15 fam 930

post administration and responsibilities

(CT:OBO-51;   06-07-2016)
(Office of Origin:  OBO)

15 fam 931  principal officer and deputy principal officer

(CT:OBO-51;   06-07-2016)

a. The principal officer at each post has overall responsibility for the safety and health of post employees.  The deputy principal officer at each post is the designated post safety and occupational health administrator (referred to as the “administrator” in this subchapter) and is responsible for ensuring that post safety, health, and environmental management (SHEM) programs are funded, implemented, and functional in accordance with Department of State policies.  The administrator must ensure that post implements a safety, health, and environmental management program.

b. The administrator appoints a post occupational safety and health officer (POSHO) to carry out day-to-day safety, occupational health, and environmental program management and implementation.  This person will be a Foreign Service officer or specialist assigned to post and usually employed in the management section.  Within 1 year of being assigned safety and health duties as the POSHO, the administrator ensures that the POSHO attends (or has attended) the POSHO seminar (or equivalent training) sponsored by the Office of Safety, Health, and Environmental Management (OBO/OPS/SHEM); POSHO training is valid for 5 years after which further training is required to maintain his/her current qualification.  If the assigned POSHO curtails, transfers, or otherwise permanently departs post, another qualified individual must be immediately assigned POSHO responsibilities.

c.  The administrator promotes and supports the SHEM program and ensures that the annual budget contains adequate funding for the program, including POSHO training and identified hazard abatements.

d. The administrator ensures that safety and occupational health is a critical job element of the POSHO, supervisors, and other individuals having responsibilities in this area.

e. If required due to post size or operational footprint, a POSHO assistant may also be designated.

15 fam 932  post occupational safety and health officer (posho)

(CT:OBO-51;   06-07-2016)

The POSHO and a POSHO assistant manage the post safety, health, and environmental management (SHEM) program, which must meet the requirements of 15 FAM 960 and other related Department of State requirements.  The POSHO develops the post administrative procedures and budget necessary to meet SHEM program requirements, goals, and objectives.  The POSHO collaborates with multiple post offices, such as health unit, HR, GSO, FAC, and RSO offices, to insure effective implementation of safety and health requirements.  Domestic bureaus are also available to support posts in the implementation of an effective safety, health, and environmental management program, including, but not limited to, OBO, MED, and other bureaus as appropriate.

15 fam 933  post occupational safety, health, and environmental management (shem) standing committee

15 FAM 933.1  Purpose

(CT:OBO-43;   02-28-2014)

The administrator should establish a standing committee to assist in coordinating the SHEM program.  The committee facilitates a team approach in dealing with safety, occupational health, and environmental issues; helps to establish program goals and objectives; and facilitates communications.

15 FAM 933.2  Organization and Membership

(CT:OBO-51;   06-07-2016)

a. Each post having more than 25 employees (including locally employed staff (LE staff) and personal services contractors) should establish a post safety, health, and environmental management standing committee.  The committee should meet at least semiannually.  The POSHO will maintain meeting minutes and distribute copies to each member.

b. Committee members are:

(1)  The deputy chief of mission (the administrator), who serves as chairman;

(2)  The POSHO, who serves as executive director;

(3)  A management officer;

(4)  A human resources officer;

(5)  The regional medical officer or Foreign Service nurse practitioner; and

(6)  The regional security officer.

c.  Other employees may be members, such as a representative of the labor organization holding exclusive recognition at the particular location, or other Department representatives.

d. A unit safety and health committee may be organized in those instances where a unit safety officer has been designated, consistent with the applicable provisions of any collective bargaining agreement covering Department employees.

15 FAM 933.3  Objectives and Functions

(CT:OBO-43;   02-28-2014)

The committee:

(1)  Assists the administrator in planning and executing Department of State policies and requirements abroad related to loss control, including safety, occupational health, and the environment, and reviews and updates the plan annually;

(2)  Integrates safety, occupational health, and environmental management into the post’s management system, including the delegation of activities and functions as appropriate;

(3)  Monitors progress in meeting goals and objectives; and

(4)  Reviews annual mishap statistics and uses data to establish or modify program goals and objectives.

15 fam 934  supervisors

(CT:OBO-43;   02-28-2014)

Supervisors will furnish employees a place of employment free from recognized hazards that can cause death or serious harm.  They must comply with safety and occupational standards and ensure that timely action is taken to correct unsafe or unhealthful working conditions or practices.  Supervisors are responsible for ensuring that:

(1)  Employees are provided the correct tools and equipment to conduct their jobs safely;

(2)  Employees are instructed in the proper use of these items;

(3)  Applicable safety and health procedures are observed in the workplace; and

(4)  Mishaps are reported promptly to the post occupational safety and health officer (POSHO).  The human resources office (HR) is advised when workers compensation claims are required and the health unit is notified when injury/illness is involved.

15 fam 935  contractors, grantees, and other entities

(CT:OBO-43;   02-28-2014)

a. Contractors involved in OBO-sponsored construction activities will abide by standards in the U.S. Army Corps of Engineers Safety and Health Requirements Manual (see 15 FAM 955).  Contracting officers and administrators must clearly define requirements.  Other entities conducting projects or programs abroad that are funded or supported by the Department of State must provide their employees with safe conditions of employment in accordance with standards specified in this directive.

b. In all cases, contractor operations and activities, whether sponsored by the post or another Department of State organization, should be closely coordinated with the POSHO during both planning and implementation phases to ensure that required safety and health standards are included as part of the project.