15 fam 850
criteria for requesting obo/ops/fire inspection for post's certificate of occupancy
(CT:OBO-112; 10-11-2022)
(Office of Origin: OBO/OPS/FIRE)
15 FAM 851 Checklist
(CT:OBO-112; 10-11-2022)
a. This policy applies to capital construction projects, major renovations, lease fit outs, and all newly acquired facilities. Per the International Building Code, as adopted by OBO, projects must be certified for occupancy. The Project Director or Tenant Representative must verify that all applicable requirements listed in this subchapter are completed and must submit the request for acceptance to OBO/OPS/FIRE. The request form must include the Project Director's signature.
b. Project Directors must provide a minimum of thirty (30) days’ notice to OBO/OPS/FIRE from receipt of required documentation. This will allow OBO/OPS/FIRE time to schedule the visit, issue travel documentation and assemble the OBO/OPS/FIRE acceptance team. The team will travel to the site only when all items are received and satisfactorily reviewed, or when directed by the OBO Director.
c. All fire protection systems and life safety features must be complete, pre-tested, and ready for final acceptance by OBO/OPS/FIRE. All sanding and painting must be completed. Building electrical systems, mechanical systems, and elevators must be operational. After review/validation of the required documentation (please see 15 FAM Exhibit 851, Fire and Life Safety Systems Request for Acceptance Inspection, Testing, and Certificate of Occupancy Analysis), OBO/OPS/FIRE will dispatch (within the limits of U.S. Government processing) a team to conduct the final inspection and testing of all fire protection systems and life safety features; and evaluate the support for the issuance of a Certificate of Occupancy.
d. The Project Director must ensure completion of the items listed below:
(1) All deficiencies noted in previous OBO/OPS/FIRE progress inspections are resolved, and results are forwarded to the inspecting OBO/OPS/FIRE contacts identified for the acceptance visit;
(2) All underground fire service water main water source(s), piping, and hydrants are complete, flushed, tested, and are ready for inspection/testing as required by applicable code(s) and the contract;
(3) All fire pumps and associated water sources are operational, verified, meet applicable code(s), contract requirements, and are ready for placement into service;
(4) All automatic fire sprinkler systems are complete, installed in accordance with applicable code(s) and specifications, and are 100 percent pre-tested;
(5) All automatic fire detection and alarm systems are complete, installed in accordance with applicable code(s) and specifications, and are 100 percent pre-tested;
(6) All fire alarm system interfaces (elevators, smoke purge, door unlocking, etc.) are complete, installed in accordance with applicable code(s) and the contract, and are 100 percent pre-tested;
(7) All commercial kitchen hood exhaust and fire suppression systems are complete, pre-tested, and ready for inspection, testing, and placement into service (including gas and electric service shunt);
(8) All stair pressurization, smoke control and/or smoke purge systems are complete, fully functional and pre-tested;
(9) All interior and exterior emergency light fixtures and exit signs are installed, operational, and meet the requirements for minimal illumination of travel surfaces;
(10) All fire resistive construction elements (through-penetration fire stops, fire shutters/curtain, fire dampers, smoke dampers) and fire/smoke doors are completely installed and fully functional;
(11) All portable fire extinguishers are installed and required inspection tags are attached; and
(12) All required supporting documentation for requesting acceptance inspection, testing, and certificate of occupancy analysis has been scanned and attached to the request.
