the performance of essential functions;
(2) Providing the capability for continuity personnel to be fully operational at alternate locations as soon as possible, but not later than 12 hours after continuity activation;
(3) Providing the capability to perform Primary Mission Essential Functions (PMEFs) following the occurrence of a national emergency for a minimum of 30 days or until normal operations are resumed;
(4) Coordinating the conduct of a Department-wide, comprehensive business process analysis (BPA) to develop and validate Department PMEFs and MEFs and to understand those processes necessary to the performance of organizational functions and requirements per FCD 1 and FCD 2; and
(5) Coordinating the conduct of a Department-wide Business Impact Analysis (BIA) to identify potential impacts on the performance of essential functions and the consequences of failure to sustain them per FCD 1 and FCD 2.
b. A/OEM/DCP manages the continuity program to ensure the Department meets PPD-40 requirements, including:
(1) Managing and maintaining emergency relocation continuity facilities for the Department to perform its essential functions;
(2) Operating and maintaining classified and unclassified communications systems supporting connectivity between the Department and key government leadership and stakeholders per OSTP/OMB D-16-1;
(3) Coordinating the Department’s Emergency Relocation Groups (ERGs) comprised of senior management personnel and subject matter experts from bureaus and offices officially designated to support the Department’s continuity programs and perform Department essential functions;
(a) ERG members are selected based on the position they hold and designated in writing by their bureau’s executive director. To locate ERG member responsibilities, see OEM website under Useful Links – FAM Highlights – Continuity Programs; and
(b) Continuity policy requires bureaus to identify continuity personnel to serve on the ERG teams, meet their required membership allotments, and ensure members participate in annual training;
(4) Each bureau must identify and maintain essential records that are required to perform the MEFs and PMEFs; and
(5) All bureaus and offices must meet continuity requirements to ensure the Department can continue to perform PMEFs under all conditions.
6 FAM 417.3-2 Executive Branch Continuity Programs
A/OEM is the lead office within the Department in coordinating interagency and classified continuity programs. A/OEM will:
(1) Participate in all Executive Branch continuity programs;
(2) Coordinate with White House Military Office (WHMO), National Security Council (NSC), NSC sub-PCCs, FEMA National Continuity Programs (NCP) office, and the Interagency at-large on the National Continuity System; and
(3) Coordinate all interagency continuity communications testing as identified in OMB/OSTP Directive D-16-1 to include ensuring briefing Department leadership on testing results and that remediation plans are coordinated with the responsible bureaus.
6 FAM 417.4 Policy and Planning Programs
a. In accordance with 42 U.S.C. 5170a and E.O. 12656, the Department is required to maintain a viable emergency management program that encompasses preparedness, planning, training and exercises, and response support. The Office of Emergency Management’s Policy and Planning Division (A/OEM/PPD) manages compliance of these programs with a focus on protecting life and property.
b. A/OEM/PPD manages the domestic emergency policy and planning program requirements, implementing EO 12656 and PPD-8 specifically:
(1) Coordinating Department response for policy taskings from the National Security Council for domestic national security issues and intra-departmental policy;
(2) Managing the Department’s Domestic Emergency Action Plans Program, to include developing event specific plans as necessary. For example, A/OEM/PPD developed an evacuation decision matrix for OCONUS locations to inform senior-leader decisions for consideration;
(3) Maintaining a consistent emphasis for preparedness efforts. This includes a viable Active Shooter Preparedness Program, providing personnel with preparedness resources and access to information;
(4) Coordinating the Department’s participation in national-level exercises, interagency exercises, and supporting bureaus and offices in executing exercises and conducting emergency response trainings; and
(5) Providing critical information and maintaining situational awareness for evolving emergencies affecting Department domestic locations. This additionally includes supporting national-level emergencies by coordinating the Department’s domestic responsibilities.
