6 FAM 1780
COLLECTION AND DISPOSAL OF CLASSIFIED WASTE MATERIAL
(CT:GS-253; 02-08-2024)
(Office of origin: A/OPR/GSM)
6 FAM 1781 GENERAL
(CT:GS-253; 02-08-2024)
a. Security regulations for disposing of classified material are in 12 FAM 539.5.
b. Packaging requirements for disposing of classified material will vary according to the type of waste. Burn bags must contain only the classified material that is to be destroyed. The office or bureau originating the classified waste must not place personal documents, trash, recyclable materials, metal objects (such as binder clips and Acco fasteners), string, twine, spiral bindings, cleaning cloths, food, or any other object that is not classified material in a burn bag.
c. The office or bureau originating the classified waste is responsible for ensuring that it is disposed of pursuant to the procedures in 6 FAM 1780 and 12 FAM 539.5.
6 FAM 1782 HARRY S TRUMAN BUILDING
6 FAM 1782.1 Overview
(CT:GS-253; 02-08-2024)
a. The Office of General Services Management (A/OPR/GSM) manages the domestic Classified Waste Destruction Program. The classified waste destruction facility is in the basement of the Harry S Truman Building (HST).
b. The office or bureau originating classified waste (hereinafter referred to as the “originator”) may deliver it to the loading dock entrance of the facility between 9:00 a.m. and 11:00 a.m. Monday through Wednesday and on Fridays. The facility is closed on Thursdays and on holidays.
c. Additional information about the domestic Classified Waste Destruction Program, is on the GSM SharePoint site.
6 FAM 1782.2 Separation of Material for Destruction
(CT:GS-253; 02-08-2024)
The originator must deliver material for destruction, properly bagged or boxed and marked as this subsection specifies. The originator must:
(1) Fold and secure bags properly and attach boxes with lids securely to avoid spillage;
(2) Package Top Secret (TS) and Sensitive Compartmented Information (SCI) material separately from lower classifications because of special handling requirements; and
(3) Separate Top Secret and SCI material by type (paper, hard drives, SD, etc.) Staff members from A/OPR/GSM with appropriate clearances will open bags marked TS/SCI and feed classified paper waste manually into the disintegrator in small amounts pursuant to the manufacturer’s operating instructions.
b. Paper: The weight limit on burn bags is 25 pounds. The originator must mark each bag as follows:
(1) Symbol of the originating office.
(2) Point of contact (name and telephone number); and
(3) Classification of the material.
b. Hard drives: The originator must package hard drives in boxes limited to 25 pounds each, marked as follows:
(1) Originator’s symbol.
(2) Contact (name and telephone number);
(3) Classification of the material.
(4) The weekly limit on the number of boxes for destruction is 8; originators that want to exceed 8 must obtain approval from A/OPR/GSM before delivering them; and
(5) The originator must remove the caddy from hard drives (the plastic or metal assembly surrounding the hard drive that secures it to the computer) before delivering the box to the destruction facility. A/OPR/GSM will not accept hard drives with caddies attached. The originator must disassemble Top Secret and SCI multiple disc drives (also called jumbo or stacked drives) down to the individual drives before delivering them to the destruction facility for proper processing.
c. Other media, solid state devices (SSD): This category of classified waste includes optical discs, hard drives, smartphones, thumb drives, magnetic tape, etc. The originator must remove batteries from all electronic equipment it submits for destruction. The originator must package solid state devices and other media in boxes limited to 25 pounds each, marked as follows:
(1) Originator’s symbol;
(2) Contact (name and telephone number);
(3) Classification of the material;
(4) The weekly limit on the number of boxes for destruction is 8; originators that want to exceed 8 must obtain approval from A/OPR/GSM before delivering them; and
(5) A Media Sanitization Form must accompany media storage devices for destruction (hard drives, solid state drives, phones, etc.). The form is on the GSM SharePoint site.
6 FAM 1783 STATE ANNEXES
(CT:GS-253; 02-08-2024)
Bureaus in domestic locations that do not have access to National Security Agency approved shredders at annex locations may deliver classified waste to the classified waste destruction location in the Harry S Truman Building (HST). Bureaus needing assistance in transporting material to HST may request laborers and/or truck services from the Department of State contracted labor provider through their bureau or office’s General Services Officer (GSO). The GSO may send an email request for services to laborlock@state.gov.
NOTE: Labor and truck services are Working Capital Fund items that the requesting office must pay for at established hourly rates. Contract laborers and drivers are DOS badged but not cleared. Appropriately cleared DOS personnel must escort contract laborers and drivers that are transporting classified material.
6 FAM 1784 LOCATIONS ABROAD
(CT:GS-253; 02-08-2024)
Most posts have on site equipment that Diplomatic Security (DS) has approved for the disposal of classified paper, optical drives, and thumb drives. Posts in AF, EUR, NEA, SCA, and WHA may ship classified waste that they cannot destroy to the destruction facility at the Regional Information Management Center (RIMC) in Frankfurt. All EAP posts may ship classified waste that they cannot destroy to the Information Resource Management (IRM) Bangkok Destruction Facility. Posts may contact askcts@state.gov for additional guidance.
6 FAM 1785 THROUGH 1789 UNASSIGNED