e. Upon arrival of the OBO/OPS/FIRE final acceptance team, all required documentation, trade representation, and test equipment must be available throughout the duration of the visit:
(1) All systems documentation throughout the project must be available for the acceptance team to review and validate (underground, fire pump, hydrostatics testing, etc.);
(2) All final as-built (red line) drawings must be completed and a hard copy available for the acceptance teams to reference;
(3) All work, including finish work and final cleanup of all trades is complete and buildings must be ready for post move-in, including all Limited Access Areas (LAAs), Controlled Access Areas (CAAs), and Core Areas;
(4) All permanent room numbers must be installed for all rooms and correctly noted on the as-built drawings and in the fire alarm/detection program;
(5) All interior and exterior "means of egress" components must be completed. All surfaces, equipment, and hardware are installed, operational, and meet the applicable code and contract requirements. This includes corridor material and finishes, door and window listings, hardware and operation, stair construction, guards, railing, riser/tread thresholds, and sidewalks, lighting, and areas of refuge;
(6) All exterior hardscape walkways and stairs must be completed, with scaffolding removed;
(7) All testing equipment (hard copy as-built drawings, testing equipment, tools, ladders, radios, etc.) are on site and are available for use; and
(8) Qualified personnel from all required trades must be on the site to conduct tests as required by the contract, to include the: Certified Fire Pump & Sprinkler Representative(s); Certified Fire Alarm Representative(s); Commercial Kitchen Hood Rep; Elevator Controls Representative; Smoke Control Representative; Building Automation System Representative; OBO Commissioning Representative; and General Contractor’s Commissioning Representative.
f. Upon successful completion of fire protection systems testing and acceptance of fire/life safety features for each capital construction project, major renovation, or lease fit out, the OBO/OPS/FIRE Office Director issues a memo of acceptance stating the facility is safe for occupancy.
g. The OBO/OPS/FIRE Office Director may issue a temporary acceptance memo for beneficial occupancy before completion of the entire work covered by the building permit, provided that such portion or portions are acceptable for safe occupancy. The memo must set a time during which the beneficial occupancy is valid.
h. The OBO/OPS/FIRE Office Director has the authority to recommend in writing to the OBO Director to suspend or revoke a certificate of occupancy wherever the certificate is issued in error, or on the basis of incorrect information supplied, or where it is determined that the building or structure or portion thereof is in violation of any fire safety code or regulation.
15 fam 852 through 859 unassigned
15 FAM Exhibit 851
Fire and Life Safety Systems Request for Acceptance Inspection, Testing, and
Certificate of Occupancy Analysis
(CT:OBO-112; 10-11-2022)
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INSTRUCTIONS: The form must be completed, signed at the bottom, scanned with all required supporting documentation, and emailed to OBO/OPS/FIRE. Verify all applicable items in the Statement Section below are completed and all requested data is forwarded to OBO/OPS/FIRE for review.
The Contractor must provide a minimum of thirty (30) days’ notice OR as required by Contract to allow scheduling and implementation of travel documentation and coordination of the acceptance team. The team will travel to site only when all items are received and satisfactorily reviewed. The Project Director (PD) or Project Executive must notify OBO/OPS/FIRE (no later than 14:00 Eastern Standard Time two business days before team departure from the continental United States) of any delays. |
STATEMENT (AFFIDAVIT): The following fire protection systems and life safety features are complete, are pre-tested, and are ready for final acceptance by OBO/OPS/FIRE. After review/validation of the required documentation, OBO/OPS/FIRE will dispatch (within the limits of U.S. Government processing) a team to conduct the final inspection and testing of all fire protection systems and life safety features and evaluate the support for the issuance of a Certificate of Occupancy.
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□ YES □ N/A |
All deficiencies noted in previous OBO/OPS/FIRE inspections are resolved, and results are forwarded to the OBO/OPS/FIRE inspection team.
PD's comments:
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□ YES □ N/A |
All underground fire service water main water source(s), piping, and hydrants are complete, flushed, tested, and are ready for inspection/testing as required by applicable code(s) and the contract.
PD's comments:
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□ YES □ N/A |
All fire pumps and associated water sources are operational, verified, meet applicable code(s) and contract requirements, and ready for placement into service.
PD's comments:
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□ YES □ N/A |
All automatic fire sprinkler systems are complete, installed in accordance with applicable code(s) and specifications, and are 100% pre-tested.
PD's comments:
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□ YES □ N/A |
All automatic fire detection and alarm systems are complete, installed in accordance with applicable code(s) and specifications, and are 100% pre-tested.
