12 FAM 560

GENERAL ADMINISTRATION

(CT:DS-240; 07-10-2015)
(Office of Origin: DS/SI)

12 FAM 561 SECURITY INSPECTION OF EXCESS PROPERTY

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

The person authorizing property to be removed is responsible for the inspection of all material, furniture, typewriters, automated information system (AIS) equipment, etc., leaving an office to ensure that no classified, administratively controlled, or valuable material is inadvertently unprotected. The unit security officer should also examine the property and make a notation on Form DS-586, Turn-in Property Inspection Certification, that an inspection has been made for classified material. The DS-586 should also be signed by at least one person other than the unit security officer. When inspecting safes, file cabinets, and desks, completely remove all drawers from the furniture as paper tends to slide underneath and behind the drawers. For additional directions, see 6 FAM.

12 FAM 562 INFORMATION SECURITY EDUCATION AND TRAINING PROGRAMS OPERATION

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

DS/IS/APD is responsible for developing, defining, inspecting, and advising on facilities, procedures, and controls for safeguarding classified and administratively controlled information, and for the enforcement of these regulations as they pertain to operations worldwide. DS/IS/APD establishes inspection programs and maintains active training and orientation programs for employees requiring access to classified information to impress upon each employee individual responsibility for exercising vigilance and care in complying with the provisions of these regulations. These programs include a continuing review of the implementation of these regulations to insure that national security information is properly safeguarded. For AID, IG/SEC/PSI is responsible for the security education and training program.

12 FAM 563 POST AND UNIT SECURITY OFFICERS

12 FAM 563.1 Designation of Unit Security Officers

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

Domestically, the head of each major functional area must designate a principal unit security officer to assist in carrying out the areas security responsibilities. Make a written notification of principal unit security officer designations and changes to DS/IS/APD. Principal unit security officers of larger functional areas may designate and direct assistant unit security officers to carry out security responsibilities. A written notice of unit security officer appointment must be sent to DS/IS/APD, as it is made. This listing of USOs must be updated, as necessary, and sent to DS/IS/APD whenever a change occurs. For AID, IG/SEC is responsible.

12 FAM 563.2 Responsibilities of Post Security and Unit Officers

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

Employees designated as post or unit security officers perform the security duties prescribed for them in addition to the duties of their regular positions. Each post and unit security officer maintains an active training and orientation program to impress each employee with individual responsibility for exercising vigilance and care in complying with the provisions of the security regulations. The post security officer maintains liaison with the RSO and otherwise assists in the general administration of the security program within the assigned area of jurisdiction. Domestically, the unit security officer maintains liaison with DS/IS/APD. For AID, liaison is maintained with IG/SEC. In addition, the post security officer performs such other security duties as may be required by the RSO.

12 FAM 563.3 Regional Security Officers

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

With respect to the information security program at post, the RSO receives advice, guidance, and direction from DS/IS/APD. RSOs serve as the program manager for the information security program at post under their cognizance.

12 FAM 563.4 Contractor/Consultant Employees

(CT:DS-61; 10-01-1999)
(Uniform State, AID, OPIC, TDP)

Regulations concerning contractor/consultant employees are located in 12 FAM 570.

12 FAM 564 BRIEFINGS

(CT:DS-61; 10-01-1999)
(Uniform State, AID, OPIC, TDP)

The information security education program shall include all personnel authorized or expected to be authorized access to classified and/or administratively controlled information. The program shall, as a minimum, be designed to:

(1) Advise personnel of the adverse affects to the national security that could result from unauthorized disclosure and of their personal and legal responsibility to protect classified information within their knowledge, possession, or control;

(2) Indoctrinate personnel in the principles, criteria, and procedures of proper classification management, to include the classification, downgrading, declassification, marking, control and accountability, storage, destruction, and transmission of classified information and material;

(3) Familiarize personnel with procedures for challenging classification decisions believed to be improper;

(4) Familiarize personnel with the security requirements of their particular assignment;

(5) Familiarize personnel with system security standards for use of automated information systems;

(6) Advise personnel of the strict prohibition against discussing classified information over an unsecure telephone or in any other manner that permits interception by unauthorized persons;

(7) Inform personnel of the penalties for violation or disregard of the provisions of this regulation; and

(8) Instruct personnel that individuals having knowledge, possession, or control of classified information must determine, before disseminating such information, that the prospective recipient has been cleared for access by competent authority; needs the information in order to perform his or her official duties; and can properly protect (or store) the information.

12 FAM 564.1 Initial

(CT:DS-61; 10-01-1999)
(Uniform State, AID, OPIC, TDP)

a. All employees must be afforded a briefing on these regulations. Each new employee is required to read and sign Form SF-312, Nondisclosure Agreement (see 12 FAM Exhibit 564.1), at the time of entrance on duty and prior to being afforded access to national security (classified) information.

b. In addition, it is the responsibility of post and principal unit security officers to insure that all newly assigned or newly employed personnel are briefed on security matters specific to a post or area.

12 FAM 564.2 Refresher

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

Under the direction of DS/IS/APD, a program shall be established to provide, at a minimum, annual security training for personnel having continued access to classified information. Within AID, this will be accomplished by IG/SEC.

12 FAM 564.3 Special Access

(CT:DS-61; 10-01-1999)
(Uniform State, AID, OPIC, TDP)

Indoctrination briefings for Sensitive Compartment Information (SCI) or Special Access Program (SAP) will be conducted by INR or the program manager for the SAP, respectively.

12 FAM 564.4 Termination

(CT:DS-240; 07-10-2015)
(Uniform State, AID, OPIC, TDP)

a. A security debriefing will be conducted and a separation statement will be completed whenever an employee is terminating employment or is otherwise to be separated for a continuous period of 60 days or more. The debriefing is mandatory to ensure that separating personnel are aware of the requirement to return all classified material and of a continuing responsibility to safeguard their knowledge of any classified information. The separating employee must be advised of the applicable laws on the protection and disclosure of classified information (see 12 FAM Exhibit 557.3) before signing Form DS-109, Separation Statement (see 12 FAM Exhibit 564.4).

b. AIDs Office of Security, IG/SEC, will conduct a security debriefing upon the separation of AID employees.

12 FAM 565 THROUGH 569 UNASSIGNED


12 FAM Exhibit 564.1
Form SF-312, Classified Information Nondisclosure Agreement

Title: Form SF-312 - Description: SF-312 Classified Information Nondisclosure Agreement Form (page 1)

(CT:DS-240; 07-10-2015)

Title: Page two of SF-312 - Description: SF-312 Classified Information Nondisclosure Agreement Form (page 2)

12 FAM Exhibit 564.4
Form DS-109, Separation Statement

(CT:DS-240; 07-10-2015)

Title: Department of State Form DS-109 - Description: Form DS-109