5 FAH-2 H-400
Cable HANDLING AT FOREIGN POSTS
5 FAH-2 H-410
cable HANDLING AT FOREIGN POSTS
(CT:TEL-87; 06-27-2023)
(Office of Origin: IRM/FO)
5 FAH-2 H-411 SCOPE
(CT:TEL-87; 06-27-2023)
(Uniform State/USAID)
This handbook, addresses roles and responsibilities for sorting, filing, and storing cables with consideration for precedence designators and handling instructions.
5 FAH-2 H-412 RESPONSIBILITIES
5 FAH-2 H-412.1 Post Records Officer
(CT:TEL-87; 06-27-2023)
(Uniform State/USAID)
a. The post records officer provides technical assistance to post personnel in maintaining records and coordinating annual records disposal and retirement.
b. The post records officer is the officer in charge of the Information Programs Center (IPC), usually one of the members of the post Information Management (IM) staff.
5 FAH-2 H-412.2 Top Secret Control Officer (TSCO)
(CT:TEL-69; 08-17-2018)
(Uniform State/USAID)
a. The Top Secret control officer (TSCO) is a senior officer (e.g., Deputy Chief of Mission (DCM) or senior officer at post), who can make operational decisions concerning the use and distribution of Top Secret material. The principal officer of each post or executive director of each bureau (or equivalent) must designate in writing, the person taking on TSCO responsibilities (see 12 FAM 512.1-4)).
b. The TSCO is responsible for safeguarding Top Secret material, including origination, marking, accounting for, storage, duplication, transmission, and destruction.
c. At most field posts, the TSCO is the Deputy Chief of Mission and alternate is the IMO or the IPO. (See 12 FAM 512.1-4 for more information on TSCO.)
5 FAH-2 H-412.3 Information Systems Security Officer (ISSO)
(CT:TEL-87; 06-27-2023)
(State)
The ISSO implements the Department’s Automated Information Systems (AIS) security program on all classified and unclassified AISs. He or she advises the other members of the IM staff on AIS security issues and works closely with the systems manager or systems administrator to implement Department of State AIS security policies and procedures. Responsibilities are usually assigned to an IM or DS person at post. (See 12 FAM 613.4 and 622.1-1 for more information on ISSO responsibilities.)
5 FAH-2 H-412.4 Communications Security (COMSEC) Officer
(CT:TEL-87; 06-27-2023)
(State)
The COMSEC Officer is responsible for and, with the COMSEC custodian, maintains the integrity of all COMSEC assets at post. The IMO is the post's COMSEC officer (see 5 FAM 121.1). At posts without an IMO, the senior IM staff member is responsible for ensuring all COMSEC duties are correctly discharged (see 5 FAM 121.2).
5 FAH-2 H-412.5 Communications Security (COMSEC) Custodian
(CT:TEL-14; 07-28-2005)
(State)
The COMSEC custodian is responsible for all COMSEC assets inventory and control. This responsibility is usually rotated among all IM personnel at post (see 5 FAM 121).
5 FAH-2 H-412.6 Diplomatic Telecommunications Service - Program Office (DTS-PO) Representative
(CT:TEL-87; 06-27-2023)
(Uniform State/USAID)
The post's DTS-PO representative is the contact person for all topics relating to DTS-PO responsibilities, especially transmission equipment, circuits, and combined transmission facilities. The IMO or senior IM staff member at post is the DTS-PO representative.
5 FAH-2 H-412.7 Information Management (IM) Duty Officer
(CT:TEL-87; 06-27-2023)
(Uniform State/USAID)
a. All IMS personnel must serve as the IM duty officer in turn unless exempted at the discretion of the post.
b. The IM duty officer is responsible for processing high precedence cable traffic outside normal business hours, including weekends, holidays, and as necessary.
c. The IM duty officer is also responsible for responding to emergency IT equipment problems outside of normal business hours, as necessary. Other staff may be called in for assistance as required.
5 FAH-2 H-412.8 Information Management Personnel
(CT:TEL-87; 06-27-2023)
(Uniform State/USAID)
IM staff at post process incoming and outgoing cables; establish software rules to disseminate cables according to classification, handling instructions and precedence; and maintain central files of post’s special captioned cables and top secret documents.
5 FAH-2 H-413 THROUGH H-419 UNASSIGNED