PD's comments:
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□ YES □ N/A |
All fire alarm system interfaces (elevators, smoke purge, door unlocking, etc.) are complete, installed in accordance with applicable code(s) and the contract, and are 100% pre-tested.
PD's comments:
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□ YES □ N/A |
All commercial kitchen hood exhaust and fire suppression systems are complete, pre-tested, and ready for inspection, testing and placement into service (including gas and electric service shunt).
PD's comments:
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□ YES □ N/A |
All BAS dampers, stair pressurization, smoke control and/or smoke purge systems are complete, fully functional, and pre-tested.
PD's comments:
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□ YES □ N/A |
All interior and exterior emergency light fixtures and exit signs are installed, operational, and meet the requirements for minimal illumination of travel surfaces.
PD's comments:
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□ YES □ N/A |
All fire resistive construction elements (through-penetration fire stops, fire shutters/curtain, fire dampers, smoke dampers) and fire/smoke doors are completely installed and fully functional.
PD's comments:
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□ YES □ N/A |
All portable fire extinguishers are installed and required inspection tags attached.
PD's comments:
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□ YES □ N/A |
All required supporting documentation for requesting acceptance inspection, testing, and certificate of occupancy analysis has been scanned and attached to this form. OBO/OPS/FIRE has provided standard, template, and example forms.
PD's comments:
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□ YES □ N/A NFPA 20 |
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□ YES □ N/A NFPA 24 |
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□ YES □ N/A NFPA 13 |
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□ YES □ N/A NFPA 72 |
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□ YES □ N/A Printout of fire alarm network testing history |
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□ YES □ N/A BAS (OBO Commissioning forms) |
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□ YES □ N/A Smoke Control |
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□ YES □ N/A Exit Stairs & Elevator Hoist Way Pressurization |
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□ YES □ N/A Manual Smoke Purge |
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□ YES □ N/A |
All system documentation throughout the project shall be available for the inspection team to review and validate (underground, fire pump, hydrostatics testing, etc.). |
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□ YES □ N/A |
All final as-built (red line) drawings shall be completed and a hard copy available for the inspection teams to reference. |
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□ YES □ N/A |
All work, including finish work and final cleanup of all trades is complete and buildings are ready for Ambassador move-in, including all Limited Access Areas (LAAs), Controlled Access Areas (CAAs), and Core Areas. |
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□ YES □ N/A |
All permanent room numbers are installed for all rooms and correctly noted on the as-built drawings and in the fire alarm program. |
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□ YES □ N/A |
All interior and exterior "means of egress" components are completed. All surfaces, equipment, hardware is installed, operational and meet the applicable IBC code and contract requirements. This includes, but not limited to: (a) corridor material and finishes, (b) door and window listings, hardware and operation, (c) stair construction, guards, railing, riser/tread thresholds, and sidewalks, (d) lighting, and (e) areas of refuge. |
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□ YES □ N/A |
All exterior hardscape walkways and stairs are to be completed and scaffolding removed. |
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□ YES □ N/A |
All testing equipment (hard copy as-built drawings, testing equipment, tools, ladders, radios, etc.) are on site and are available for use. |
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Personnel from all required trades shall be on site to conduct tests as required by the contract. These include fire alarm, sprinkler, BAS, elevator, and commissioning staff.
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Certified Fire Pump & Sprinkler Representative(s)
□ YES □ N/A
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Certified Fire Alarm Representative
□ YES □ N/A
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Commercial Kitchen Hood Representative
□ YES □ N/A
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Elevator Controls Representative
□ YES □ N/A
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Smoke Control Representative
□ YES □ N/A
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Building Automation System Representative
□ YES □ N/A
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OBO Commissioning Representative
□ YES □ N/A
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General Contractor's Commissioning Representative
□ YES □ N/A
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I certify that the Prime Contractor has provided the required documentation, and that all systems and life safety features are complete, systems have been pre-tested, and are ready for functionally acceptance testing by the Prime Contractor and/or its subcontractors. I further certify that all equipment and tools required for testing are on-site.
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Project Director: |
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Date: |
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Project Director: |
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