15 FAM 780 USAID MISSION DIRECTOR RESIDENCE FFA&E AND REPRESENTATIONAL ITEMS

UNCLASSIFIED (U)

15 FAM 780

usaid mISSION dIRECTOR RESIDENCE FFA&E and representational items

(CT:OBO-116; 02-24-2023)
(Office of Origin: OBO and USAID/W-M/MS/OMD)

(CT:OBO-116; 02-24-2023)
(USAID only)

a. For guidance on furniture, furnishings, appliances, and equipment (FFA&E) for dedicated housing, see 6 FAH-5 H-512.5 paragraph f. Each U.S. Agency for International Development (USAID) mission must have a written policy standardizing FFA&E requirements for USAID’s dedicated residence. USAID missions must not procure items for representational use based on personal preference. However, if the mission director's residence is a part of the Embassy's Furniture and Appliance program (FAP), a written policy is not required.

b. USAID may approve and fund uncrested representational supplies and other tableware deemed necessary for the USAID mission director. 15 FAM Exhibit 781 lists authorized items that may be provided by USAID for USAID mission director residences:

(1) USAID missions are responsible for ordering uncrested china, uncrested glassware, and other representational items for mission directors directly from vendors. Quantity and types of items are specified in 15 FAM Exhibit 781. The Overseas Management Division, Office of Management Services, Bureau for Management, USAID/Washington (USAID/W-M/MS/OMD) must approve any deviation from the authorized representational item list;

(2) For mission director residences that includes staff quarters with work/break rooms, USAID may provide FFA&E for household staff in these rooms only. Such requests should be submitted to USAID/W-M/MS/OMD. No ICASS funds may be used for this requirement;

(3) Prior to or during a draw-down or closure, the mission must put a hold on any procurement requests for representational items; and

(4) For USAID mission closings and evacuations, USAID missions must request instructions from USAID/W-M/MS/OMD.

15 FAM 782 Procedures for Annual Inventories

(CT:OBO-116; 02-24-2023)
(USAID Only)

a. USAID missions must submit to USAID/W-M/MS/OMD an annual inventory of all U.S. Government-owned (GO) property in the mission director’s residence, with a certification of inventory signed by the USAID mission director, even those residences that are a part of the Embassy's FAP. If a residence is unoccupied, the accountable property officer should submit the form and the certification. ICASS service providers managing USAID-owned or dedicated properties must ensure that USAID missions are provided this inventory report in a timely manner to enable the missions to meet the report deadline (see 14 FAM 415.2-3).

NOTE: Some USAID posts do not have formal mssion directors, but have senior representatives such as a country representative, who may occupy dedicated housing and/or have representational duty expectations. In such situations, the annual inventory reporting requirement applies to the senior representative.

b. The inventories should include all non-personal FFA&E, property on loan from other agencies, security equipment, and installed equipment. Inventories should be submitted by March 15 of each year. Regardless of funding source, the total value of FFA&E must not exceed $80,000. If it exceeds $80,000, a written explanation must be provided by the Mission to USAID/W–M/MS/OMD for USAID/W–M/MS/OMD review.

NOTE: USAID/W-M/MS/OMD will review the maximum value limit every five years, or as deemed necessary, if earlier, based on factors such as inflations and furniture costs in the Department of State's Worldwide Residential Furniture program.

c. In calculating the total inventory value subject to the limitations, exclude built-in cabinets and clothes closets, installed equipment (hot water heaters, cooling and heating units, generators, etc.), and packing, crating, and shipping costs. Also exclude chinaware, glassware, silverware, kitchen utensils, and linens as listed in 15 FAM Exhibit 781. Exclude draperies if there is a post drapery policy in place and the residence complies with that policy.

d. Each USAID mission director must submit the following signed certificate to USAID/W–M/MS/OMD by no later than March 15 of each year:

I certify that the total inventory value of all U.S. Government furniture, furnishings, and equipment assigned to and/or located in my official representational quarters as of Month/Date/Year, did not exceed $80,000.

15 FAM 783 Existing representational residences

(CT:OBO-116; 02-24-2023)
(USAID Only)

a. Furniture and furnishings are expected to span through multiple occupant assignments and must last until the scheduled replacement cycle for post, or in the absence of a post specific policy on replacement cycle the general replacement cycle outlined in 6 FAH-5 H-510. Based on the age of the FF&E and the replacement lifecycle of these items, USAID/W–M/MS/OMD will review and approve FF&E refurbishments and/or replacement of furniture and furnishings.

b. USAID/W–M/MS/OMD supports requests for unscheduled replacement of furniture and furnishings. However, USAID/W–M/MS/OMD has the final decision authority on whether to grant such requests based on available resources.

c. Occupants are personally responsible for the proper use and care of U.S. Government property while serving at post. Occupants could bear personal financial responsibility for: damage to structures, grounds, or furnishings by pets, children, smoking, or blatant disregard for proper care of furniture and furnishings that is not normal wear and tear.

