14 FAH-1 H-220
PREVENTIVE MAINTENANCE AND REPAIR
(CT:PPM-11; 03-12-2012)
(Office of Origin: A/LM)
14 FAH-1 H-221 PREVENTIVE MAINTENANCE
(CT:PPM-11; 03-12-2012)
(State Only)
Preventive maintenance actions are those precautionary steps undertaken to forestall a mechanical breakdown. A well planned and executed preventive maintenance program will result in longer equipment life, lower repair costs, and less lost time or employee inconvenience or hardship due to breakdowns.
14 FAH-1 H-221.1 Appliances
(CT:PPM-11; 03-12-2012)
(State Only)
a. Because of prolonged use, appliances such as air conditioners, refrigerators, and freezers are subject to breakdowns from a variety of causes. Local conditions such as erratic electric power, which results in sudden power surges, or very dusty conditions, for example, can be damaging to electrical appliances. Preventive maintenance actions can be taken to prolong the life of the equipment.
b. Manufacturer's care and maintenance information generally accompanies machines and appliances received at post, and machines and appliances should be cared for in accordance with these recommendations. Otherwise, the preventive maintenance to be performed should be determined by the facility manager. In the absence of a facility manager, the accountable property officer (APO) should make that determination.
c. Some simple preventive actions that can be taken are:
(1) Cleaning or replacing air conditioner filters, as appropriate, based on local conditions;
(2) Making certain that appliances remain level; and
(3) Flushing water heaters.
14 FAH-1 H-221.2 Office Machines
(CT:PPM-11; 03-12-2012)
(State Only)
Posts should perform preventive maintenance on office machines on a periodic basis.
14 FAH-1 H-221.3 Office Furniture
(CT:PPM-11; 03-12-2012)
(State Only)
a. Check furniture randomly for cracks or other slight problems that could result in more extensive damage later. Ask employees to check their own furniture periodically and report any damage immediately.
b. Have repairs made as soon as possible.
c. Have furniture cleaned regularly.
14 FAH-1 H-221.4 Household Furniture
(CT:PPM-11; 03-12-2012)
(State Only)
a. Request that occupants report damage to U.S. Government-issued property as soon as possible.
b. Require that employees report damage to household assets when they are inventorying a residence.
14 FAH-1 H-221.5 Maintenance Contract
(CT:PPM-11; 03-12-2012)
(State Only)
a. Generally, if in-house maintenance capability exists, a preventive maintenance program should be established for office machines such as shredders and household appliances. Have maintenance personnel read instructions carefully and incorporate any necessary care techniques into their regular maintenance schedule.
b. If contract service is necessary, the facility manager should be selective in assets to be serviced, and should make a decision after comparing the relative costs affecting specific types of equipment based on the following considerations:
(1) Standard of performance required;
(2) Degree of reliability needed;
(3) Daily use (heavy or light) and operator's care of machine;
(4) Age and performance record of machine; and
(5) Environmental factors, i.e., dusty surroundings or other unfavorable conditions.
14 FAH-1 H-221.6 Establishing a Preventive Maintenance Program
(CT:PPM-11; 03-12-2012)
(State Only)
When establishing a preventive maintenance program, a schedule should be made listing all equipment at post, based on data taken from property records. The property on the list should be grouped by type of asset, and listed with description, serial number, and location. Preceding each grouping there should be instructions that include the periodic dates that the servicing for that group is to take place and a complete explanation of the service to be performed. On the scheduled dates, service should be arranged for and, after the service has been performed, a notation made on the list indicating the date that the action for each property group began and was completed.
14 FAH-1 H-222 REPAIR
(CT:PPM-11; 03-12-2012)
(State Only)
a. Whether repair work is performed by direct-hire personnel, contract personnel, or a combination of both will depend on prior experience, budget considerations, the kind and number of property assets to be serviced, in-house resources available, and local commercial repair capability.
b. A system shall be established for documenting requests for repair of capitalized personal property (see 14 FAM 412.4-1, subparagraph b(1)). Repair data and cost information should be recorded in the Maintenance Module within the Integrated Logistics Management System (ILMS). To prevent excessive repair costs, maintenance records should be reviewed annually and repair information analyzed to identify trouble-prone items that should be disposed of. The ILMS Maintenance Detail Report will be helpful.
14 FAH-1 H-223 PREVENTIVE MAINTENANCE OR REPAIR CONTRACT
(CT:PPM-11; 03-12-2012)
(State Only)
a. If a preventive maintenance or a repair contract is established, posts using the Integrated Logistics Management System (ILMS) Asset Management should enter details in the Maintenance Module of the property record of each asset under the contract, stating that the asset is under a service contract. If the machine is still under contract when the machine is eventually disposed of, this will serve as a reminder to cancel the contract.
b. The accountable property officer (APO) must ensure that repair costs and related charges for all personal property are recorded in the Maintenance Module within ILMS.
14 FAH-1 H-224 THROUGH H-229 UNASSIGNED