7 FAM 1800 Appendix B
Consular fly away team and crisis tdy checklist
(CT:CON-969; 03-17-2023)
(Office of Origin: CA/OCS)
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THIS IS A LIST OF EQUIPMENT AND DOCUMENTATION TO BE USED WHEN RESPONDING TO AN OVERSEAS EMERGENCY. EQUIPMENT NEEDS WILL VARY DEPENDING ON THE NATURE AND LOCATION OF THE CRISIS) |
1. Official Documents and Consular Equipment to be Carried Along:
U.S. Diplomatic Passport; Tourist passport
Appropriate Foreign Visa required to enter the country; See Visa Information For Diplomatic and Official Passports.
Both Department of State Identification Badges and any Post-issued Identification Badge
World Health Organization Immunization Record. Make sure to check that all inoculations are up to date and what medication you will need to take with you, e.g., malaria pills. Contact M/MED for information. See also the CDC Travelers’ Health Vaccinations Page
Travel Orders
Airline or other transportation tickets
U.S. Government Credit Card (with PIN # for cash) or sufficient personal funds for travel needs to be reimbursed later. (Financial transactions may be difficult to handle from the scene of a crisis and a lack of personal finances will only make your stress level rise and hinder your ability to help others.);
Cash in foreign currency if recommended by post in countries where ATM machines are not used.
Hand impression and self-inked rubber stamp seal(s)
Business cards
Diplomatic Note paper
Documentation that can be printed from the laptop computer:
Blank Evacuation Travel Documents
Blank Privacy Act written consent forms
Blank Promissory Notes
Blank Travel Letters
Blank Department of State Letterhead
Consular CRISIS contact cards
Consular CRISIS family assistance packets
2. Off Site Support Equipment - Communications and Electronic Equipment
Cell phone with worldwide availability (quad band) (Not to be used for sensitive transmissions)
Satellite phone for use when cell phones are not getting a signal
Laptop with aircard
Printer
Satellite dish for broadband internet as well a voice communications
Biometric device for collecting barcode information as well as facial and fingerprint collection.
Blackberry or comparable device
FOB
Removable Drive Memory Stick(s)
Miniature High Frequency Radio
Digital camera; printer
Camera, Film
Extra Batteries for all Above
Extension cord
Electric Plug Adapters
Electronic Current Transformer
3. Consular Public Visual Aids
Consular Affairs Crisis Name Tag or shirt
Water-Proof and Cloth Consular Signs For Posting
U.S. Flags, various sizes, including waterproof
Consular Fly Away T-shirts, jackets, hats, etc.
Self Adhesive Poster Boards/Sheets
4. Supplies
Pens
Paper
3” x 5” cards (various colors)
Spiral Notebooks
Markers for permanent use
Masking Tape, Strapping Tape
Folding Scissors, Swiss Army Knife
Flashlight, Batteries and charger
First Aid Kit (Band-Aids, antiseptic, etc.)
Backpack, Shoulder Bag, waterproof if possible
Duct Tape
5. Official Briefing Material and Instructions
Checklist of Off Site Support Team Goals and Objectives (Prepared by CA Before Team departs)
Full Briefing on Status of Crisis obtained through CRISIS software
Documentation that can be loaded onto or found through laptop
Copies of Pertinent Cables
Phone Lists and other contact information
Emergency Phone Numbers for Department and Foreign Service Post Principals and other Key Contacts
7 FAM 1800 Consular Crisis Management (Diskette and loaded on laptop)
7 FAM 1800 Appendix A Managing Stress and Consular Crisis Workers
7 FAM 1800 Appendix B Checklist for Consular Fly Away Team
12 FAH-1 Emergency Planning Handbook
6. Personal Supplies
Climate and Job Appropriate Clothing; 1 Formal Business Attire
Any Personal Medications. Make sure you have enough prescription medication to last at least 30 days. Non prescription medications that you might want to include are: Imodium, Pepto-Bismol; Aspirin, Motrin or Tylenol; Vitamins
Eye Glasses (Extra Prescription Pair; Sun Glasses)
Contact lens solution
Work boots (heavy-duty, comfortable work shoes)
Gloves (Latex, surgical, heavy-duty gardening)
Hat (head covering for sun, cold)
Insect Repellant
Anti-Itch Medication for Insect Bites & Skin Irritation
Sun Block
Food Items
Bottled water
Any dietary requirements you might have
Energy bars
Meals Ready to Eat (MREs)
Canned or freeze-dried food
Manual can opener; bottle opener, cork screw
Situation Appropriate Water Purification Equipment/Instructions
Personal Credit Cards, ATM Card, Traveler’s Checks, Cash (Situational - Cash may be best alternative in some locations)
Toiletries Kit Should Include
Razor
Soap or shampoo
Roll of toilet paper or small Kleenex tissue packets
Hand cleaning packets
Feminine hygiene products
Don't assume anything vital to you will be available at the Fly Away Location
Driver’s License (an International Driver’s License if available)
Umbrella
7. For Fly Away Team Members’ Families and Friends:
A copy of your itinerary;
Leave Point of Contact in Office for Your Family/Friends in the event of an Emergency
Red Cross Guidance for Families/Friends of Disaster Workers link in 7 FAM 1800 Appendix A. (From CA/OCS Intranet)
8. Be Aware of Your Role as a Member of a Fly Away Team:
You may have significant relevant experience or you may be more senior to the consular managers on the ground when you arrive. Be aware that in many crises you may be asked simply to do “grunt work” or to report to someone subordinate to you. Make your experience and skills known to the coordinator on scene, but be willing and available to serve in any capacity needed, to include the lowest levels.
Be aware that when you travel to the scene of a crisis on official orders, you fall under Chief of Mission authority. Your travel plans, such as date of departure or specific location of service, become subject to Chief of Mission approval.