15 FAM 783 Through 789 unassigned

15 FAM EXHIBIT 781
CHINA, CRYSTAL, GLASSWARE, FLATWARE, COOKWARE, KITCHEN UTENSILS, HOUSEHOLD APPLIANCES, AND LINENS AUTHORIZED FOR USAID MISSION DIRECTORS

(CT:OBO-116; 02-24-2023)
(USAID Only)

A count of all items must be maintained with due regard for normal breakage. Items listed under item “J” must be included within the dollar limit for the USAID mission director (see 15 FAM 782 paragraph b). All items listed below are not included in the dollar limit. If the count exceeds the maximum recommended quantity, a written explanation must be provided by the Mission to USAID/W–M/MS/OMD and USAID/W–M/MS/OMD for review.

Missions should take into account the seating capacity of the formal dining table as well as the kitchen and the entertaining areas as the basis for place setting allocations and representational supplies.

AUTHORIZED RECOMMENDED MAXIMUM
ITEMS QUANTITY

A. CHINA—Uncrested or Other Commercial - up to 36

China set w/service pieces (up to 36 place settings)

Teacups (extra)

Dessert plates (extra)

Saucers for teacups (extra)

B. FLATWARE

Silverware flatware set w/serving pieces
(up to 36 place settings)

C. CRYSTAL—Uncrested Stemware - up to 36

Water goblet

Champagne

Sherbet

Red wine** up to 72 each

White wine** up to 72 each

Liqueur

Sherry

Iced tea glasses

D. GLASSWARE/BARWARE - up to 72 each

Tumbler, 16 oz.

Tumbler, 12.5 oz.

Tumbler, 6 oz.

Cocktail, 4.5 oz.

Rocks, 9 oz.

Rocks, 7 oz.

Brandy snifter, 12 oz.

E. SERVING PIECES

Dish, chafing, Pyrex 3 qt. 2 each

Dish, casserole 8 each

Punch bowl set, glass, to include punch
bowl, tray, ladle, and NTE 48 cups 1 set

Trays, serving (not sterling or silverplated) 6 each

Water pitcher 2 each

Salt and pepper shakers, glass 4 pairs

Food warmer 2 each

F. TABLE LINENS (moderately priced)

Napkins, cloth up to 36

Tablecloth 2 each

Tablecloth, bridge, w/napkins 8 sets

Placemats up to 36

G. SMALL KITCHEN APPLIANCES, ELECTRIC

Blender or mixer 1 each

Coffee-urn, 50 or more cups 1 each

Coffee-maker, 12-18 cups 1 each

Deep fryer 1 each

Food processor 1 each

Food warmer 1 each

Frying pan 1 each

Meat grinder 1 each

Meat slicer (electric or nonelectric) 1 each

Toaster, 4 slice 1 each

Waffle iron or waffle grill 1 each

H. COOKING/BAKING UTENSILS—NONELECTRIC

Baking sheets *

Bowls, mixing (various) *

Broiler, heavy duty *

Casseroles *

Colander *

Custard cups *

Dishpan *

Fork and spoon, graded *

Fork, cook's *

French fryer and basket, nonelectric *

Ladles *

Measures *

Pans, baking *

Pan, cake, layer *

Pan, cake, tube *

Pan, double boiler w/cover *

Pan, muffin *

Pan, sauce, w/cover (various sizes) *

Pastry board *

Pie plate *

Pitcher, water (plastic) *

Roaster, twin *

Sharpener, knife *

Skillet w/cover *

Skimmer *

Spatula *

Spoons *

Strainer *

Stockpot w/cover *

Teakettle *

I. KITCHEN CUTLERY

Butcher knife, steel *

Knife, boning *

Knife, bread, serrated edge *

Knife, cook's *

Knife, meat slicing *

Knife, paring *

J. HOUSEHOLD EQUIPMENT/MAJOR APPLIANCES

Air conditioner (when central system is nonexistent)
Per occupied bedroom                        1 each
Per guest room                                 1 each
Dining room                                     1 each

Living room as required

Dishwasher (installed or freestanding) 1 each

Dryer, clothes 1 each

Fan, ceiling floor or table (when room is not
air-conditioned) per room 1 each

Freezer, chest, or upright type,
max. 27 cubic feet 1 each

Garbage disposal 1 each

Humidifier, air evaporator, air
evaporative (desert) cooler as required

Microwave oven,
(installed or freestanding) 1 each

Refrigerator, max. 27 cubic feet 1 each

Stove, cooking,
household or restaurant-type 2 each

Vacuum cleaner 1 each

Washing machine 1 each

____________

*A reasonable quantity of items is authorized in this category to supplement USAID mission director’s personal items brought to post.

UNCLASSIFIED (U)