14 FAH-2 H-300
PRE-SOLICITATION ACTIVITIES
ACQUISITION PHASES
(CT:COR-55; 10-02-2020)
(Office of Origin: A/OPE)
14 FAH-2 H-311 GENERAL
(CT:COR-1; 12-20-2005)
It is useful to think of the acquisition process as having three phases:
(1) Preparing the solicitation, which includes advance planning (pre-solicitation);
(2) Soliciting and awarding the contract (pre-award); and
(3) Administering the contract after award (contract administration).
14 FAH-2 H-312 SCOPE
(CT:COR-12; 12-01-2011)
a. This chapter discusses pre-solicitation activities and the actions that Department requirements offices and contracting offices must complete before requesting bids/proposals from the business community.
b. Actions taken in the pre-solicitation phase of the acquisition process result in the completion of a preliminary forecast plan and a procurement request package, including the development of the Performance Work Statement, independent U.S. Government cost estimate, and technical evaluation criteria. For domestic acquisitions of supplies or services exceeding $5 million or more, a written acquisition plan is required in accordance with Federal Acquisition Regulation (FAR) Subpart 7.1.
c. Contracting officer’s representative (COR) responsibilities versus contracting officer responsibilities in the pre-solicitation phase are listed in 14 FAH-2 Exhibit H-312.
14 FAH-2 H-313 THROUGH H-319 UNASSIGNED
14 FAH-2 Exhibit H-312
Pre-Solicitation Responsibilities of the Contracting Officer’s
Representative (COR) and the Contracting Officer (CO)
(CT:COR-55; 10-02-2020)
|
COR RESPONSIBILITIES |
CO RESPONSIBILITIES |
|
Perform market research |
Perform additional market research as required |
|
Develop specifications or performance work statement |
Review specifications or performance work statement |
|
Develop evaluation criteria |
Review and approve evaluation criteria |
|
Develop independent U.S. Government cost estimate |
Review independent U.S. Government cost estimate |
|
Identify and reserve funds |
Verify that funds are included |
|
Draft justification for other than full and open competition (if required) and certify accuracy |
Approve justification for other than full and open competition (if required), route for approvals, and publish on Internet |
|
Suggest sources |
Develop source list including discussions with the Office of Small and Disadvantaged Business Utilization (OSDBU) |
|
Draft acquisition plan |
Determine acquisition strategy and type of contract |
|
Prepare procurement request package and obtain necessary approvals |
Prepare solicitation request for proposals (RFP), invitation for bid (IFB), or request for quotation (RFQ) |
|
Identify and select members of the technical evaluation panel (TEP) |
Approve members of TEP, issue appointment memo, provide procurement integrity briefing if needed |
|
Chair the TEP |
Appoint the Chair |
|
|
Publish synopsis in FedBizOps |
|
|
Issue solicitation |