6 FAM 418 Department Roles and Responsibilities in Domestic Crisis Events
a. A/OEM/PPD in support of PPD-8 and the National Preparedness Goal, and as described in the International Coordination Support Annex (ICSA), carries out the responsibilities on behalf of the Department during a national-level crisis. DOS is the lead authority and has responsibility for conducting foreign relations while supporting Federal departments and agencies by managing the international aspects of a domestic incident that pertain to international dimensions of a domestic incident. Domestically, the Department supports interagency efforts in Prevention, Protection, Response, Recovery, and Mitigation.
b. The ICSA describes that the Department:
(1) Facilitates coordination with international multilateral organizations;
(2) Coordinates crisis response and other related activities with foreign governments through its network of embassies and consulates;
(3) Provides incident information to Americans abroad;
(4) Develops and implements a diplomatic and international public affairs and public diplomacy strategy in coordination with the National Response Coordination Center (NRCC);
(5) Supports foreign missions and their nationals in the United States; and
(6) May deploy DOS liaison officers (LNOs) to support the National Command Structure, which includes the National Operation Center (NOC), NRCC, Joint Field Offices, and regional locations where needed in support of a domestic crisis. When supporting national level emergencies, the Department manages and coordinates bilateral and multilateral actions specifically, when there are international offers of assistance to the United States. DOS LNOs coordinate this process as described in the International Assistance System (IAS).
6 FAM 418.1 Domestic Emergency Action Plans
The Department’s domestic emergency management program assists in the development of several critical plans. These plans include:
(1) Continuity Plan that provides guidance for continuity activations, continuity operations, and performance of the primary mission essential functions (PMEFs). To locate the Department Continuity Plans, please see OEM website under Useful Links - FAM Highlights - Continuity Programs;
(2) Bureau Emergency Action Plan (BEAP) that is a bureau-specific plan that guides bureau leadership through identifying, prioritizing, and performing bureau functions before, during, and after an undesirable event that affects the bureau’s operations. To locate a bureau plan, please see OEM website under Emergency Action Plans - BEAP; and
(3) Facility Emergency Action Plan (FEAP) that is a facility-specific plan that meets Federal requirements to have a building-specific Occupant Emergency Plan. The FEAP provides guidance to the occupants of the building to evacuate or shelter-in-place in an organized manner to prevent or minimize injury, loss of life, and property damage. The facility designated official is responsible for developing the FEAP and ensuring that personnel have access to this plan. To locate a facility plan, please see OEM website under Emergency Action Plans - FEAP.
6 FAM 418.2 Response Capabilities
6 FAM 418.2-1 Liaison Officer (LNO)
A/OEM represents the Department on National Security Council Committees and various interagency working groups. As such, and when requested, A/OEM will deploy and act as DOS liaison officers. Additionally, A/OEM may solicit Department subject-matter experts to support as DOS liaison officers. LNOs support the international aspects of national response efforts to domestic (national/regional/local) emergencies where DOS may have responsibilities.
6 FAM 418.2-2 DOS Fly Away Support Team (FAST)
A/OEM/PPD in coordination with the Office of Foreign Missions (M/OFM), when activated, supports the Department’s responsibilities in the International Coordination Support Annex, and may deploy the DOS FAST to disaster-affected areas to carry out DOS efforts. Primarily, the DOS FAST is to support foreign consulates and embassies with information and assistance to foreign nationals in areas affected by a domestic disaster, and additional support could be rendered based on requirements in the field. The composition of the DOS FAST consists of A/OEM, M/OFM and can be augmented by Department resources with subject-matter expertise as required. When activated, the DOS FAST may be imbedded with DHS to support the U.S. Government federal response efforts in an affected area to ensure unity of effort is applied.
6 FAM 418.2-3 Incident Management Team (IMT)
When activated, the IMT is the Department’s response team that coordinates and facilitates emergency response and recovery efforts during a domestic emergency that impacts Department personnel or facilities. The IMT is comprised of subject-matter experts from throughout the Department (see Coordinating Partners).
6 FAM 418.2-4 Requirement to Communicate with Department Personnel
The Department of State must be able to communicate with its personnel in the event of an emergency, natural disaster, or other event affecting Department operations. Safety and Accountability for Everyone (SAFE) is the Department's primary system for fast, efficient, reliable communications with personnel during an emergency.
6 FAM 419 Department Personnel Rights
a. As applicable, Department personnel rights include:
(1) Having access to their facility’s FEAP, their bureau’s/office’s BEAP, and any other directives or guidance that involves their security and safety. Please see OEM website under Emergency Action Plans;
(2) Offering comments on their emergency plans through their bureau’s/office’s executive office; and
(3) Requesting special needs assistance by filling out the Self Identification Form DS-5053. If emergency planning assistance is needed for a permanent or temporary mobility issue, complete Form DS-4126.