8 FAM 701.3
Standard Abbreviations
(CT:CITZ-74; 06-28-2022)
(Office of Origin: CA/PPT/S/A)
8 FAM 701.3-1 List of Standard Abbreviations
(CT:CITZ-28; 11-06-2019)
a. This subchapter contains a list of standard adjudication abbreviations that are unique to Consular Affairs (CA) and for which there are no checkboxes provided. The purpose of notations is to create an archival record that is easily understood by individuals with access to passport records, which is not strictly limited to individuals who work for Passport Services. You are not required to use abbreviations. However, if you use abbreviations, you should use only standard abbreviations to:
(1) Annotate paper passport applications; and
(2) Update the text and comment fields in Travel Document Issuance System (TDIS).
|
EXCEPTION: Although the abbreviations below are preferred for clarity, consistency, and accurate recordkeeping, meaningfully identical notational variations (that do not change the meaning or purpose of the notation) may be accepted, e.g., changing the order in which the information is annotated. |
b. This exhibit does not include abbreviations from the following sources:
(1) Acronyms for CA computer systems (see 8 FAH-1 H-501.2).
(2) Federal or semi-governmental agency acronyms; e.g., “USCIS,” “DHS,” “USPS,” “USDC,” or “DEA.”
(3) Standard abbreviations defined in chapter nine of the Government Printing Office style manual.
(4) Place of birth codes (either TDIS or American Citizens Services) as defined in 8 FAM 403.4.
c. The order in which the required data is recorded is not important. For example, when recording a court order, it doesn't matter if the name of the court is listed before or after the file date, so long as it is clear what each element is.
d. The notations can be used either in CAPITAL or small letter format. If you find that there are abbreviations missing, please advise CA/PPT/S/A/AP at AskPPTAdjudication@state.gov.
8 FAM 701.3-2 Notations currently in use
(CT:CITZ-74; 06-28-2022)
AAN – Acceptance Agent Number
Acq – Acquired (as in law of acquisition)
Adopt Dec – Adoption Decree
Aff – Affidavit
AFN – Acceptance Facility Number
AKA – Also Known As
Amcit – American Citizen (see new notation – USC)
Amd – Amended
ARC – Alien Registration Card (see new notation – PRC)
ARP – Acquisition Review Panel
Att’d – Attached
Bap Cert – Baptismal Certificate
B/C (or BC) – Birth Certificate
Cash – U.S. Currency (no abbreviation)
CC – Credit Card
CIS Ver – Verification of Citizenship from USCIS
Citz Cert – Certificate of Citizenship
Citz – Citizenship
CLR – CLEAR – Consolidated Lead Evaluation And Reporting (a commercial database)
Ck or P – Check (i.e., monetary instrument)
C/O – Court Order
C/D – Canceled and Destroyed
C/R – Canceled and Returned
Cons – Consulate
CRBA – Consular Report of Birth Abroad (see old notation – ROBA)
CRDA – Consular Report of Death Abroad
CSM – Customer Service Manager
Cust - Custody
D Cert – Death Certificate
D Ck – CCD Death Check
Dad - Father
Div Dec – Divorce Decree
DL – Driver’s License
DOB – Date of Birth
DOD – Date of Death
DOE – Date of Expiration
DOI – Date of Issuance
DPC - Driving Privilege Card
e-RPS – Electronic Request for Passport Services (used by CA/PPT/SIA)
Emb – Embassy
End – Endorsement
Evid – Evidence
EVVE – Electronic Verification of Vital Events
Exp – Expired
FBC – Foreign Birth Certificate
FName – First Name
FPM – Fraud Program Manager (passport agencies/centers) Fraud Prevention Manager (posts)
FR – Facial Recognition
Geo Disp – Geographic Dispersion
Hosp Cert – Hospital Certificate
I/C – Implied Consent (parental awareness)
ID – Identification Card
IN – Information Notice
IRL (or e-IRL) – Information Request Letter or Electronic IRL
Iss – Issued
List - Listed
LN (or L/N or LexNex) – Lexis Nexis (a commercial database)
LN Nlets OK - Ok per L/N Nlets Ok (see 8 FAM 1103.3-2)
LName – Last Name
LNR – Letter of No Record
LOA – Letter Of Authorization
LPR – Legal Permanent Resident
Ltr – Letter
MC – Marriage Certificate
MD – Medical Doctor (physician)
Mil – Military
MName – Middle Name
MO – Money Order
Mom - Mother
N/A – Not Available
N/C – Name Change
N/O – Name of
N/S – Not Submitted
Nat Cert – Certificate of Naturalization
NC – Namecheck
NI – Not issued (when written by barcode)
NID - No Issue Date (notation is optional)
Non-DL – Non-Driver’s License (issued by individual state Motor Vehicle Administrations)
Not listed - None per BC (see 8 FAM 802.1-8(A))
NPIC – National Passport Information Center
OPDP – Overseas Photo-Digitized Passport
P/C (or PC) – Photocopy
PFBD – Potentially Fraudulent Birth Documents
ˇ I – Institutional
ˇ NI – Non-Institutional (when written in “For Issuing Office Only” block)
ˇ NS – Non-Suspect birth attendant
ˇ S – Suspect birth attendant
POA – Power of Attorney
POB – Place of Birth
PPT – Passport
PRC – Permanent Resident Card (see old notations – ARC and RAC)
PSC (or non-PSC) – Personal (or non-Personal) Services Contractor (used by CA/PPT/SIA)
Rec – Record
Rec’d – Received
Rel - Relationship
Rcpt – Receipt
Rtn Pstg. - Returned Postage (see 8 FAM 702.1-6)
Phys - Physician
See [number] - See item number on form
Sig or Sign – Signature
S/A – Same As
S/R – Seen and Returned
Smith to Jones – (Instead of listing the full name--see 8 FAM 702.1-9(F).)
SSN DB – Microsoft Access Social Security Database (see former notation - MS ACC SSN DB)
Stmt – Statement
Supp - Supplemental
Telcon/Telecon – Telephone conversation
TPC – Third Party Contractor (used by CA/PPT/SIA). Do not confuse with the Tucson Passport Center (CA/PPT/TPC).
Univ - University
USC – United States Citizen (see also - Amcit)
UV – Ultra-Violet
VFD or VER – Verified; verification
w/i – Within
W/C or WC – Will Call
W/S – Worksheet
8 FAM 701.3-3 DIscontinued Notations
(CT:CITZ-74; 06-28-2022)
EPDP – Emergency Photo-Digitized Passport
ICG – Internal Controls Guide for Employees
MS ACC SSN DB – Microsoft Access Social Security Database (see new notation – SSN DB)
RAC – Resident Alien Card (see new notation – PRC)
ROBA – Report of Birth Abroad (see new notation – CRBA)